# Month Wise Outstanding

<p class="doc-lead">Supplier outstanding balances shown month by month. Compare how each supplier’s payable has built up or cleared across recent months with a cumulative total.</p>

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<p class="doc-toc-title">On this page</p>
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<a href="#/purchase/reports/month-wise-outstanding-report?id=overview">Overview</a>
<a href="#/purchase/reports/month-wise-outstanding-report?id=use-cases">Use Cases</a>
<a href="#/purchase/reports/month-wise-outstanding-report?id=filters">Filters</a>
<a href="#/purchase/reports/month-wise-outstanding-report?id=columns">Columns</a>
<a href="#/purchase/reports/month-wise-outstanding-report?id=actions">Actions</a>
<a href="#/purchase/reports/month-wise-outstanding-report?id=faq">FAQ</a>
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<h2 id="overview">Overview</h2>

Go to <b>Purchase → Reports → Month Wise Outstanding</b>.

Report title in ERP: <b>Month Wise Outstanding</b>

<p><b>What it shows.</b> One row per supplier with outstanding amounts in each month column for the selected period, plus <b>Total Outstanding</b> across all months shown.</p>

<p><b>When to use it.</b> Use to spot payment trends, identify suppliers with rising dues, and support cash-flow forecasting.</p>

<p><i>Screenshot pending — Month Wise Outstanding report view.</i></p>

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<h2 id="use-cases">Use Cases</h2>

<ul>
<li><b>Finance manager</b> — Which suppliers show rising outstanding month over month? Run monthly before cash-flow meetings.</li>
<li><b>Accounts team</b> — Did payables decrease after last month’s payment run? Run after bulk payment voucher posting.</li>
<li><b>Management</b> — What is the trend of total supplier liabilities across the last six months? Run quarterly for board or MIS packs.</li>
<li><b>Procurement</b> — Which strategic suppliers consistently carry high month-end balances? Run before renegotiating payment terms.</li>
</ul>

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<h2 id="filters">Filters</h2>

<b>Date</b> (defines the months included), <b>Employee</b>. <b>Advanced Filter</b>: Supplier, Supplier Group, Branch, Center.

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<h2 id="columns">Columns</h2>

| **Column** | **Description** |
|------------|-----------------|
| Sl No | Row serial number. |
| Supplier | Supplier name. |
| Month columns | Outstanding balance for each month in the selected range (column headers show month names). |
| Total Outstanding | Cumulative outstanding across all months displayed. |

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<h2 id="actions">Actions</h2>

<ul>
<li><b>Generate</b> — run the report for the selected filters</li>
<li><b>Export</b> — export to Excel</li>
<li><b>Print</b> — print the report</li>
<li><b>Advanced Filter</b> — open additional filter fields</li>
<li><b>clear</b> — reset active advanced filters</li>
</ul>

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<h2 id="faq">FAQ</h2>

<p><b>How many months appear on the report?</b><br>Month columns depend on the <b>Date</b> range you select when generating the report.</p>

<p><b>Is Total Outstanding the sum of all month columns?</b><br>Yes. It is the cumulative pending balance for that supplier across the months shown.</p>

<p><b>When should I use Supplier Aging instead?</b><br>Use <a href="#/purchase/reports/supplier-aging-report">Supplier Aging</a> when you need days-past-due buckets. Use Month Wise Outstanding for calendar-month trend analysis.</p>

<p><b>Can I filter to one supplier?</b><br>Yes. Set <b>Supplier</b> in <b>Advanced Filter</b> before generating.</p>

<p><b>Which balances are included?</b><br>Open credit purchase payables by calendar month for approved invoices and related credits in the range.</p>

<p><b>Why is my report empty?</b><br>No outstanding balances exist for the suppliers and months selected.</p>

<p><b>Are cash invoices included?</b><br>Typically no — cash-settled invoices closed on approve do not carry month-end outstanding.</p>