# Trade Receivables
Customer receivables summary with invoice age, due age, invoice balance, closing balance, and PDC. Click a customer to open their statement for collection follow-up.
Overview
Go to Sales → Reports → Trade Receivables.
Report title in ERP: Trade Receivables
What it shows. One row per customer with receivable details — invoice age, due age, invoice balance, closing balance, and post-dated cheque (PDC) amounts. Optionally expand to show individual invoices. Click a customer name to open the customer statement.
When to use it. Use for daily collection planning, credit control, and verifying total outstanding before payment follow-up calls.
Filtration — By Invoice / By Care of
Filtration — Employee
Use Cases
- Collection team — Which customers have the highest closing balance and oldest due invoices? Run daily or weekly before collection calls.
- Credit controller — How much is outstanding per customer including PDC cheques? Run before approving new credit sales.
- Sales manager — What receivables are linked to each salesperson's customers? Run with the Employee filter for territory review.
- Finance manager — What is the total trade receivables position as of a prior date? Run with By Invoice and a historical date for month-end reporting.
Filters
Employee, By Care of Employee, By Invoice (allows filtering on a previous date). Sort options: Highest Closing Balance, Lowest Closing Balance, Customer Name, Customer Code.
Columns
| **Column** | **Description** |
|------------|-----------------|
| Customer | Customer name. Click to open customer statement. |
| Customer Code | System customer code. |
| Invoice Age | Days since invoice date. |
| Due Age | Days past the due date. |
| Invoice Balance | Outstanding on individual invoices when expanded. |
| Closing Balance | Total receivable balance for the customer. |
| PDC | Post-dated cheque amount held against the customer. |
| Care of | Employee responsible for the customer account. |
Actions
- Generate — run the report for the selected filters
- Export — export to Excel
- Print — print the report
- Show Invoices — expand invoice-level detail under each customer
- Sort — order by closing balance, customer name, or customer code
FAQ
How do I open a customer statement?
Click the customer name on any row to open the full customer statement.
What is the difference between By Invoice and By Care of?
By Invoice ages receivables by invoice date and allows a prior-date snapshot. By Care of groups customers under the responsible employee.
Can I see individual unpaid invoices?
Yes. Use Show Invoices on the report to expand invoice detail under each customer.
How is this different from Customer Aging?
Trade Receivables is a receivables summary with statement drill-down. Customer Aging breaks balances into overdue day buckets.
How is this different from Customer Outstanding?
Trade Receivables is all customers summary. Customer Outstanding is detail for one customer.
Are unapplied credits shown?
Customer-level balance typically nets open invoices and credits. Use Open Credit Notes for unapplied CN detail.