# Supplier RP

<p class="doc-lead">Supplier RP records returnable packaging received from or returned to a supplier. When you buy coconut oil in 10 L tins, the RP tab on Purchase Invoice books the tins into your stock (<b>In</b>). When you return empty tins to the supplier (<b>Out</b>), record it on a Debit Note or standalone Supplier RP.</p>

<div class="doc-toc">
<p class="doc-toc-title">On this page</p>
<div class="doc-toc-links">
<a href="#/rp/supplier-rp?id=overview">Overview &amp; List View</a>
<a href="#/rp/supplier-rp?id=movement">In and Out</a>
<a href="#/rp/supplier-rp?id=quick-start">Quick Start</a>
<a href="#/rp/supplier-rp?id=widget-purchase-invoice">RP Tab on Purchase Invoice</a>
<a href="#/rp/supplier-rp?id=header-fields">Header Fields</a>
<a href="#/rp/supplier-rp?id=line-table">Item Lines</a>
<a href="#/rp/supplier-rp?id=actions-status">Actions &amp; Status</a>
<a href="#/rp/supplier-rp?id=faq">FAQ</a>
</div>
</div>

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<h2 id="overview">Overview &amp; List View</h2>

Go to <b>RP → Supplier RP</b>.

<b>List columns:</b> Id, Date, Center, Supplier, Purchase Invoice [Id], Debit Note [Id], Status.

<b>Quick filter tabs:</b> Default, Approved, Draft, Cancelled, Closed.

<b>Advanced Filters:</b> Supplier, Center, Status.

<b>List row actions:</b> Edit (Draft, For Revisal), Delete (Draft, For Revisal), View.

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<h2 id="movement">In and Out</h2>

| **Column** | **Meaning** | **Example** |
|------------|-------------|-------------|
| **In** | Supplier → Company (receive) | 500 milk crates received on first Purchase Invoice |
| **Out** | Company → Supplier (return) | 200 empty oil tins returned to supplier |
| **Net** | In − Out | Computed per line |

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<h2 id="quick-start">Quick Start</h2>

<ol>
<li>Factory buys 500 milk crates with first stock purchase — approve <a href="#/purchase/purchase-invoice">Purchase Invoice</a>.</li>
<li>Open invoice → <b>RP</b> tab → <b>In</b> = 500 on Milk Crate.</li>
<li><b>Save and Approve</b> — crates added to RP stock at the center.</li>
<li>Later, return 200 empty coconut oil tins → Debit Note RP tab <b>Out</b> = 200.</li>
</ol>

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<h2 id="widget-purchase-invoice">RP Tab on Purchase Invoice</h2>

On an approved or closed Purchase Invoice, open the <b>RP</b> tab.

<ul>
<li>Enter <b>In</b> for packaging received with the purchase (crates, tins, drums).</li>
<li><b>Save and Approve</b> creates Supplier RP linked to the Purchase Invoice.</li>
<li>Existing linked Supplier RPs are read-only with quick-view links.</li>
</ul>

<p>This is the primary way RP stock enters the system when buying returnable packaging from suppliers.</p>

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<h2 id="header-fields">Header Fields</h2>

| **Field** | **Description** |
|-----------|-----------------|
| Date * | Transaction date. |
| Center * | Center receiving or sending RP. |
| Supplier * | Supplier. Use info button for supplier summary. |
| Notes | Remarks. |

View shows Purchase Invoice [Id], Debit Note [Id], Delivery Note [Id], Receipt Note [Id].

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<h2 id="line-table">Item Lines — ITEMS</h2>

| **Column** | **Description** |
|------------|-----------------|
| RP Item * | Returnable packaging item. |
| Sl No | Serial number *(when serial tracking enabled)*. |
| In | Received from supplier. |
| Out | Returned to supplier. |
| Net | In − Out (read-only). |

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<h2 id="actions-status">Actions &amp; Status</h2>

| **Action** | **Available when status is** |
|------------|------------------------------|
| Approve | Draft |
| Edit | Draft, For Revisal |
| Delete | Draft, For Revisal |
| Clone | All |
| Cancel | Approved, Open |
| Master Update | Approved, Closed |
| Add/Update Note | All |
| Print | All |

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<h2 id="faq">FAQ</h2>

<p><b>Is Supplier RP the same as receiving product?</b><br>No — Supplier RP tracks the returnable container only. Product receipt is on Goods Receipt Note / Purchase Invoice item lines.</p>

<p><b>Can I add RP from Purchase Invoice for items I already own?</b><br>Use for new packaging received with that purchase. For existing stock use <a href="#/rp/opening-rp">Opening RP</a>.</p>

<p><b>Where is supplier tin balance?</b><br><a href="#/rp/reports/supplier-wise-rp">Supplier Wise RP Stock</a> or <a href="#/rp/reports/supplier-rp-summary">Supplier RP Summary</a>.</p>
<p><b>Asset vs non-asset RP?</b><br>Asset RP tracks company-owned stock; non-asset may be supplier-owned without supplier stock tracking.</p>
<p><b>Purchase invoice tab?</b><br>Supplier RP In often recorded on Purchase Invoice RP tab.</p>