# Leave Salary Report
Pay-run leave salary (encashment) for a month or custom period — days paid, amount paid, and current available leave balance as of report generation.
Overview
Go to Payroll → Reports → Leave Salary Report.
What it shows. One row per approved or closed pay run that has leave salary days. Columns include employee, department, pay-run month, leave salary days, leave salary amount, and the employee’s current available leave balance.
When to use it. After payroll, to list who was paid leave salary in a month, how many days and how much was paid, and what leave balance remains now. This is encashment on the pay run, not monthly leave credit. For days added to allowance, use Leave Credit Report.
Use Cases
- Payroll accountant — Who received leave salary this month, and what amount was paid?
- HR — After encashment, what is each employee’s available leave balance today?
- Finance — Export leave salary days and amounts for the period.
Filters
Header layout matches other payroll reports: period on the left; Generate / Excel / Print on the right.
| **Control** | **Description** |
|-------------|-----------------|
| Period type | Month or Custom. |
| Month | Single pay-run month (when Period type = Month). |
| Custom date range | Start and end dates (when Period type = Custom). Pay-run months are taken from the start and end months of the range. |
| Employee | Optional — limit to one employee. |
Only Approved and Closed pay runs with leave salary days greater than zero appear.
Columns
| **Column** | **Description** |
|------------|-----------------|
| Emp Code / Employee | Employee identity. Click for employee quick view. |
| Department | Employee department. |
| Pay Run Month | Pay-run month and year. |
| Pay Run | Bill number and id. Click to open the pay run. |
| Leave Salary Days | Days encashed on that pay run. |
| Leave Salary Amount | Amount paid on the Leave Salary payment line (company currency). |
| Available Leave Balance | Remaining leave days as of report generation (same value on every row for that employee). |
KPI strip — Pay runs, employees, total leave salary days, total leave salary amount.
Footer totals sum days and amount. Balance is not totaled (it is the current balance, not a period movement).
Actions
- Generate — run the report for the selected period and employee.
- Export — export to Excel.
- Print — print the report (title includes the period).
FAQ
Is this the same as Leave Credit Report?
No. Leave Credit Report lists days added to leave allowance. This report lists days paid out as leave salary on a pay run.
Why is Available Leave Balance the same on two months for one employee?
The balance is as of report generation, not a snapshot at the pay-run date. Historical balance at that pay run is not stored.
Why is an employee missing?
The pay run must be Approved or Closed and must have leave salary days greater than zero in the selected months.
How is the amount calculated?
It is the Leave Salary payment line on the pay run (daily rate × leave salary days). Daily rate uses payment categories marked Applies to Leave Salary and the leave-salary day basis in Payroll Settings.
Does this report include unpaid leave or LOP?
No. Those are attendance / pay-run LOP fields, not leave salary encashment.