# Cancelled Purchase Invoices
Audit list of purchase invoices cancelled in a period. Shows original bill date, cancellation date, supplier, amounts, and cancel notes.
Overview
Go to Purchase → Reports → Cancelled Purchase Invoices.
Report title in ERP: Cancelled Purchase Invoices
What it shows. Each cancelled purchase invoice with bill and cancellation dates, supplier, employee, tax and total amounts, and the Cancel Notes entered at cancellation.
When to use it. Use for internal control, audit trails, and reviewing why purchase invoices were voided.
Screenshot pending — Cancelled Purchase Invoices report view.
Use Cases
- Internal audit — Which purchase invoices were cancelled this quarter and why? Run monthly or quarterly for control reviews.
- Accounts manager — What was the financial impact of cancelled purchase bills? Run before month-end closing to verify reversals.
- Purchase supervisor — Are cancellations concentrated with certain employees or suppliers? Run with employee or supplier filters after process reviews.
- Compliance — Is there a documented reason for every cancelled invoice? Run during statutory or ISO audits.
Filters
Date (bill date or cancellation date per report setting), Employee. Advanced Filter: Supplier, Branch, Center.
Columns
| **Column** | **Description** |
|------------|-----------------|
| Bill Date | Original purchase invoice date. |
| Cancelled On | Date the invoice was cancelled. |
| Inv No. | Cancelled purchase invoice number. |
| Supplier | Supplier on the cancelled invoice. |
| Employee | Employee who created or managed the invoice. |
| Total | Pre-tax total before cancellation. |
| Tax Amount | Tax amount on the invoice before cancellation. |
| Bill Total | Full invoice total including tax. |
| Cancel Notes | Reason or remarks recorded at cancellation. |
Actions
- Generate — run the report for the selected filters
- Export — export to Excel
- Print — print the report
- Advanced Filter — open additional filter fields
- clear — reset active advanced filters
FAQ
Can I reopen a cancelled purchase invoice?
No. Cancelled invoices remain in the system for audit only. Create a new purchase invoice if the transaction is still valid.
Does cancellation reverse inventory and payables?
Yes, when a posted invoice is cancelled, linked stock and supplier balance effects are reversed per system rules.
Why is Cancel Notes empty on some rows?
The user may not have entered notes at cancellation. Encourage mandatory notes in your purchase workflow.
How is this different from Cancelled Debit Notes?
This report covers purchase invoices. Cancelled Debit Notes covers cancelled debit notes only.
Which invoice statuses appear?
Cancelled purchase invoices only.
Why is my report empty?
No purchase invoices were cancelled in the date range, or filters exclude all rows.
Can I revise a cancelled invoice?
Use Revise Invoice from the cancelled invoice workflow to create a new draft copy — the cancelled record remains for audit.