# Basic Pricing
Basic Pricing stores default purchase prices by item and unit. These prices are used when entering purchase bills unless a pricing rule or previous-supplier price applies.
Overview & List View
Go to Purchase → Settings → Pricing from the left menu.
Unlike transaction documents, Basic Pricing is a grid editor — filter items by group, edit prices inline, and save in bulk. Prices can also be updated automatically when Set default purchase price from last purchase invoice is enabled in Purchase Settings.
Pricing
List columns
| **Column** | **Description** |
|------------|-----------------|
| Item Code | Item identifier. Click for item quick view. |
| Item Name | Item description. |
| Unit | Unit of measure for the price row. |
| Purchase Price | Default purchase rate. Editable in the grid when your role allows editing. |
Filters
| **Control** | **Description** |
|-------------|-----------------|
| Item Group | Optional filter. Click Generate to load prices for items in the selected group only. |
List widgets
| **Widget** | **Description** |
|------------|-----------------|
| Item quick view | Click an item code to open a quick preview without leaving the grid. |
| Pagination | Navigate large item price lists page by page. |
Filter by Item Group
New Unit Price
Fields
List grid
See Overview & List View for columns, filters, and widgets.
Filter
| **Control** | **Description** |
|-------------|-----------------|
| Item Group | Optional filter. Click Generate to load prices for items in the selected group only. |
New unit price form
| **Field** | **Description** |
|-----------|-----------------|
| Item * | Purchasable active item. |
| Unit | Unit of measure. Filtered to units valid for the selected item. |
| Purchase Price | Default purchase rate for this item and unit. |
How It Works
Price resolution on purchase bills
Basic Pricing is the final fallback in the purchase price chain:
- Previous supplier price (Purchase Settings)
- Pricing Rule — supplier-specific → supplier group → generic. A Price scheme sets the line Rate; discount schemes fill discount fields and the chain continues for the base rate.
- Basic Pricing — grid purchase price, supplier group column when applicable, item UOM cost, or item master costPrice
Within Basic Pricing, unit-specific prices override the item's default unit price. Supplier group prices on the grid override the generic price when the supplier's group is matched on the bill.
Auto-update from last purchase invoice
When Set default purchase price from last purchase invoice is enabled in Purchase Settings, approving a Purchase Invoice updates purchase prices on this grid from the invoiced rates (unless the invoice uses a foreign currency or is an opening-balance invoice).
Connected reports: Supplier Rate Tracking, Bill Wise Purchase, Purchase Item Report.
Actions
| **Action** | **Description** |
|------------|-----------------|
| Generate | Loads the price grid for the selected item group (or all items when no group is chosen). |
| New unit price | Opens the form to add a price row for an item and unit not yet in the grid. |
| Update Price | Saves all edited purchase prices in the current grid page. |
| Export | Exports the current grid to Excel. |
FAQ
When does Basic Pricing apply on a purchase bill?
After pricing rules and previous-supplier price (if enabled in Purchase Settings). Basic Pricing is the default fallback for item rate.
Does approving a purchase invoice update Basic Pricing?
Yes, when Set default purchase price from last purchase invoice is enabled in Purchase Settings.
Can the same item have different prices per unit?
Yes. Each item + unit combination has its own row. Use New unit price to add additional units.
What is the full purchase price resolution order?
Previous supplier price (if enabled) → active Pricing Rule → Basic Pricing grid (including supplier group column) → item UOM cost → item master cost price.
How does the supplier group column on Basic Pricing work?
When a supplier belongs to a group with a price on the grid, that group price overrides the generic item price for that supplier on new purchase lines.
Does unit-specific pricing override the item default unit?
Yes. Within Basic Pricing, a price entered for a specific unit takes priority over the item's default unit price when that unit is selected on a bill.
Can I bulk-update prices from the grid?
Yes. Filter by item group, edit purchase prices in the grid, and save. Changes apply to the next purchase entry that falls back to basic pricing.