# Opening Inventory
Opening Inventory records the stock a company already holds when it starts using Freespace, setting the opening quantity and value of an item at a center. It can be entered here or while creating an item.
Overview & List View
Go to Inventory → Settings → Opening Inventory from the left menu.
Opening Inventory is a transaction. Each entry adds the recorded quantity into stock at the chosen center, valued at the entered cost, once approved.
List columns
| **Column** | **Description** |
|------------|-----------------|
| Id | Transaction ID. |
| Item | Item being opened. |
| Item Code | Item reference code. |
| Unit | Unit of measure. |
| Quantity | Opening quantity. |
| Value Per Unit | Cost per unit at opening. |
| Center | Stock center where quantity is added. |
| Date | Effective date of the opening entry. |
| Status | Draft, Approved, Cancelled, or default list state. |
Quick filter tabs
| **Tab** | **Shows** |
|---------|-----------|
| Default | All non-cancelled entries (default). |
| Approved | Approved entries. |
| Draft | Draft entries. |
| Cancelled | Cancelled entries. |
Advanced filters
| **Filter** | **Description** |
|------------|-----------------|
| Item | Filter by item. |
| Center | Filter by center. |
| Item Group | Filter by item group (sub-query). |
| Brand | Filter by brand (sub-query). |
| Status | Document status. |
List header actions
| **Action** | **Description** |
|------------|-----------------|
| New | Create a single opening inventory entry. |
| Multi Opening Inventory | Create multiple opening entries on one screen. |
List row actions
| **Action** | **Available when status is** |
|------------|------------------------------|
| View | All |
| Edit | Draft |
| Delete | Draft |
Quick Start
1. Navigate
Go to Inventory → Settings → Opening Inventory and click New.
2. Fill the form
Set the Date, select the Item, Center, and Unit, then enter the Quantity and Value Per Unit. Fill any item-specific fields that appear (Variant, Serial Numbers, Batch, Inv Bin).
3. Save
Click Save to keep it as a draft, or Save And Approve to post the opening stock immediately.
Fields
| **Field** | **Description** |
|-----------|-----------------|
| Date * | The as-on date of the opening stock. |
| Item * | The item being opened. Items can be added or edited inline; an enquiry button shows current stock. |
| Variant | Shown when the selected item uses variants. Pick the relevant item variant. |
| Center * | The location/center where the stock is held. |
| Unit * | Unit for the quantity. Defaults to the item's unit and is limited to units valid for the item. |
| Quantity * | Opening quantity held. |
| Value Per Unit * | Cost / value per unit used to value the opening stock. |
| SerialNumbers | Shown when the item is serial-tracked. Capture the opening serial numbers. |
| Batch | Shown when the item is batch-tracked. Select or add the batch. |
| Inv Bin | Optional bin location for the opening stock when warehouse bins are used. |
| Notes | Optional free-text note on the entry. |
Multi Entry
The list header also has a Multi Opening Inventory button. Use it to enter opening stock for several items in one screen instead of creating one entry at a time.
Opening stock can also be set directly on the item when creating it. If it was not set then, add it here later.
Actions & Status
List header: New, Multi Opening Inventory
| **Action** | **Description** | **Available when** |
|------------|-----------------|-------------------|
| View | Opens the entry in read-only view | All |
| Edit | Opens the edit form | Draft |
| Delete | Removes the entry | Draft |
Statuses: Draft, Approved, Cancelled, Closed
Form buttons: Save, Save And Approve, Reset, Cancel
FAQ
When does opening stock actually affect inventory?
When the entry is approved (via Save And Approve, or by approving a draft). Drafts do not affect stock.
Can I edit an approved opening inventory?
Edit and delete are available only while the entry is a draft. Approved entries are locked to protect stock balances.
How do I enter opening stock for many items quickly?
Use the Multi Opening Inventory button on the list to capture several items in one screen.
What if my item uses batches or serial numbers?
The Batch or SerialNumbers fields appear automatically for tracked items so you can record opening batches/serials.
Why is the Unit list limited?
The unit defaults to the item's unit and only allows units valid for that item.
Why does approve fail on serial numbers?
The number of serial numbers entered must exactly match the opening quantity on each line.
Which opening entries appear in reports?
Only approved and closed opening inventory entries are included in opening inventory and stock reports.
What is the difference between opening inventory here and on the item master?
Both create opening stock. Use this screen for bulk or document-based entry; item master opening is convenient when setting up a single item at go-live.