# Pay Run Dashboard
The Pay Run Dashboard is the Payroll landing page. It shows approved pay-run totals for a selected period, a pending-documents queue, net payroll over time, and net by department.
Overview
Go to Payroll → Dashboard from the left menu. Opening Payroll lands on this page when your role has dashboard access.
> Screenshot pending — `payroll/images/pay-run-dashboard.webp`
Who sees what
| **Section** | **Typical access** |
|-------------|-------------------|
| Financial KPIs, Pending, charts | Users with Payroll Dashboard widget permission |
| Drill-down from finance cards | Users who can open Employee Wise Pay Run |
| Net by department title | Users who can open Department Wise Salary |
Period filter
Each charted section has its own period dropdown. There is no page-level date picker.
| **Section** | **Options** | **Default** |
|-------------|-------------|-------------|
| Financial KPIs | This month, Last month, Last 3 months, This / Last financial year, This / Last year | This month |
| Net payroll chart | Last months, This / Last month, This / Last financial year, This / Last year | Last months (12 months) |
| Net by department | Same as Financial KPIs | This month |
| Pending | None — open backlog, not limited by the finance period | — |
The date range next to the finance dropdown is the from/to used for those cards (for example 01 Aug 2026 – 31 Aug 2026).
Financial KPIs
Totals come from Approved and Closed pay runs whose pay period (From / To) overlaps the selected range — the same overlap rule as Employee Wise Pay Run. Draft and cancelled pay runs are excluded.
| **Widget** | **What it shows** | **Click action** |
|------------|-------------------|------------------|
| Gross | Sum of pay-run payment totals (earnings / salary payables) | Employee Wise Pay Run for the same dates |
| Deductions | Sum of pay-run deduction totals | Same report |
| Expenses | Sum of pay-run expense / reimbursement totals | Same report |
| Net payroll | Sum of pay-run net totals (payments − deductions + expenses) | Same report |
| Unpaid balance | Sum of pay-run balances still owed | Same report with Balance Only on |
| Employees paid | Distinct employees with an approved/closed pay run in the period | Same report |
Percentage on finance cards
Gross, Deductions, Expenses, Net payroll, and Unpaid balance show change vs the previous period of the same length:
(this period − previous period) / |previous period| × 100
Examples: This month vs last month; Last 3 months vs the 3 months before that; This financial year vs last financial year.
The percentage is hidden when the previous total is 0 (so Expenses with no prior amount shows no %). Employees paid does not show a percentage.
Pending
Open items that still need payroll action. This section is not filtered by the finance period. Click a card to open the matching list with status Approved (the Approved tab).
| **Widget** | **What it shows** | **Click action** |
|------------|-------------------|------------------|
| Pending Expense Claims | Approved claims not yet settled on a pay run | Expense Claim list, status Approved |
| Pending Advance Vouchers | Approved/closed cash advance vouchers with balance > 0 | Cash Advance Voucher list, status Approved |
| Pending Production Wages | Approved production wages not yet on a pay run | Production Wage list, status Approved |
| Pending Overtime | Approved overtime entries not yet on a pay run | Overtime Entry list, status Approved |
| Pending Advance Requests | Draft / unapproved cash advance requests | Cash Advance Request list, status Approved |
Cards with a count turn amber so they stand out from empty (navy) cards. You need list access for that transaction to open the drill-down.
Charts
Net payroll
Line chart of net pay-run totals over the chart period (by month, or by day for This / Last month). Use the dropdown to switch range.
Net by department
Bar chart of net payroll by employee department for the selected period. Departments with zero net are omitted. Click the Net by department title to open Department Wise Salary for the same dates.
Example
A payroll accountant opens Payroll at month end. Financial cards default to this month. They switch to Last month to confirm last cycle’s Gross and Net, then click Unpaid balance to open Employee Wise Pay Run with Balance Only and create payment vouchers.
They scan Pending for leftover overtime and expense claims (click a card to open that list, status Approved) before starting the new pay run, then use Net by department to see which teams drove net pay.
FAQ
Why did Gross not change when I picked This financial year?
The finance dropdown must update the date range next to it. Totals only include Approved and Closed pay runs whose From / To overlap that range — not process date alone. This month, this year, and this financial year can look the same if all of those pay runs fall in the current month.
Is Gross the same as net pay?
No. Gross is the sum of payment (earnings) lines. Deductions and expenses are separate cards. Net payroll is payments − deductions + expenses.
What does the percentage mean?
Change vs the previous period of the same length, not a share of Gross. Hidden when the previous amount is zero.
Why is Unpaid balance equal to Net payroll?
No Payment Out has been applied to those pay runs yet, so the full net is still outstanding.
Does Pending use the same dates as Gross?
No. Pending is the current open queue (claims, advances, OT, production wages), not limited to the finance period.
What happens when I click a pending card?
The matching document list opens with status Approved. Expense claims, production wages, and overtime match the card (those KPIs are approved docs). Advance vouchers on the card also include closed docs with remaining balance — the list is Approved only. Advance requests on the card are drafts; the click still opens the Approved list.
Why do I not see the dashboard?
Your role needs the Payroll Dashboard widget. Finance card clicks also need Employee Wise Pay Run report access.
How is this different from the Pay Run list?
The list is every pay-run document. The dashboard is totals, pending work, and trends. Click a finance card to open the report, not the list.