# Subcontracting Inventory Summary
Inventory summary panel on a subcontracting Purchase Order — tracks materials issued to the subcontractor versus finished goods received.
Overview
Open from a subcontracting Purchase Order view — the Subcontracting Inventory Summary panel appears when Order Type is set to Subcontracting.
Panel title in ERP: Subcontracting Inventory Summary
What it shows. A summary of raw materials issued to the subcontractor and finished goods received back, per item. Shows ordered quantity, issued quantity, received quantity, pending issue, and pending receipt for each line on the subcontracting order.
When to use it. Use to monitor material movement for outsourced production — verify that all required raw materials have been issued, track how much finished product has been received, and identify pending quantities before invoicing.
How amounts are calculated. Issued quantities come from Issue documents linked to the order. Received quantities come from Receipt documents. Pending = ordered minus issued or received, depending on the column. Only approved issue and receipt documents are counted.
Use Cases
- Material issue verification — Before creating a Receipt, confirm all raw materials have been issued to the subcontractor for the order lines.
- Production tracking — Monitor how much finished goods have been received against the subcontracting order quantity.
- Pending receipt follow-up — Identify lines where materials were issued but finished goods have not yet been received.
- Invoice readiness — Check received quantities before creating a purchase invoice to ensure billing matches actual receipts.
Filters
This panel has no separate filters. It displays inventory movement for the currently open subcontracting purchase order only.
Columns
| **Column** | **Description** |
|------------|-----------------|
| Item | Finished goods item on the subcontracting order. |
| Item Code | Item reference code. |
| Order Qty | Quantity ordered from the subcontractor. |
| Unit | Unit of measure. |
| Issued Qty | Total raw material quantity issued via Issue documents. |
| Received Qty | Total finished goods quantity received via Receipt documents. |
| Pending Issue | Order quantity not yet issued to the subcontractor. |
| Pending Receipt | Order quantity not yet received from the subcontractor. |
| Raw Material Items | List of raw materials linked to this subcontracting item (when BOM is configured). |
Actions
- Create Issue — issue raw materials to the subcontractor (from the purchase order actions menu)
- Create Receipt — record finished goods received from the subcontractor
- Create Invoice — bill the subcontractor after goods are received
- View Issue / Receipt — navigate to linked issue or receipt documents from the summary
FAQ
When does the Subcontracting Inventory Summary appear?
Only on Purchase Orders where Order Type is Subcontracting. Standard purchase orders do not show this panel.
What is the subcontracting flow?
Approve the order → Create Issue (send raw materials) → Create Receipt (receive finished goods) → Create Invoice (bill the subcontractor).
Why is Issued Qty zero?
No Issue document has been created yet. Use Create Issue from the purchase order to send materials to the subcontractor.
Can I invoice before receiving all goods?
You can create a partial invoice, but the summary helps verify received quantities match what you intend to bill.
Where is this summary shown?
On the purchase order view under the Inv. Summary tab when Order Type is Subcontracting — not as a standalone report menu item.
Why is Received Qty less than ordered?
The subcontractor has not yet returned all finished goods. Create Receipt documents as goods arrive.
Does this replace inventory reports?
No. It compares materials issued to the subcontractor versus finished goods received on that PO. Use inventory reports for full stock position.