A Production Order instructs the shop floor to produce a quantity of an item by a due date. It can be created manually, from a Production Plan, Sale Order, or Production Order Group. Once approved, it drives Issue For Production, Production Vouchers, and Receipt From Production through to stock completion.
The Production Orders list shows every order with item, quantity, center, batch, customer, and status. Use quick filter tabs to switch between Default, On Going, Approved, Finished, and other status views. Advanced Filters narrow by item, center, employee, batch, machine, and more.
List columns
| **Column** | **Shows** |
|------------|-----------|
| Id | Order reference number. |
| Number # | Bill number. |
| Order Date | Date the order was created. |
| Item | Item to be produced. |
| Item Group | Item group. |
| Item Type | Finished or semi-finished type. |
| Center | Production center. |
| Variant | Item variant. |
| Quantity | Order quantity. |
| Unit | Unit of measure. |
| Batch | Batch assigned. |
| Customer | Customer when linked to a Sale Order. |
| Status | Current order status. |
Quick filter tabs
Default, On Going, Closed, Approved, Cancelled, Draft, Finished, Paused, Stopped, Inventory Requested, Inventory Issued, Partially Finished.
Advanced Filters
Id, Bill No, Item, Item Type, Item Group, Multi Stage Production Item, Center, Employee, Customer, Batch, Branch, Machine, Status, Secondary Status, Notes, Order date, Due date, Created date.
List row actions
| **Action** | **Available when status is** |
|------------|------------------------------|
| Edit | Draft, Sent for Revisal |
| Delete | Draft, Sent for Revisal |
| View | All statuses |
Select the Item, Quantity, Unit, and BOM (single-stage or multi-stage).
Optionally set Batch, Machine, and Notes.
4. Save
save — keeps the order as Draft.
Save And Approve — approves in one step.
5. Execute production
Single-stage: Create Issue For Production Request → Issue For Production → Production Voucher → Receipt From Production.
Multi-stage: Open the multi-stage view and complete each stage — issue, voucher, and receipt per process.
Header Fields Reference
| **Field** | **Description** |
|-----------|-----------------|
| Order Date * | Date the order is raised. |
| Number | Order bill number when numbering is configured. |
| Due Date | Target completion date. |
| Production Center * | Center responsible for production. |
| Employee In charge | Responsible employee. |
| Branch | Branch when multi-branch is enabled. |
| Has Multiple Items | Enable to produce multiple items on one order. |
| Item * | Item to produce. |
| Variant | Item variant. |
| No Of Rolls | Roll count for roll-based production. |
| Length / Width | Dimensions for roll/sheet production. |
| Quantity | Order quantity. Can be set later via Set quantity when allowed. |
| Unit * | Unit of measure. |
| Style / Size Range / Item Fabrics | Apparel or fabric attributes when enabled. |
| BOM | Single-stage Bill of Materials. |
| Multi stage BOM | Multi-stage BOM for stage-wise production. |
| Has Multiple Batches | Enable batch-wise quantity split. |
| Batch | Production batch. |
| Machine | Machine assigned to the order. |
| Intermediate Item | Intermediate output item for multi-stage flows. |
| Notes | Remarks on the order. |
Multi items line table (when Has Multiple Items is on): Sl Num, Item, Variant, Quantity, Unit.
Sizes line table (apparel): Sl Num, Size, Quantity.
Single vs Multi-Stage
| **Aspect** | **Single-Stage** | **Multi-Stage** |
|------------|------------------|-----------------|
| BOM | Single BOM | Multi-Stage BOM |
| Process | One-step production | Multiple defined stages |
| Material issue | Direct from order | Stage-wise issue |
| Production Voucher | Direct from order | Per stage after completion |
| Receipt | After production | Final receipt after all stages |
See [Single-Stage Production Order](production/single-stage-production-order.md) and [Multi-Stage Production Order](production/multi-stage-production-order.md) for workflow detail.
Actions & Status
View toolbar actions
| **Action** | **Available when status is** |
|------------|------------------------------|
| Approve | Draft |
| Edit | Draft, Sent for Revisal |
| Delete | Draft, Sent for Revisal |
| Clone | All |
| Create Issue For Production Request | Approved, Inventory Issued, Partially Finished |
| Create Issue For Production | Approved, Inventory Issued, Partially Finished |
| Create Production Voucher | Approved, Inventory Issued, Partially Finished |
| Create Receipt From Production | Finished, Partially Finished |
| Cancel | Approved, Closed, Finished, Inventory Requested, Inventory Issued |
| Set quantity | Approved, Inventory Issued, Partially Finished |
| Quality Check | Approved, Closed, Finished, Partially Finished |
| Update Secondary Status | Approved, Closed, Finished, Partially Finished, Inventory Issued |
| Master Update | Approved, Closed, Finished, Partially Finished, Inventory Issued |
| Mark As Closed | Approved, Finished, Partially Finished |
| Undo Close | Closed (when manually closed) |
| Add/Update Note | All |
| Print | All |
From an approved order, Master Update lets authorized users change selected header fields without cancelling the order. Available fields match the Master Update dialog for Production Order (center, employee, dates, batch, machine, notes, and other whitelisted fields).
View Tabs & Widgets
Standard view shows ID, Number #, Order Date, Due Date, linked Production Plan, Sale Order, Customer, item details, produced and balance quantities, BOM, QC Status, center, branch, and machine.
Cost estimate widget — expand the order row on the list or open view to see estimated raw material, overhead, and total cost from the BOM.
Multi-stage view (multi-stage orders) shows widgets Order Qty, % Completed, Days Left, and sections STAGES, INVENTORY, OVER HEAD CHARGES. Per-stage actions: Start, Re issue, Complete, View, Inv. Summary, Roll Split Up, Set quantity, Change Employee, WIP Transfer, Add Notes.
Best Practices
Select the correct BOM before approving — changing BOM after issue is restricted.
Use Issue For Production Request first when store approval of material pick lists is required.
Run Order Summary before Mark As Closed to confirm issued, consumed, and produced quantities balance.
Can I create a Production Order without a quantity? Yes, when Allow Production with zero quantity is enabled in Production Settings. Use Set quantity on an approved order to enter quantity later.
What is the difference between Finished and Closed? Finished means production is complete. Closed means the order is finalized and stock has been received into net stock.
How do I see estimated cost before production? Expand the order on the list or open the BOM Cost Estimation tab on the linked BOM.
When is Quality Check required? When quality templates are configured on the BOM or stage, QC must pass before Issue For Production or Receipt From Production can be approved.
Can I use both BOM and multi-stage BOM? No — provide exactly one of standard BOM or multi-stage BOM on the order.
Why is cancel blocked? Cancel downstream receipts, vouchers, issues, or issue requests first — message depends on current order status.
What is size breakdown? When enabled, sum of size quantities must equal order quantity.
