Summarizes purchase activity by employee—number of purchases, total value, and bill totals. Use it to monitor procurement workload, accountability, and employee-level spend patterns.
Go to Purchase → Employee Reports → Employee Wise Purchase.
What it shows. One row per employee with purchase count, total value, and aggregate bill total for purchases they processed or are in charge of during the selected period.
When to use it. Review team productivity, identify employees handling high-value procurement, and support performance or audit reviews.
Employee Wise Purchase ReportFiltration — Date range
Use Cases
Team workload review — Compare purchase counts across employees to balance procurement assignments.
High-value handler audit — Identify employees with the highest bill totals for spot checks or approval policy review.
Branch performance — Filter by branch to compare procurement activity across locations.
Period comparison — Run for consecutive months to track changes in employee-level purchase volume.
Filters
Date Range — Limit purchases to a specific period.
Employee / Employee ID — Focus on one or more employees.
Branch / Center — Restrict to employees in a particular branch.
Columns
| **Column** | **Description** |
|------------|-----------------|
| **Employee ID** | Unique identifier of the employee. |
| **Name** | Full name of the employee. |
| **No. of Purchases** | Count of purchase transactions handled by the employee. |
| **Value Total** | Total monetary value of purchases associated with the employee. |
| **Bill Total** | Aggregate of bill amounts on those purchases. |
Actions
View Details — Drill down to individual purchase transactions for an employee.
Export — Download to Excel or PDF for analysis or performance review.
Filter & Sort — Refine by employee, branch, or date range.
FAQ
Which employee is counted—in charge or creator?
Totals reflect the employee assigned as in charge on the purchase transaction, per system configuration on purchase documents.
What is the difference between Value Total and Bill Total?
Value Total is the purchase value before final bill adjustments; Bill Total is the sum of final bill amounts including tax and rounding as posted.
Are purchase returns deducted?
Returns may appear as separate transactions depending on configuration. Verify with purchase return reports for net employee activity.
Can inactive employees appear?
Yes, if they processed purchases in the selected date range. Filter by employee ID to focus on current staff.
Which document types are included?
Purchase invoices and related purchase documents where an employee is recorded as in charge, per the report filters.
Why is my report empty?
No purchase activity matches the date range, employee filter, or branch scope.
Does this include purchase orders only?
No. Totals reflect billed purchase value (invoices), not open order commitments unless configured otherwise on the report.
Video — Purchase reports overview
Filtration — Date range
