# Supplier RP Transactions

<p class="doc-lead">Transaction ledger of returnable packaging movements with suppliers over a date range — every tin received on Purchase Invoice, every empty drum returned, with running balance.</p>

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<p class="doc-toc-title">On this page</p>
<div class="doc-toc-links">
<a href="#/rp/reports/supplier-rp-transactions?id=overview">Overview</a>
<a href="#/rp/reports/supplier-rp-transactions?id=use-cases">Use Cases</a>
<a href="#/rp/reports/supplier-rp-transactions?id=filters">Filters</a>
<a href="#/rp/reports/supplier-rp-transactions?id=columns">Columns</a>
<a href="#/rp/reports/supplier-rp-transactions?id=actions">Actions</a>
<a href="#/rp/reports/supplier-rp-transactions?id=faq">FAQ</a>
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</div>

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<h2 id="overview">Overview</h2>

Go to <b>RP → Reports → Supplier RP Transactions</b>.

<p><b>What it shows.</b> Opening balance, then each Supplier RP line with In, Out, Net, and running Balance. Footnote: <i>In: Supplier to Company, Out: Company to Supplier, Balance: Number of RP Items Company is liable to return to Supplier</i>.</p>

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<h2 id="use-cases">Use Cases</h2>

<ul>
<li><b>Purchase accounts</b> — Audit tin movements against Purchase Invoices for a supplier.</li>
<li><b>Inventory controller</b> — Reconcile physical empty drums with system balance.</li>
</ul>

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<h2 id="filters">Filters</h2>

<b>Supplier</b> *(required)*, <b>RP Item</b>, <b>Date range</b>.

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<h2 id="columns">Columns</h2>

| **Column** | **Description** |
|------------|-----------------|
| Opening | Balance before the period. |
| Date | Transaction date. |
| Id | Supplier RP reference. Click to open voucher preview. |
| RP Item | Returnable packaging item. |
| Center | Center on the transaction. |
| In | Supplier → Company quantity. |
| Out | Company → Supplier quantity. |
| Net | In minus Out. |
| Balance | Running balance. |

Footer shows <b>Total</b> for In, Out, and Net.

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<h2 id="actions">Actions</h2>

<ul>
<li><b>Generate</b> — run the report</li>
<li><b>Export</b> — export to Excel</li>
<li><b>Print</b> — print the report</li>
</ul>

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<h2 id="faq">FAQ</h2>

<p><b>How does Supplier RP link to Purchase Invoice?</b><br>Supplier RP created from the RP tab on an approved Purchase Invoice posts <b>In</b> when you receive returnable packaging with goods (e.g. 500 milk crates on first purchase).</p>
<p><b>PI link?</b><br>Movements from purchase invoice RP tab included.</p>
<p><b>Audit?</b><br>Export for supplier reconciliation of crate account.</p>
<p><b>Approved movements only?</b><br>Reports typically include approved RP transactions in the date range.</p>
<p><b>Field sale app data included?</b><br>Customer RP from Field Sale App appears when approved on web or mobile.</p>