# Vehicle Logbook

<p class="doc-lead">Vehicle Logbook records odometer readings (and related log types) per vehicle and employee for mileage and compliance tracking.</p>

<div class="doc-toc">
<p class="doc-toc-title">On this page</p>
<div class="doc-toc-section">
<div class="doc-toc-links">
<a href="#/settings/vehicle-logbook?id=overview">Overview &amp; List View</a>
<a href="#/settings/vehicle-logbook?id=fields">Fields</a>
<a href="#/settings/vehicle-logbook?id=actions">Actions</a>
<a href="#/settings/vehicle-logbook?id=related">Related</a>
</div>
</div>
</div>

<hr class="doc-section-divider">

<h2 id="overview">Overview &amp; List View</h2>

Go to <b>Settings → Fleet Management → Vehicle Logbook</b>.

<!-- screenshot pending -->

<b>List columns</b>: Id, Vehicle, Employee, Log Date, Odometer Log Type, Odometer Reading.

<b>Filters</b>: Vehicle, Employee, Created Date.

<b>List actions</b>: New, View, Edit, Suspend, Activate, Delete (multi).

<hr class="doc-section-divider">

<h2 id="fields">Fields</h2>

| **Field** | **Description** |
|-----------|-----------------|
| Vehicle * | Vehicle being logged. |
| Employee * | Person submitting the reading. |
| Log Date * | Date/time of reading. |
| Odometer Log Type | Start, end, or other log category. |
| Odometer Reading * | Mileage value. |

<hr class="doc-section-divider">

<h2 id="actions">Actions</h2>

New, View, Edit, Suspend, Activate, Delete.

<hr class="doc-section-divider">

<h2 id="faq">FAQ</h2>

<p><b>What log types are supported?</b></p>
<p>Check In and Check Out types for odometer capture — refrigerator readings when the vehicle has the fridge flag.</p>

<p><b>Where do app logs appear?</b></p>
<p>Field Sale Quick Log writes here — view all logs from Fleet Management on web or app.</p>

<p><b>Can I attach photos to a log?</b></p>
<p>Yes from the mobile app when enabled — photos store against the log record for audit.</p>

<p><b>Is odometer mandatory?</b></p>
<p>Required on save for check-in/out types configured on the log form — enter current dashboard reading.</p>

<p><b>Can I edit a log after save?</b></p>
<p>Edit depends on fleet module permissions — treat logs as audit records; correct via reversing entry if policy allows.</p>

<hr class="doc-section-divider">

<h2 id="related">Related Topics</h2>

<ul>
<li><a href="#/settings/vehicles">Vehicles</a></li>
<li><a href="#/settings/vehicle-allocation">Vehicle Allocation</a></li>
</ul>