# Item Wise Quotes

<p class="doc-lead">Purchase quotations listed by item. Compare supplier offers with quoted quantity, price, delivery date, and quotation status for procurement decisions.</p>

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<p class="doc-toc-title">On this page</p>
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<a href="#/purchase/reports/item-quotes?id=overview">Overview</a>
<a href="#/purchase/reports/item-quotes?id=use-cases">Use Cases</a>
<a href="#/purchase/reports/item-quotes?id=filters">Filters</a>
<a href="#/purchase/reports/item-quotes?id=columns">Columns</a>
<a href="#/purchase/reports/item-quotes?id=actions">Actions</a>
<a href="#/purchase/reports/item-quotes?id=faq">FAQ</a>
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<h2 id="overview">Overview</h2>

Go to <b>Purchase → Reports → Item Wise Quotes</b>.

Report title in ERP: <b>Item Wise Quotes</b>

<p><b>What it shows.</b> Each quotation line by item with supplier, quotation number, dates, quantity, unit, price, description, and status (Draft, Approved, Cancelled, etc.).</p>

<p><b>When to use it.</b> Use to compare supplier pricing, track open RFQs, and maintain an audit trail of quoted rates before converting to orders or invoices.</p>

<p><i>Screenshot pending — Item Wise Quotes report view.</i></p>

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<h2 id="use-cases">Use Cases</h2>

<ul>
<li><b>Procurement officer</b> — Which suppliers quoted the lowest rate for a given item this month? Run when shortlisting vendors before PO creation.</li>
<li><b>Buying manager</b> — Which approved quotations are nearing delivery due date? Run weekly for follow-up on pending conversions.</li>
<li><b>Finance</b> — What quoted rates were accepted versus rejected for audit? Run quarterly with status filters.</li>
<li><b>Project buyer</b> — What quotes exist for items on a specific project or branch? Run with advanced filters during project procurement.</li>
</ul>

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<h2 id="filters">Filters</h2>

<b>Date</b>, <b>Status</b> (Draft, Approved, Cancelled, Closed, For Revisal, Multi Level Approval). <b>Advanced Filter</b>: Item, Item Code, Supplier, Supplier Group, Branch, Center, Employee.

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<h2 id="columns">Columns</h2>

| **Column** | **Description** |
|------------|-----------------|
| Item | Item name or description quoted. |
| Item Code | Item code or SKU. |
| Supplier | Supplier who submitted the quotation. |
| Quotation No | Purchase quotation reference number. |
| Date | Quotation date. |
| Delivery Due Date | Expected delivery date on the quote. |
| Quantity | Quoted quantity. |
| Unit | Unit of measure. |
| Price | Quoted rate per unit. |
| Description | Line description or notes. |
| Status | Quotation status (Draft, Approved, Cancelled, etc.). |

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<h2 id="actions">Actions</h2>

<ul>
<li><b>Generate</b> — run the report for the selected filters</li>
<li><b>Export</b> — export to Excel</li>
<li><b>Print</b> — print the report</li>
<li><b>Advanced Filter</b> — open additional filter fields</li>
<li><b>clear</b> — reset active advanced filters</li>
</ul>

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<h2 id="faq">FAQ</h2>

<p><b>How do I compare quotes for one item?</b><br>Filter by <b>Item</b> or <b>Item Code</b> in <b>Advanced Filter</b> and generate the report to see all supplier quotes side by side.</p>

<p><b>Can I see only approved quotations?</b><br>Yes. Set <b>Status</b> to <b>Approved</b> before generating.</p>

<p><b>How do I convert a quote to a purchase order?</b><br>Open the quotation from <b>Purchase → Purchase Quotations</b> and use convert actions on an approved quotation.</p>

<p><b>What is the difference from Quotation Wise Purchase?</b><br>Item Wise Quotes lists quotation lines. <a href="#/purchase/reports/quotation-wise-purchase">Quotation Wise Purchase</a> shows purchases already converted from quotations.</p>

<p><b>Do quotations post to accounts or inventory?</b><br>No. Quotations are non-posting. Only approved purchase orders, invoices, debit notes, and purchase expenses affect ledgers and stock.</p>

<p><b>Why is my report empty?</b><br>No quotation lines match the date range and filters, or status is set to a state with no rows.</p>

<p><b>Are closed or lost quotations included?</b><br>Depends on the <b>Status</b> filter. Use <b>Approved</b> for open quotes still available to convert.</p>