# RP Item

<p class="doc-lead">An RP Item defines a type of returnable packaging — milk crate, coconut oil 10 L tin, LPG cylinder, or ice cream deep-freezer. Set the deposit rate and choose whether each unit is tracked by quantity or by serial number.</p>

<div class="doc-toc">
<p class="doc-toc-title">On this page</p>
<div class="doc-toc-links">
<a href="#/rp/rp-item?id=overview">Overview &amp; List View</a>
<a href="#/rp/rp-item?id=quick-start">Quick Start</a>
<a href="#/rp/rp-item?id=header-fields">Header Fields</a>
<a href="#/rp/rp-item?id=tracking-types">Quantity vs Serial Tracking</a>
<a href="#/rp/rp-item?id=actions">Actions</a>
<a href="#/rp/rp-item?id=faq">FAQ</a>
</div>
</div>

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<h2 id="overview">Overview &amp; List View</h2>

Go to <b>RP → RP Items</b>.

<b>List columns:</b> Id, Name, Deposit Rate, Description, Status.

<b>Quick filter tabs:</b> Active, Suspended.

<b>Advanced Filters:</b> Name, Status (Active / Suspended), Created Date.

<b>List toolbar:</b> New, delete, edit, suspend, activate, view.

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<h2 id="quick-start">Quick Start</h2>

<ol>
<li>Click <b>New</b>.</li>
<li>Enter <b>Name</b> — e.g. <i>Milk Crate</i>, <i>Coconut Oil 10 L Tin</i>, <i>Ice Cream Deep Freezer</i>.</li>
<li>Set <b>Deposit Rate</b> — refundable amount per unit (e.g. ₹10 per crate, ₹15,000 per freezer).</li>
<li>Enable <b>Has Serial Number</b> for high-value individual assets (freezers, cylinders). Leave off for bulk items (crates, tins).</li>
<li><b>Save</b>.</li>
</ol>

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<h2 id="header-fields">Header Fields</h2>

| **Field** | **Description** |
|-----------|-----------------|
| Name * | RP item name shown on all transactions and reports. |
| Deposit Rate | Default refundable deposit per unit. Used on RP Deposit lines when rate is left empty. |
| Description | Optional notes (e.g. "Standard 24-bottle dairy crate"). |
| Has Serial Number | When on, each unit is tracked individually by serial number on all RP transactions. |

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<h2 id="tracking-types">Quantity vs Serial Tracking</h2>

| **Style** | **Has Serial Number** | **Examples** | **On transactions** |
|-----------|----------------------|--------------|---------------------|
| Bulk / quantity | Off | Milk crate, oil tin, glass bottle | Enter In/Out quantity only |
| Serial-tracked | On | Deep-freezer, gas cylinder | Enter Sl No per unit; one row per asset |

When <b>Has Serial Number</b> is enabled at RP Settings level, the Sl No column appears on all RP transaction lines and reports.

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<h2 id="actions">Actions</h2>

| **Action** | **When** |
|------------|----------|
| edit | Modify RP item details. |
| delete | Remove RP item. |
| suspend | Deactivate — cannot select on new transactions. |
| activate | Reactivate suspended item. |

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<h2 id="faq">FAQ</h2>

<p><b>Can I change Has Serial Number after creating transactions?</b><br>Avoid changing tracking style once transactions exist — historical lines may not align with the new mode.</p>

<p><b>Where is deposit rate used?</b><br>Pre-fills the Rate on <a href="#/rp/rp-deposit">RP Deposit</a> lines. You can override per transaction.</p>

<p><b>Do I need an RP Item before using widgets on Sale Invoice?</b><br>Yes — create RP Items first, then they appear on the RP tab when issuing packaging to customers.</p>
<p><b>Deposit rate?</b><br>Default deposit per item used on RP Deposit when line rate blank.</p>
<p><b>Inactive item?</b><br>Approve blocked on transactions using suspended RP item.</p>