# Open Delivery Notes

<p class="doc-lead">Lists delivery notes that are still open (not yet billed or closed) for a period, with the quantity and cost outstanding. Use it to follow up deliveries awaiting invoicing or closure.</p>

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<p class="doc-toc-title">On this page</p>
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<a href="#/inventory/reports/open-delivery-note?id=overview">Overview</a>
<a href="#/inventory/reports/open-delivery-note?id=use-cases">Use Cases</a>
<a href="#/inventory/reports/open-delivery-note?id=filters">Filters</a>
<a href="#/inventory/reports/open-delivery-note?id=columns">Columns</a>
<a href="#/inventory/reports/open-delivery-note?id=actions">Actions</a>
<a href="#/inventory/reports/open-delivery-note?id=faq">FAQ</a>
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<h2 id="overview">Overview</h2>

Go to <b>Inventory → Inventory Reports → Open Delivery Notes</b>.

<p><b>What it shows.</b> One row per open delivery note for the selected period, showing the date, bill number, center, employee, customer, supplier, the outstanding quantity, and its cost. A total row sums the quantity and cost. Click a bill number to open the delivery note.</p>

<p><b>When to use it.</b> Use it to track deliveries that have gone out but are not yet billed or closed — for invoicing follow-up and to keep open commitments visible.</p>

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<h2 id="use-cases">Use Cases</h2>

<ul>
<li><b>Billing team</b> — Which delivery notes still need to be invoiced? Generate for the period and work through the list.</li>
<li><b>Sales coordinator</b> — Which customer deliveries are still open? Filter by <b>Customer</b> or <b>Customer Group</b>.</li>
<li><b>Store / dispatch in-charge</b> — What has gone out from my center but not been closed? Filter by <b>Center</b>.</li>
<li><b>Manager</b> — What is the value of stock sitting on open delivery notes? Read the <b>Cost</b> total.</li>
</ul>

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<h2 id="filters">Filters</h2>

<b>Date</b> (date range), <b>Employee</b>. <b>Advanced Filter</b>: Center, Customer, Customer Group, Supplier, Supplier Group.

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<h2 id="columns">Columns</h2>

| **Column** | **Description** |
|------------|-----------------|
| Date | Delivery note date. |
| Bill Number | Delivery note number. Click to open the document. |
| Center | Center the delivery note belongs to. |
| Employee | Employee associated with the delivery note. |
| Customer | Customer the goods were delivered to. |
| Supplier | Supplier, where applicable. |
| Quantity | Outstanding quantity on the open delivery note. |
| Cost | Cost value of the open quantity. |

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<h2 id="actions">Actions</h2>

<ul>
<li><b>Generate</b> — run the report for the selected filters</li>
<li><b>Export</b> — export to Excel</li>
<li><b>Print</b> — print the report</li>
<li><b>Advanced Filter</b> — open additional filter fields</li>
<li><b>clear</b> — reset active advanced filters</li>
</ul>

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<h2 id="faq">FAQ</h2>

<p><b>What makes a delivery note "open"?</b><br>It has been issued but not yet fully billed or closed, so a quantity remains outstanding.</p>

<p><b>How do I open the delivery note?</b><br>Click the <b>Bill Number</b> on any row to open the document.</p>

<p><b>Can I see open deliveries for one customer?</b><br>Yes. Use the <b>Advanced Filter</b> to set <b>Customer</b> or <b>Customer Group</b>, then generate.</p>

<p><b>What does the Cost column represent?</b><br>The cost value of the outstanding quantity on the delivery note. The total is shown in the footer row.</p>

<p><b>Which delivery note statuses appear?</b><br>Approved and partially delivered delivery notes with quantities not yet fully invoiced.</p>

<p><b>Why is my report empty?</b><br>All deliveries in the period are fully invoiced, or filters exclude all customers.</p>

<p><b>How is this different from Open Receipt Note?</b><br>Open Receipt Note lists uninvoiced goods received. This report lists goods delivered but not yet billed to the customer.</p>