# Web releases
Version release notes for Freespace ERP Web. Newest first.
See also: Version Releases · Field Sale App releases
5.34.25
Released: 5 Sep 2026 ·
1. Purchase Expense — manual close
On Purchase Expense, approved expenses can now be closed without a Payment Out, the same way as Purchase Invoice and Accounts Expense.
- More menu (⋮) → Mark As Closed on an Approved expense. Enter a closing note and confirm.
- Undo Close reopens a manually closed expense. Auto-closed cash/bank/wallet expenses cannot be undone this way.
- The list has Closed and Manually Closed tabs, plus an Advanced Filter for Manually Closed.
Docs: Purchase Expense — Manual Close
2. Leave Salary Report
New report under Payroll → Reports: Leave Salary Report. Lists approved and closed pay runs that paid leave salary.
- Columns: employee, department, pay-run month, pay run, leave salary days, leave salary amount, and current available leave balance.
- Filter by month or custom period, and optionally by employee.
- This is encashment on the pay run — not monthly leave credit. For days added to allowance, use Leave Credit Report.
Docs: Leave Salary Report
5.34.23
Released: 4 Sep 2026 ·
1. Split payment mode on Sale Invoice
On Sale Invoice, Payment mode now includes Split. Use it when one invoice is collected across more than one cash or bank account (for example part cash and part bank).
- Choosing Split shows a Cash Split table. Add one row per account and amount.
- The split total must equal the invoice total. The same cash account cannot be used twice.
- The header cash account is not used for Split — settlement is only from the split lines.
- View and print show each account and amount, plus a split total.
Docs: Sale Invoice — Split payment
2. Branch Wise Profit — clickable amounts
On Branch Wise Profit, click a branch amount on a revenue, cost, or expense line to open the detail in a modal.
- A leaf account opens Account Transactions for that account and branch (or Others).
- A group (typical expense headings) opens Account Group Summary. Click a child name there to open Account Transactions for the same branch.
- The modal period net matches the cell. Footer totals such as Gross Profit and Net Income are not clickable.
Docs: Branch Wise Profit — Drill-down
3. Cost Center Wise Expense — clickable amounts
On Cost Center Wise Expense Report, click a cost center name or total to open Bill Wise Expense in a modal for that center and date range.
- Named centers include allocation amounts plus expenses tagged to that center with no allocation rows.
- Others opens expenses with no cost center and leftover unallocated balances.
- The modal Amount total matches the cell. The footer Total is not clickable.
- Default branch (when data filter is on) applies on this report, Expense Report, and the bill list so the figures stay aligned.
Docs: Cost Center Report — Drill-down
4. Item Wise Inventory — show or hide internal transfers
On Item Wise Inventory Report, More → Include → Internal Transfers controls whether inventory transfer, WIP transfer, and issue/receipt from production are counted in In and Out.
- Off by default, so In and Out show external movement only (purchase, sale, adjustment, and similar).
- Turn it on when you need transfer and production movement in the period totals. Closing quantity is unchanged either way.
- The choice is kept on generate and export.
Docs: Item Wise Report — Internal Transfers
5. Customer Statement — closing balance in words
On Customer Statement, the header now shows Closing Balance in words next to the numeric closing balance (for example Debit — Fifteen Thousand Five Hundred Only). Print and on-screen view both include it.
Docs: Customer Statement — Header summary
5.34.20
Released: 3 Sep 2026 ·
1. Excess amount — save as custom and auto-link
On Receipt Voucher and Payment Voucher, paying more than a single bill’s open balance no longer fails with a toast. You get an Excess amount warning.
- Cancel — nothing is saved.
- Proceed as custom — the voucher is saved as custom. The original bill is linked for its open balance. The leftover stays unlinked for later Link with Bill.
No excess (or over by less than 1) still saves as the original type. Multiple bill lines still cannot exceed a line’s balance. The invoice balance drops only on Approve; a draft shows the bill under Linked Bills as pending. After convert, reopen shows the custom form — that is expected, and the header does not show a Transaction Invoice.
Receipt — can convert: Sale Invoice, Debit Note, Sale Order, Advance Sale Invoice, Employee Cash Advance Voucher.
Receipt — excess blocked: Group Customer, Supplier Balance Adjustment, Customer To Customer Adjustment, Sale Debit Note.
Payment — can convert: Purchase Invoice, Expense, Prepaid Expense, PayRun, Credit Note, Purchase Order, Work Order.
Payment — excess still allowed without convert: Other Expenses / Custom, Fixed Asset, Purchase Expense.
Bulk multi-employee save still blocks excess.
Docs: Receipt Voucher — Excess Amount · Payment Voucher — Excess Amount
2. Link with Bill — pending bill list
Custom Receipts Linking and Custom Payments Linking now start from On Transaction at the top, then a search icon that opens the same pending-bills list used elsewhere in the app.
- The list title shows the receipt or payment’s remaining Unlinked amount.
- Oldest open bills that cover that amount are pre-selected (last bill can be partial). You can tick or untick before confirming.
- You can still add rows manually with Transaction Id when you need a specific bill.
- Customer / Supplier appear only when the voucher used Multiple (split across parties).
- Already approved links stay locked. New rows are applied when you Approve.
Docs: Receipt Voucher — Link with Bill · Payment Voucher — Link with Bill
3. Item Wise Inventory — last purchase party and price
On Item Wise Inventory Report, More now includes Show Last Purchase. Each item then shows the supplier and unit price from its latest approved or paid purchase invoice. Items with no purchase history show a dash. Export All includes these columns when the option is on.
Docs: Item Wise Report — Columns
5.34.16
Released: 31 Aug 2026 ·
1. Custom Fields — Material Request
Material Request is now a supported collection on Custom Fields. Fields you create appear on material request create, edit, view, and list.
- Collection: Material Request. Form group: Request Details.
- Enable Show in List or Show in Filter to use the field on the material request list.
- Use Show this field only when to show extra refs only for some Request For types (for example a job card number only when Request For is Issue For Production).
Docs: Material Request — Custom Fields · Custom Fields — Supported collections
2. Contact — Suspend and Activate
On the customer or supplier view, each contact card has a ⋮ menu with Suspend and Activate.
- Suspended contacts stay on the party with a Suspended tag. They are not offered as Contact person on new documents.
- The default contact on a bill is the first active contact.
- Removing a contact row on edit still deletes the contact. Use suspend when the person must remain on history (for example they are already linked on an invoice).
Docs: Customers — Contacts · Suppliers — Contacts
5.34.15
Released: 29 Aug 2026 ·
1. Custom Fields — Opportunity
Opportunity is now a supported collection on Custom Fields. Fields you create appear on opportunity create, edit, view, and list.
- Collection: Opportunity. Form groups: Basic Details and Opportunity Details.
- Enable Show in List or Show in Filter to use the field on the opportunity list.
- Use this for extra deal data (source, priority, competitor) or an enquiry desk (type, stock, mill result) without a separate module.
Example use cases
- Deal tracking — Add
dealSource (Walk-in, Referral, Website) and priority on Opportunity Details so the list can filter hot deals.
- Enquiry desk — Add Enquiry Type, Stock Status, and Mill Result as custom fields. Combine with show-when (below) so only the relevant questions appear.
Docs: Opportunity — Custom Fields · Custom Fields — Supported collections
2. Custom Fields — Show this field only when
On Custom Fields you can hide a field until another field on the same form matches a condition. Other field can be a normal form field (Customer, First Name, Item Type, Payment Mode) or another custom field.
- Conditions: Is, Is not, Is one of, Is not one of.
- Use the stored option value, not the label (for example
item_stock, not “Item Stock”). For several values, separate with commas. For checkboxes use true or false.
- A hidden field is removed from the form and does not block required validation.
Example use cases
- Enquiry desk (Opportunity) — Create
enquiryType (Item Stock, Item Rate, Suggestion, Shipment Detail, Accounts). Show Stock Status only when Enquiry Type is one of item_stock, item_rate, suggestion. Show Mill Result only when Stock Status is check_in_mill. Show Shipment Type and SO Number only when Enquiry Type is shipment_detail.
- Lead qualification — Show GST Number only when Business Type is
registered. Hide it for walk-in or unregistered leads so the form stays short.
- Customer credit — Show Credit Days only when Payment Term on the customer is not
cash.
Docs: Custom Fields — Show this field only when · Opportunity — Enquiry desk
3. Opportunity → Sale Order
From an approved Opportunity, use Create Sale Order to open a new Sale Order prefilled with the customer (or lead) and item lines. Creating the order typically closes the opportunity. Create Sale Quotation is unchanged.
Docs: Opportunity — Actions · Sale Order
4. Credit Note — Customer Debit Note No. on Master Update
You can add or change the customer's debit note number on an approved or closed Credit Note without editing item lines.
- Open the credit note, choose Master Update from the more menu (⋮), and enter Customer Debit Note No.
- The same field is available when creating or editing a draft credit note, and is shown on the credit note view when set.
Docs: Credit Note — Master Update
5. Bill Item Wise Purchase — Include Returns
Bill Item Wise Purchase can list debit note (purchase return) lines next to purchase invoice lines.
- Open the more menu (⋮) next to the filter icon and choose Include Returns.
- Return rows show Type Return with negative quantity and amounts, so the footer is net purchase.
- Click a return bill number to open the debit note; click a purchase bill number to open the invoice.
Example use cases
- Net purchase by item — Filter by item and date, turn on Include Returns, and read footer Qty / Total as purchase minus returns.
- Supplier bill vs returns — Filter by supplier to see which invoice lines were later returned on a debit note.
- Tax net-off — Export with returns included so taxable value and tax are net of purchase returns for the period.
Docs: Bill Item Wise Purchase — Include Returns
5.34.14
Released: 28 Aug 2026 ·
1. Customer Outstanding Invoices — Party currency
Customer Outstanding Bills now shows bill amount and balance in the customer's currency when the customer is set to a foreign currency.
- Invoice and balance figures use the currency stored on the customer (and on each invoice), not only the company base currency.
- Use this when you collect in USD, AED, or another currency and need to share the same totals the customer sees on their bills.
Example use case — An export customer is billed in USD. Open their outstanding statement to follow up for USD 4,250 still due, instead of converting every line to company currency first.
Docs: Customer Outstanding Bills
2. Supplier Outstanding Invoices — Party currency
Supplier Outstanding Invoices now shows invoice amount and outstanding balance in the supplier's currency when the supplier is set to a foreign currency.
- Payable figures match the currency on the supplier and the purchase invoice.
- Use this when you pay overseas vendors in their invoice currency.
Example use case — A supplier invoices in EUR. Run outstanding invoices before a payment run to see EUR 12,800 still payable, then raise Payment Out in that currency.
Docs: Supplier Outstanding Invoices
5.34.13
Released: 26 Aug 2026 ·
1. Credit Note — Adjust Invoices
You can now set off an approved credit note against the same customer's pending sale invoices without creating a receipt voucher.
- On an approved Credit pay-mode Credit Note, open the more menu (⋮) and choose Adjust Invoices.
- Pick pending sale invoices, enter the amount to apply, and click Adjust.
- To undo, open the form again, click X on the line, then Adjust. A fully applied credit note re-opens.
- Allocations appear on the Payments tab of both the credit note and the sale invoice.
- No new journal is posted. Remove allocations before cancelling the credit note or the invoice.
Collecting cash together with a credit note, or offsetting documents across different customers, still uses a Receipt Voucher.
Docs: Credit Note — Adjust Invoices
2. Receipt Voucher — Populate Lines for Group Customer
Group Customer receipts now support Populate Lines, the same oldest-first allocation used on Sale Invoice receipts.
- Select Parent Customer, enter the amount, then click Populate Lines on the Transactions table.
- Outstanding sale invoices of the parent and all sub-customers are filled automatically, oldest first, until the amount is used.
- Credit notes in Adjustments are still added by hand.
Docs: Receipt Voucher — Populate Lines · Group Customer
5.34.9
Released: 24 Aug 2026 ·
1. Item Wise Sale Report — Include Invoice Returns
The Item Wise Sale Report now offers two ways to include returns from a single Include Returns dropdown:
- Include Returns — includes all credit notes dated within the selected period (existing behaviour).
- Include Invoice Returns — includes only credit notes linked to invoices in the selected period, even if the credit note is dated outside that range.
Both options are mutually exclusive. Either option shows Sale Qty, Return Qty, Net Qty, Sale Amount, Return Amount, and Net Amount columns. The selected mode is kept in the report URL when you regenerate or share the report.
Docs: Item Wise Sale Report — Returns
5.34.7
Released: 22 Aug 2026 ·
1. Custom fields on Leads
Leads now support Custom Fields, the same way as Customer, Employee, and Item.
- Create fields under Settings → Others → Custom Fields with Collection Lead.
- They appear on New Lead and Edit Lead in the group you choose (Basic Details or Lead Details).
- Lead view shows values on the Others tab. Enable Show in List / Show in Filter for the lead list.
Docs: Leads — Custom Fields · Custom Fields
5.34.5
Released: 19 Aug 2026 ·
1. e-Way Bill on Purchase Debit Note
You can now generate and cancel a GST e-Way Bill from an approved Purchase Debit Note (purchase return), the same way as on a Sale Invoice or Delivery Challan.
- Flow: Add Transportation → Generate EWayBill. Use Cancel EWayBill to cancel a generated bill.
- Defaults on the confirm form: Supply Type Outward, Document Type Debit Note, Sub Supply Type Others with description Purchase Return, Transaction Type Regular (1).
- Consignor (Bill From / Dispatch From) is your company (or branch, when the branch prints its own address) and shipping center. Consignee (Bill To / Ship To) is the supplier. Unregistered suppliers use
URP.
- The Debit Note list shows an e way column when e-Way Bill is enabled for the company.
The shared confirm form now includes the full portal document types (Tax Invoice, Bill of Supply, Bill of Entry, Delivery Challan, Credit Note, Debit Note, Others) and extra sub-supply types (Import, Job work returns, Sales return).
Docs: Debit Note — e-Way Bill · E-Invoice / E-Way Bill
5.34.4
Released: 19 Aug 2026
1. Project Cost Settings
Projects now have optional Cost Settings so job cost can include overhead and hours that are not on a payslip.
| **Field** | **How it is used** |
|-----------|-------------------|
| Additional Cost per Hour | Rate × total labour hours (bonus, food, or other overhead not already tagged to the project) |
| Unconsidered Hours Cost per Hour | Rate × hours with no overlapping posted or paid payslip |
Leave a field empty to skip that extra cost. Reports show Additional Cost / Unconsidered Hours Cost only when the matching rate is set.
2. Payslip Cost vs unconsidered hours
Profit and summary reports now split labour hours:
- Considered hours — overlap a posted or paid payslip. A payslip with amount 0 still counts. Draft pay runs do not.
- Unconsidered hours — no overlapping payslip. Not included in Payslip Cost.
- Payslip Cost — salary allocated only to considered hours (replaces the old Man Cost label).
Total Cost = consumables + Payslip Cost + expenses + purchases + Additional Cost + Unconsidered Hours Cost.
3. Project reports
These reports use the new costing:
Project Dashboard totals follow the same Total Cost as Project Wise Profit.
Docs: Project Cost Settings · Project Summary · Project Wise Profit
5.34.3
Released: 17 Aug 2026
1. Dashboard introduced in Payroll
A Pay Run Dashboard is now available in Payroll. Opening Payroll lands on the dashboard instead of the pay run list.
- Financial KPIs — Gross, Deductions, Expenses, Net payroll, Unpaid balance, Employees paid
- Each section has its own period (This month, Last month, Last 3 months, This / Last financial year, This / Last year). The date range is shown next to the finance dropdown
- Money cards show % change vs the previous period of the same length (hidden if previous is 0)
- Click Gross / Deductions / Expenses / Net / Employees paid → Employee Wise Pay Run for those dates. Unpaid balance opens the same report with Balance Only
- Pending — open expense claims, advance vouchers, production wages, overtime, and advance requests (not limited by the finance period). Click a card to open that list with status Approved
- Charts: net payroll over time, and net by department (click the title for Department Wise Salary)
Go to Payroll → Dashboard. Role needs the Payroll Dashboard widget. Totals are Approved / Closed pay runs whose From/To overlap the selected range.
Docs: Pay Run Dashboard
2. Leave Credit Prorata Day Basis (HR Settings)
When Monthly Leave Accrual is ON, you can choose how mid-period leave credits are prorated — joining, termination, or LOP in the credit month.
Go to HRMS → Settings → HR Setting → Leave Accrual.
| **Option** | **Divisor** |
|------------|-------------|
| Calendar Days (default) | Actual days in that month (28–31) |
| Fixed 30 Days | Always 30 |
| Fixed 31 Days | Always 31 |
| Annual ÷ 365 | ≈ 30.42 days per month (365 ÷ 12) |
Full months still get the full monthly entitlement (for example 2.5). Only partial months are prorated.
Example — join 10 Feb, 19 paid days, 2.5 days/month:
- Calendar Days → 2.5 × 19 / 28 ≈ 1.70
- Annual ÷ 365 → 2.5 × 19 / 30.42 ≈ 1.56
Changing the setting does not recalculate credits already posted. Set it before Bulk Credit / Add Credit for joining or exit months.
Docs: HR Settings — Leave Accrual · Leave Allowance
3. Leave Credit Report (HR)
A new Leave Credit Report lists posted leave allowance credits across the company — useful after Bulk Credit / Add Credit, or to audit a quarter without opening each Leave Allowance.
- Go to HRMS → Reports → Leave Credit Report
- Month or Custom period (same pattern as Monthly Attendance). Custom uses the start/end months of the date range as the accrual window
- Employee on the header; Advanced Filter for Department, Credit Source, and Posted On
- More — Detail (one row per credit) or Employee Total (totals per employee for the period)
- KPIs for credit rows / employees, total days, Monthly Accrual, Joining Prorata, LOP/Other, and overrides / variance
- Generate, Excel, and Print on the right
Access: resource hr.r.lac (Leave Allowance Credit Report).
Docs: Leave Credit Report · Leave Allowance
5.34.2
Released: 16 Aug 2026
1. Invoice Aging — Route & State columns
You can show Route and State on Sales → Reports → Invoice Aging without crowding the default table.
- On the report toolbar → More → Show Route / Show State
- Route — invoice route, or customer route if the invoice has none. Shown only when the company has Route access
- State — state/province from the invoice billing address
- Toggle off anytime with Hide Route / Hide State
Useful for collection follow-up by delivery route or region, without changing how aging buckets are calculated.
Docs: Invoice Aging
5.34.0
Released: 13 Aug 2026
1. Payment In — Sale Quotation & Pro Forma Invoice
You can record Payment In directly from an approved Sale Quotation or Pro Forma Invoice.
Important: This creates a Custom Receipt Voucher (custom payment in), linked to that Quotation or PFI — not a normal invoice-linked receipt.
- On Quotation / PFI view → More → Payment In
- A custom receipt is created and linked to the Quotation or PFI
- When a Sale Invoice is later created from that Quotation/PFI, those custom receipts are auto-linked to the invoice (same customer & currency), reducing invoice balance
Example
1. Customer pays AED 5,000 against Quotation SQ-120
2. System creates a Custom Receipt linked to SQ-120
3. Invoice SI-450 is created from SQ-120 for AED 20,000
4. System auto-links the custom receipt → invoice balance becomes AED 15,000
Docs: Sale Quotation · Pro Forma Invoice · Receipt Voucher
2. Secondary Status — Opportunity
Opportunities support Secondary Status, same pattern as Sale Quotation / Invoice.
- Configure statuses under Settings → Others → Secondary Status (type: Opportunity)
- Update from Opportunity view → More → Update Secondary Status
- Filter Opportunities by Secondary Status on the list
- Secondary Status tab on Opportunity view (with Reminders)
- New reports: Opportunity Secondary Status, Opportunity Owner Report
Useful for stages like Qualified, Negotiation, Proposal Sent, without changing primary status (Approved / Lost / Closed).
Docs: Opportunity — Secondary Status · Secondary Status
3. Reminders — Opportunity
Reminders work on Opportunities like other CRM entities.
- Schedule Call / Meeting / Reminder from Opportunity
- Embedded Reminders tab on Opportunity view
- On save/update with Next Contact Date, system can prompt to schedule a follow-up reminder
- Mark Lost action (status: Lost) with list filter for Lost opportunities
Docs: Opportunity — Reminders · Reminders
4. Pay Run — Bonus enhancements
Bonus pay runs support Rate × Days on earnings lines.
- On bonus pay runs, payment lines show Rate and No of Days
- Amount auto-calculates:
Rate × No of Days
- Shown on bonus pay run view and PDF payslip
- Regular salary pay runs unchanged
Example: Rate = 100/day, Days = 10 → Amount = 1,000
Docs: Payroll
5. HRMS — Minimum Overtime Minutes
Location: HR Settings → Minimum overtime minutes
Purpose: Ignore small regular overtime so short extra minutes do not count for attendance / payslip. Set 0 to count all overtime (default).
Does not apply to holiday or weekend overtime — those still count in full.
Examples (setting = 30 minutes)
| Day type | Extra time worked | Counted OT |
|----------|-------------------|------------|
| Normal weekday | 20 minutes past shift | 0 (below 30) |
| Normal weekday | 45 minutes past shift | 45 minutes (full amount) |
| Weekend / public holiday | Any hours worked | All hours (threshold ignored) |
Typical use: Avoid paying for 5–15 minute clock-out delays when company policy only pays OT from 30 minutes onward.
Docs: HRMS