# Status

<p class="doc-lead">Statuses show the current processing state of transactions, entities, cheques, and production orders. Freespace sets most statuses automatically when you approve, deliver, pay, or cancel — giving a live view of where each document stands.</p>

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<p class="doc-toc-title">On this page</p>
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<a href="#/status/?id=getting-started">Getting Started</a>
<a href="#/status/?id=overview">Overview</a>
<a href="#/status/?id=common-statuses">Common statuses</a>
<a href="#/status/?id=detailed-guides">Detailed guides</a>
<a href="#/status/?id=faq">FAQ</a>
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<h2 id="getting-started">Getting Started</h2>

<ul>
<li><a href="#/status/transaction-status">Transaction Status</a> — statuses on sale, purchase, inventory, and account documents.</li>
<li><a href="#/status/entity">Entity Status</a> — statuses on customers, suppliers, items, and employees.</li>
<li><a href="#/status/cheque-status">Cheque Status</a> — issued and received cheque lifecycle.</li>
<li><a href="#/status/production-status-overview">Production Status</a> — production order and WIP statuses.</li>
</ul>

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<h2 id="overview">Overview</h2>

Statuses appear on the right side of each module window and on individual bills, entities, cheques, and orders. Most are set by the system when a business transaction runs — you change them only by performing the matching action (approve, deliver, pay, cancel, etc.).

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<h2 id="common-statuses">Common statuses</h2>

| **Status** | **Typical use** |
|------------|-----------------|
| <b>Draft</b> | Document created but not yet approved. |
| <b>Approved</b> | Document approved and active. |
| <b>Pre Approved</b> | Pre-approved pending final approval or delivery. |
| <b>Cancelled</b> | Document cancelled. |
| <b>Closed</b> | Order or document fully completed. |
| <b>Approved &amp; Payment not received</b> | Invoice approved; payment outstanding. |
| <b>Approved &amp; Payment Partially Received</b> | Partial collection recorded. |
| <b>Approved &amp; Partially Delivered</b> | Sale order partially delivered. |
| <b>Approved &amp; Partially Received</b> | Purchase order partially received. |
| <b>Issued</b> | Cheque or document issued. |
| <b>Cleared</b> | Cheque cleared in bank. |
| <b>PDC</b> | Post-dated cheque pending clearance. |
| <b>In hand</b> | Cheque or instrument in hand. |
| <b>Active</b> | Entity or record currently active. |
| <b>Suspended</b> | Entity temporarily suspended. |

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<h2 id="detailed-guides">Detailed guides</h2>

| **Topic** | **Description** |
|-----------|-----------------|
| <a href="#/status/transaction-status">Transaction Status</a> | Full list of transaction statuses by document type. |
| <a href="#/status/entity">Entity Status</a> | Statuses on master records and entities. |
| <a href="#/status/cheque-status">Cheque Status</a> | Issued and received cheque status flow. |
| <a href="#/status/production-status-overview">Production Status Overview</a> | Production order and stage statuses. |

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<h2 id="faq">FAQ</h2>

<b>Can I manually change a transaction status?</b><br>
Most statuses are system-driven. Change status by performing the business action — approve, deliver, receive payment, or cancel — not by editing the status field directly.

<b>Why does my invoice show "Approved &amp; Payment not received"?</b><br>
The invoice is approved but no receipt voucher has been recorded against it yet. See <a href="#/status/transaction-status">Transaction Status</a>.

<b>Where do cheque statuses appear?</b><br>
On <a href="#/accounts/issued-cheques">Issued Cheques</a> and <a href="#/accounts/received-cheques">Received Cheques</a>. See <a href="#/status/cheque-status">Cheque Status</a> for the full lifecycle.

<b>How do production order statuses work?</b><br>
Production orders progress through issue, WIP, and receipt stages. See <a href="#/status/production-status-overview">Production Status Overview</a>.