# FOC Report

<p class="doc-lead">Lists free-of-cost (FOC) items received on purchase transactions. Tracks promotional or complimentary stock from suppliers with employee, item, and quantity detail.</p>

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<p class="doc-toc-title">On this page</p>
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<a href="#/purchase/reports/foc-report?id=overview">Overview</a>
<a href="#/purchase/reports/foc-report?id=use-cases">Use Cases</a>
<a href="#/purchase/reports/foc-report?id=filters">Filters</a>
<a href="#/purchase/reports/foc-report?id=columns">Columns</a>
<a href="#/purchase/reports/foc-report?id=actions">Actions</a>
<a href="#/purchase/reports/foc-report?id=faq">FAQ</a>
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<h2 id="overview">Overview</h2>

Go to <b>Purchase → Reports → FOC Report</b>.

Report title in ERP: <b>FOC Report</b>

<p><b>What it shows.</b> Each FOC line from purchase bills: supplier, employee in charge, item, reference price, quantity, and unit. Amounts are for reference only — FOC lines are not billed.</p>

<p><b>When to use it.</b> Use to audit promotional receipts, verify inventory from complimentary goods, and document non-billed stock movements.</p>

<b>Report view</b>
<img src="purchase/images/focreport.webp" alt="FOC Report" loading="lazy">

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<h2 id="use-cases">Use Cases</h2>

<ul>
<li><b>Inventory controller</b> — How much FOC stock entered the warehouse this month? Run after goods receipt to validate non-billed quantities.</li>
<li><b>Purchase manager</b> — Which suppliers provided the most promotional free goods? Run quarterly to evaluate supplier schemes.</li>
<li><b>Internal audit</b> — Are FOC items documented and traceable to a bill and employee? Run during stock or procurement audits.</li>
<li><b>Store in-charge</b> — Which items were received free on a specific supplier invoice? Run when reconciling physical stock to system records.</li>
</ul>

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<h2 id="filters">Filters</h2>

<b>Date</b>, <b>Employee</b>, <b>Supplier</b>, <b>Item</b>. <b>Advanced Filter</b>: Branch, Center, Item Group.

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<h2 id="columns">Columns</h2>

| **Column** | **Description** |
|------------|-----------------|
| Date | Date of the FOC transaction. |
| Bill No | Purchase bill or invoice reference. |
| Supplier | Supplier who provided the FOC items. |
| Employee | Employee in charge of the purchase. |
| Item | FOC item name. |
| Item Code | Item code or SKU. |
| Price | Reference unit price (not billed). |
| Quantity | FOC quantity received. |
| Unit | Unit of measure. |

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<h2 id="actions">Actions</h2>

<ul>
<li><b>Generate</b> — run the report for the selected filters</li>
<li><b>Export</b> — export to Excel</li>
<li><b>Print</b> — print the report</li>
<li><b>Advanced Filter</b> — open additional filter fields</li>
<li><b>clear</b> — reset active advanced filters</li>
</ul>

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<h2 id="faq">FAQ</h2>

<p><b>Why does Price show a value if the item is free?</b><br><b>Price</b> is a reference rate for valuation and reporting. The line is not included in the bill total.</p>

<p><b>Does FOC stock affect inventory?</b><br>Yes. FOC quantities are received into stock even though they are not charged on the invoice.</p>

<p><b>Can I filter FOC by supplier promotion period?</b><br>Use the <b>Date</b> filter for the promotion window and <b>Supplier</b> to narrow results.</p>

<p><b>Where are FOC lines entered?</b><br>FOC quantities are recorded on purchase invoice item lines marked as free of cost when creating or editing a <a href="#/purchase/purchase-invoice">Purchase Invoice</a>.</p>

<p><b>Which invoice statuses are included?</b><br>Approved and Closed purchase invoices with FOC lines in the period.</p>

<p><b>Why is my report empty?</b><br>No free-of-cost lines were posted on purchase invoices in the date range.</p>

<p><b>Is FOC value included in purchase totals on other reports?</b><br>FOC reference price may appear for valuation, but FOC quantity is excluded from bill totals on the invoice.</p>