# Received And Not Invoiced Orders
Lists purchase orders where goods or services have been received but no purchase invoice has been created yet. Use it to follow up on pending supplier billing and close the gap between receipt and invoicing.
Overview
Go to Purchase → Order Reports → Received And Not Invoiced Orders.
What it shows. Purchase orders with received stock or services where invoice status is still pending. Each row includes order date, supplier, receipt status, received date, and order total.
When to use it. Identify GRN-complete orders awaiting supplier invoices, chase vendors for billing, and ensure received goods are invoiced before period close.
Use Cases
- Accounts payable follow-up — List received orders without invoices and request billing from suppliers before month-end.
- GRN vs invoice gap — Confirm that all fully received orders have matching purchase invoices in the system.
- Supplier performance — Filter by supplier to see which vendors delay invoicing after delivery.
- Employee workload — Filter by in-charge to assign invoice creation for pending received orders.
Filters
- Date Range — Limit orders to a specific period.
- Supplier — View pending invoices for selected suppliers.
- InCharge — Filter by the employee responsible for the order.
- Status — Filter by received status (e.g., Partially Received, Fully Received).
Columns
| **Column** | **Description** |
|------------|-----------------|
| **Date** | Date of the purchase order. |
| **Order No** | Unique purchase order number. |
| **InCharge** | Employee responsible for processing the order. |
| **Supplier** | Supplier associated with the order. |
| **Status** | Current received status (Partially Received, Fully Received, etc.). |
| **Received On** | Date when goods or services were received. |
| **Invoice Status** | Whether a purchase invoice exists (e.g., Not Invoiced). |
| **Order Total** | Total amount of the purchase order. |
Actions
- View Details — Open the received order for full line and receipt details.
- Create Invoice — Generate a purchase invoice directly from the order where supported.
- Export — Download to Excel or PDF for AP tracking or audits.
- Filter & Sort — Refine by date, supplier, in-charge, or status.
FAQ
Why is an order on this report if only part of it was received?
Partially received orders appear when any quantity has been received but no invoice has been posted for the received portion.
Can I create an invoice for the full order from here?
Use Create Invoice to bill based on received quantities. Invoice amounts should match what was actually received.
Will the order disappear after invoicing?
Yes. Once a purchase invoice is created for the received goods, the order no longer appears on this report.
How is received status determined?
Status reflects goods receipt against the PO—partial when some lines or quantities are received, full when all ordered items are received.
Which purchase order statuses appear?
Fully or partially received orders (Received or Partial Received) with no matching purchase invoice for the received portion.
Why is my report empty?
All received orders in the period are fully invoiced, or no receipts were posted in the date range.
Does this include work orders?
No. This report covers standard purchase orders with receipt notes. Service work orders use a separate invoicing flow.