# Cancelled Debit Notes
Lists debit notes cancelled in a period with bill date, cancellation date, supplier, amounts, and cancel notes for payables and audit control.
Overview
Go to Purchase → Reports → Cancelled Debit Notes.
Report title in ERP: Cancelled Debit Notes
What it shows. Each cancelled debit note with original and cancellation dates, supplier, employee, tax and total values, and Cancel Notes.
When to use it. Use to track reversed supplier debit adjustments and maintain a clear audit trail for accounts payable.
Screenshot pending — Cancelled Debit Notes report view.
Use Cases
- Accounts payable — Which supplier debit notes were reversed this month? Run after month-end to verify payable adjustments.
- Internal audit — Is every cancelled debit note supported by a documented reason? Run during AP control testing.
- Purchase team — Were debit notes cancelled due to pricing disputes or data entry errors? Run with supplier filter after supplier reconciliations.
- Finance controller — What is the total value of cancelled debit notes in a period? Run for exception reporting before closing.
Filters
Date, Employee. Advanced Filter: Supplier, Branch, Center.
Columns
| **Column** | **Description** |
|------------|-----------------|
| Bill Date | Original debit note date. |
| Cancelled On | Date the debit note was cancelled. |
| Inv No. | Cancelled debit note number. |
| Supplier | Supplier on the debit note. |
| Employee | Employee who created or managed the debit note. |
| Total | Pre-tax total before cancellation. |
| Tax Amount | Tax on the debit note before cancellation. |
| Bill Total | Full debit note total including tax. |
| Cancel Notes | Reason or remarks recorded at cancellation. |
Actions
- Generate — run the report for the selected filters
- Export — export to Excel
- Print — print the report
- Advanced Filter — open additional filter fields
- clear — reset active advanced filters
FAQ
What is a debit note in purchase?
A debit note records an additional charge or adjustment owed to a supplier, increasing payables. See Debit Note for entry details.
Can I restore a cancelled debit note?
No. Create a new debit note if the adjustment is still required.
Does this report include cancelled purchase invoices?
No. Use Cancelled Purchase Invoices for cancelled purchase bills.
Why would a debit note be cancelled?
Common reasons include duplicate entry, wrong supplier or amount, or settlement agreed differently with the supplier.
Which statuses appear on this report?
Cancelled debit notes only. Active debit notes are excluded.
Why is my report empty?
No debit notes were cancelled in the date range, or filters exclude all rows.
Does cancellation reverse inventory?
Yes, when the cancelled debit note had posted stock and ledger effects — subject to your cancel workflow and linked documents.