# Open Receipt Notes

<p class="doc-lead">Lists goods receipt notes that are still open (not yet billed or closed) for a period, with the quantity and cost outstanding. Use it to follow up receipts awaiting invoicing or closure.</p>

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<p class="doc-toc-title">On this page</p>
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<a href="#/inventory/reports/open-receipt-note?id=overview">Overview</a>
<a href="#/inventory/reports/open-receipt-note?id=use-cases">Use Cases</a>
<a href="#/inventory/reports/open-receipt-note?id=filters">Filters</a>
<a href="#/inventory/reports/open-receipt-note?id=columns">Columns</a>
<a href="#/inventory/reports/open-receipt-note?id=actions">Actions</a>
<a href="#/inventory/reports/open-receipt-note?id=faq">FAQ</a>
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<h2 id="overview">Overview</h2>

Go to <b>Inventory → Inventory Reports → Open Receipt Notes</b>.

<p><b>What it shows.</b> One row per open receipt note for the selected period, showing the date, bill number, center, employee, customer, supplier, the outstanding quantity, and its cost. A total row sums the quantity and cost. Click a bill number to open the receipt note.</p>

<p><b>When to use it.</b> Use it to track goods received but not yet billed or closed — for supplier invoice matching and to keep open receipts visible.</p>

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<h2 id="use-cases">Use Cases</h2>

<ul>
<li><b>Accounts payable team</b> — Which receipt notes still await a supplier invoice? Generate for the period and match against bills.</li>
<li><b>Purchase coordinator</b> — Which supplier receipts are still open? Filter by <b>Supplier</b> or <b>Supplier Group</b>.</li>
<li><b>Store in-charge</b> — What has been received at my center but not closed? Filter by <b>Center</b>.</li>
<li><b>Manager</b> — What is the value of goods on open receipt notes? Read the <b>Cost</b> total.</li>
</ul>

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<h2 id="filters">Filters</h2>

<b>Date</b> (date range), <b>Employee</b>. <b>Advanced Filter</b>: Center, Customer, Customer Group, Supplier, Supplier Group.

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<h2 id="columns">Columns</h2>

| **Column** | **Description** |
|------------|-----------------|
| Date | Receipt note date. |
| Bill Number | Receipt note number. Click to open the document. |
| Center | Center the receipt note belongs to. |
| Employee | Employee associated with the receipt note. |
| Customer | Customer, where applicable. |
| Supplier | Supplier the goods were received from. |
| Quantity | Outstanding quantity on the open receipt note. |
| Cost | Cost value of the open quantity. |

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<h2 id="actions">Actions</h2>

<ul>
<li><b>Generate</b> — run the report for the selected filters</li>
<li><b>Export</b> — export to Excel</li>
<li><b>Print</b> — print the report</li>
<li><b>Advanced Filter</b> — open additional filter fields</li>
<li><b>clear</b> — reset active advanced filters</li>
</ul>

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<h2 id="faq">FAQ</h2>

<p><b>What makes a receipt note "open"?</b><br>It records goods received but has not yet been fully billed or closed, so a quantity remains outstanding.</p>

<p><b>How do I open the receipt note?</b><br>Click the <b>Bill Number</b> on any row to open the document.</p>

<p><b>Can I see open receipts for one supplier?</b><br>Yes. Use the <b>Advanced Filter</b> to set <b>Supplier</b> or <b>Supplier Group</b>, then generate.</p>

<p><b>What does the Cost column represent?</b><br>The cost value of the outstanding quantity on the receipt note. The total is shown in the footer row.</p>

<p><b>Which receipt note statuses appear?</b><br>Approved receipt notes with quantities not yet fully invoiced or closed.</p>

<p><b>Why is my report empty?</b><br>All received goods in the period are fully invoiced, or filters exclude all suppliers and centers.</p>

<p><b>Why does the date range fail validation?</b><br>This report allows about 12 months maximum. Shorten the date range if validation fails.</p>