# Weighment

<p class="doc-lead">A Weighment records a weighbridge reading for a vehicle — its tare (empty) weight and gross (loaded) weight — and works out the net weight of the load. It can compare the weighed net weight against the expected stock weight of the items and show the difference. A Weighment is a measurement record; it does not move stock or post to your accounts.</p>

<div class="doc-toc">
<p class="doc-toc-title">On this page</p>
<div class="doc-toc-section">
<span class="doc-toc-group-title">Getting started</span>
<div class="doc-toc-links">
<a href="#/inventory/weighment?id=overview">Overview &amp; List View</a>
<a href="#/inventory/weighment?id=quick-start">Quick Start</a>
</div>
</div>
<div class="doc-toc-section">
<span class="doc-toc-group-title">Form reference</span>
<div class="doc-toc-links">
<a href="#/inventory/weighment?id=header-fields">Header Fields</a>
<a href="#/inventory/weighment?id=item-lines">Item Lines</a>
<a href="#/inventory/weighment?id=weights">Weight Calculation</a>
</div>
</div>
<div class="doc-toc-section">
<span class="doc-toc-group-title">More</span>
<div class="doc-toc-links">
<a href="#/inventory/weighment?id=actions-status">Actions &amp; Status</a>
<a href="#/inventory/weighment?id=posting">Posting Behavior</a>
<a href="#/inventory/weighment?id=master-update">Master Update</a>
<a href="#/inventory/weighment?id=view-tabs">View Tabs &amp; Widgets</a>
<a href="#/inventory/weighment?id=best-practices">Best Practices</a>
<a href="#/inventory/weighment?id=faq">FAQ</a>
<a href="#/inventory/weighment?id=related">Related Topics</a>
</div>
</div>
</div>

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<h2 id="overview">Overview &amp; List View</h2>

The Weighments list shows every weighment with its id, vehicle, tare date and weight, gross date and weight, net weight, employee, and status. Use the quick filter tabs to switch between views, and Advanced Filters to narrow the list. From the list you can create a new weighment, open an existing one, edit a draft, or delete a draft.

<b>List columns</b>

| **Column** | **Shows** |
|------------|-----------|
| Id | Weighment reference number. |
| Vehicle | Vehicle that was weighed. |
| Tare Date | Date and time of the tare weighing. |
| Tare Weight | Empty-vehicle weight. |
| Gross Date | Date and time of the gross weighing. |
| Gross Weight | Loaded-vehicle weight. |
| Net Weight | Gross weight minus tare weight. |
| Employee | Employee who recorded the weighment. |
| Status | Current status of the weighment. |

<b>Quick filter tabs</b>

| **Tab** | **Shows** |
|---------|-----------|
| Default | All weighments except cancelled ones. |
| Approved | Weighments that have been approved. |
| Draft | Weighments saved but not yet approved. |
| Cancelled | Weighments that have been cancelled. |

<b>Advanced Filters</b>

Vehicle, Employee, Item, Status, Tare date, and Gross date.

<b>List row actions</b>

| **Action** | **Available when status is** |
|------------|------------------------------|
| Edit | Draft |
| Delete | Draft |
| View | All statuses |

<hr class="doc-section-divider">

<h2 id="quick-start">Quick Start — Create a Weighment</h2>

<h3>1. Navigate</h3>
Go to <b>Inventory → Weighments</b> from the left menu.

<h3>2. Create new weighment</h3>
Click <b>New</b> to open the weighment entry screen. A weighment can also be created from one or more <a href="#/inventory/inventory-transfer">Inventory Transfers</a>.

<h3>3. Record the tare weighing</h3>
<ul>
<li>Set the <b>Tare Weightment Date *</b>, choose the <b>Vehicle</b>, and enter the <b>Tare weight</b>.</li>
<li>Optionally set the <b>Employee</b>, link one or more <b>Inventory Transfers</b> (use the search/zoom button to pick them from the list), and choose a <b>Center</b>.</li>
<li>Add item lines for the goods on the vehicle.</li>
</ul>

<h3>4. Record the gross weighing</h3>
Enter the <b>Gross Weighment Date</b> and <b>Gross weight</b>. The <b>Net weight</b>, <b>Stock weight</b>, and <b>Diff weight</b> are worked out automatically.

<h3>5. Save</h3>
<ul>
<li><b>Save</b> — keeps the weighment as a <b>Draft</b>.</li>
<li><b>Save And Approve</b> — approves the weighment in one step.</li>
<li><b>Reset</b> / <b>Cancel</b> — clears or closes the form without saving.</li>
</ul>

<hr class="doc-section-divider">

<h2 id="header-fields">Header Fields Reference</h2>

| **Field** | **Description** |
|-----------|-----------------|
| Tare Weightment Date * | Date and time of the empty-vehicle weighing. |
| Vehicle | Vehicle being weighed. |
| Tare weight | Empty-vehicle weight. |
| Employee | Employee recording the weighment. |
| Inventory Transfers | One or more approved or closed inventory transfers the weighment is linked to. Use the search (zoom) button to pick transfers from the list; the item lines from every selected transfer are pulled in and merged. |
| Center | Center used to look up the items being weighed. |
| Notes | Remarks about the weighment. |
| Gross Weighment Date | Date and time of the loaded-vehicle weighing. |
| Gross weight | Loaded-vehicle weight. |
| Net weight | Gross weight minus tare weight. Calculated. |
| Stock weight | Expected weight of the listed items. Calculated. |
| Diff weight | Stock weight minus net weight. Calculated. |

<hr class="doc-section-divider">

<h2 id="item-lines">Item Lines — ITEMS</h2>

| **Column** | **Description** |
|------------|-----------------|
| Sl Num | Line serial number. Auto-numbered. |
| Item | Item on the vehicle. |
| Variant | Item variant, where the item has variants. |
| Description | Optional line description. |
| Quantity | Quantity of the item. |
| Unit | Unit of measure. Defaults from the item. |
| Weight | Unit weight of the item. Defaults from the item. |
| Total | Quantity × weight for the line. Calculated. |

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<h2 id="weights">Weight Calculation</h2>

<ul>
<li><b>Net weight</b> = <b>Gross weight</b> − <b>Tare weight</b> — the actual weighed load.</li>
<li><b>Stock weight</b> = sum of each item line's <b>Total</b> (quantity × unit weight) — the expected load based on the listed items.</li>
<li><b>Diff weight</b> = <b>Stock weight</b> − <b>Net weight</b> — the variance between expected and weighed load.</li>
</ul>

Use the difference to spot under- or over-loading and short-shipment against the listed items.

<hr class="doc-section-divider">

<h2 id="actions-status">Actions &amp; Status</h2>

<h3>View toolbar actions</h3>

| **Action** | **Description** | **Available when status is** |
|------------|-----------------|------------------------------|
| Approve | Finalizes the weighment. | Draft |
| Edit | Opens the weighment for editing. | Draft |
| Delete | Permanently removes the weighment. | Draft |
| Clone | Creates a copy of the weighment. | All (if permitted) |

<h3>More menu (⋮) actions</h3>

| **Action** | **Description** | **Available when status is** |
|------------|-----------------|------------------------------|
| Cancel | Cancels the weighment. | Approved, Closed |
| Add/Update Note | Adds or edits a note on the weighment. | All |
| Master Update | Updates selected header fields without reopening the full form. See <a href="#/inventory/weighment?id=master-update">Master Update</a>. | Approved, Closed |
| Print | Prints the weighment. | All |

<h3>Statuses</h3>

| **Status** | **Description** |
|------------|-----------------|
| Draft | Saved but not yet approved. Can be edited or deleted. |
| Approved | Finalized weighment record. |
| Closed | Weighment is closed. |
| Cancelled | Weighment has been cancelled. |

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<h2 id="posting">Posting Behavior</h2>

A Weighment is a measurement record. It does <b>not</b> post to inventory or to your accounts — no stock is moved and no journal is created when it is approved. It captures weighbridge readings and the variance against expected stock weight, and can be linked to one or more inventory transfers for reference.

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<h2 id="master-update">Master Update</h2>

<b>Master Update</b> lets you change selected header fields on an approved weighment without editing the full document or item lines. Open the three-dot menu on the weighment and select <b>Master Update</b>.

| **Field** | **Can be updated?** | **Notes** |
|-----------|---------------------|-----------|
| Date * | Yes | Cannot be set before the accounts closing date. |
| Weights, vehicle, item lines | No | Edit the draft, or cancel and create a new weighment. |

Click <b>Confirm</b> to save changes or <b>Cancel</b> to close without saving.

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<h2 id="view-tabs">View Tabs &amp; Side Panels</h2>

When you open a weighment in full view, the right side shows tabbed panels. Click the expand icon on a tab to open the same data in a larger modal.

<h3>Top panel</h3>

| **Tab** | **What it shows** |
|---------|-------------------|
| Summary | Documents linked to this weighment, such as the inventory transfers it references. |

<h3>Bottom panel</h3>

| **Tab** | **What it shows** |
|---------|-------------------|
| History | Activity log — who created, approved, edited, or cancelled the weighment and when. |
| Attachments | Files uploaded to this weighment. |

<hr class="doc-section-divider">

<h2 id="best-practices">Best Practices</h2>

<ul>
<li>Record the tare weighing before loading and the gross weighing after, so the net weight is accurate.</li>
<li>Set the correct <b>Weight</b> on items so the stock weight and difference are meaningful.</li>
<li>Review the <b>Diff weight</b> to catch under- or over-loading before the vehicle leaves.</li>
<li>Link the related <a href="#/inventory/inventory-transfer">Inventory Transfer(s)</a> so the weighment is tied to the stock movements it supports. In the weighment view, each linked transfer id is shown as a clickable link that opens that transfer.</li>
</ul>

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<h2 id="faq">FAQ</h2>

<b>Does a weighment change my stock?</b><br>
No. A Weighment only records weighbridge readings. Stock is moved by the related transfer or dispatch document.

<b>How is net weight calculated?</b><br>
Net weight is the gross (loaded) weight minus the tare (empty) weight.

<b>What does the difference weight tell me?</b><br>
It compares the expected stock weight of the listed items against the actual weighed net weight, so you can spot variances.

<b>Can I weigh against an inventory transfer?</b><br>
Yes. Link one or more approved or closed inventory transfers to pull in and merge their items and tie the weighment to those movements. Use the search (zoom) button on the <b>Inventory Transfers</b> field to select them from the list.

<b>Does weighment post to accounts?</b><br>
No. It is a weight capture only. Related GRN, DN, or transfer documents handle stock and accounting.

<b>When should I use weighment?</b><br>
At a weighbridge when verifying bulk goods on receipt, dispatch, or inter-center transfer — compare net weight to expected item weight.

<b>Can I approve a weighment with a large difference?</b><br>
Review the <b>difference weight</b> against expected stock weight before approving the related inventory document; investigate variances before posting stock.

<h2 id="related">Related Topics</h2>

<b>Related documentation</b>
<ul>
<li><a href="#/inventory/inventory-transfer">Inventory Transfer</a> — move stock between centers; can generate a weighment.</li>
<li><a href="#/inventory/goods-delivery-note">Delivery Note</a> — record goods leaving stock.</li>
<li><a href="#/inventory/goods-receipt-note">Goods Receipt Note</a> — record goods received into stock.</li>
<li><a href="#/inventory/inventory-item">Item</a> — set the unit weight used in weight calculations.</li>
</ul>