# Supplier Outstanding Invoices

Lists unpaid supplier invoices with invoice date, number, amount, and outstanding balance. Use it to plan payments, manage cash flow, and track payables by vendor.

On this page

Overview Use Cases Filters Columns Actions FAQ

Overview

Go to Purchase → Supplier Reports → Supplier Outstanding Invoices.

What it shows. All invoices from the selected supplier that still have an unpaid balance, filtered by supplier invoice date range. Invoice amount and outstanding balance are shown in the supplier's currency when the supplier uses a foreign currency.

When to use it. Prepare payment proposals, prioritize overdue vendor bills, and verify total payables before releasing funds.

Supplier Outstanding Invoice Report

Filtration — Supplier Supplier Outstanding1

Filtration — Date range Supplier Outstanding2

Print sample Supplier Outstanding3

Use Cases

Weekly payment run — List all open invoices for key suppliers and schedule payments by due date.
Overdue follow-up — Filter by invoice date to find old unpaid bills requiring urgent settlement.
Single vendor review — Select one supplier before a call to confirm total outstanding and invoice list.
Month-end accruals — Export outstanding totals to validate accounts payable balances.
Foreign-currency payment run — For a supplier billed in EUR or USD, read outstanding in that currency before raising Payment Out.

Filters

Supplier — Select the supplier whose outstanding invoices to view.
Invoice Date Range — Filter by supplier invoice date (e.g., bills dated in the current quarter).

Columns

| **Column** | **Description** | |------------|-----------------| | **Supplier** | Name of the supplier. | | **Invoice Date** | Date on the supplier invoice. | | **Invoice Number** | Unique supplier invoice reference. | | **Invoice Amount** | Original total amount of the invoice, in the supplier's currency when a foreign currency is set. | | **Outstanding Balance** | Unpaid amount remaining, in the same currency. |

Actions

View Details — Open the full purchase invoice and payment history.
Export — Download to Excel or PDF for payment planning or audits.
Print — Print the outstanding invoice list.
Filter & Sort — Adjust supplier or invoice date range.

FAQ

Why is a fully paid invoice still listed?
Partial payments leave a remaining balance. Fully paid invoices should not appear unless a timing or allocation issue exists—verify payment allocation on the invoice. Is outstanding based on invoice date or due date?
The date filter applies to supplier invoice date. Due date for payment terms is shown on the invoice detail, not always on this summary. How is this different from Supplier Statement?
Outstanding Invoices lists only unpaid bills. Supplier Statement shows all transactions including payments with a running balance. Can I see outstanding for all suppliers at once?
This report is typically run per supplier. Use aging or summary AP reports for all-vendor outstanding views if available in your menu. Which invoices appear on this report?
Approved credit purchase invoices and related payables with a remaining balance. Cash invoices settled on approve usually do not appear. Why is my report empty?
The supplier has no unpaid credit bills in the period, or all invoices were fully paid via Payment Out. Are purchase expenses included?
Credit purchase expenses with an open balance may appear alongside unpaid invoices, depending on configuration. In which currency are amounts shown?
In the supplier's currency when the supplier (and invoice) uses a foreign currency. Company base currency is used when the supplier has no separate currency. Video — Supplier reports overview