# Purchase Invoices Without Job Card
Purchase Invoices Without Job Card lists purchase invoices in a date range that are not linked to a Job Card and still have an amount not allocated to any job. Use it to find supplier costs that have not reached job actuals yet.
Overview
Go to Job → Purchase Invoices Without Job Card.
Report title in ERP: Purchase Invoices Without Job Card
What it shows. One row per purchase invoice that meets all of these conditions:
- The invoice date is in the selected range.
- The invoice is Approved, Closed, or Pre approved.
- The invoice is not created from or linked to a Job Card.
- The invoice's taxable amount is more than the amount already allocated to Job Card lines (by more than 0.01).
Invoices that are fully allocated through Job Card Allocation drop off the list. Partly allocated invoices stay, showing the remaining balance.
Allocation Balance = Taxable Amount − Allocated
Default range is the start of the current month to today. Maximum range is 12 months. Results show 500 rows per page, sorted by invoice date.
Use Cases
- Job costing close-out — Before closing jobs for the month, find supplier bills whose cost has not been allocated to any job.
- Accounts team — Chase purchase entries where the job reference was missed at posting time.
- Operations manager — Check each employee's pending allocations using the Employee filter.
- Profit review — Explain why actual cost on Job Card Wise Profit looks low for the period.
Filters
| **Filter** | **Description** |
|------------|-----------------|
| Date range | Purchase invoice date. Maximum 12 months. |
| Employee | Employee on the purchase invoice. Optional. If your user has employee data filters, only those employees' invoices are shown. |
Columns
| **Column** | **Description** |
|------------|-----------------|
| # | Row number across pages. |
| Date | Purchase invoice date. |
| Number | Purchase invoice number. Click to open a quick view of the invoice. |
| Supplier Ref No | Supplier's invoice reference number. |
| Supplier | Supplier name. |
| Employee | Employee on the invoice. |
| Taxable Amount | Invoice taxable amount (before tax). |
| Allocated | Amount already allocated to Job Card lines from this invoice. |
| Allocation Balance | Taxable Amount − Allocated. The amount still to allocate. |
The footer shows the invoice count and totals of Taxable Amount, Allocated, and Allocation Balance for all pages in the result, not just the current page.
Actions
- Generate — run the report for the selected filters.
- Export — download the current page to Excel.
- Print — print the report.
- Click the invoice number — open the purchase invoice quick view. From the invoice, use Add Job Card Allocation to allocate the balance.
FAQ
How do I remove an invoice from this list?
Open the purchase invoice and use Add Job Card Allocation to allocate its full taxable amount to Job Card lines. Once the balance is 0.01 or less, it no longer appears. See Job Card Allocation.
Why is an invoice created from a Job Card not listed?
Invoices linked to a Job Card are excluded, even if they are not fully allocated. Review those on that job's Job Card Summary — linked invoices with no allocation appear under Unallocated Transactions.
Why is the balance based on taxable amount?
Job actual cost uses amounts before tax, so the report compares allocations with the invoice's taxable amount.
Are draft or cancelled invoices included?
No. Only Approved, Closed, and Pre approved purchase invoices.
Why do footer totals not match the rows on screen?
The footer totals cover every page in the result. The table shows 500 rows per page.
Date range too long?
The report rejects ranges longer than 12 months.