An Inventory Revaluation adjusts the cost value of stock without changing its quantity. Use it to correct valuation, reflect a revised purchase cost, or align inventory value with accurate financial reporting. When approved, it updates the stock value at a center and posts the difference to your inventory and an offset account.
The Inventory Revaluation list shows every entry with its id, date, type, on account, notes, and status. Use the quick filter tabs to switch views and Advanced Filters to narrow the list. From the list you can create a new revaluation, open an existing one, edit a draft, or delete a draft.
List columns
| **Column** | **Shows** |
|------------|-----------|
| Id | Revaluation reference number. |
| Date | Revaluation date and time. |
| Type | Add Value or Subtract Value. |
| On Account | Account the value adjustment is posted against. |
| Notes | Remarks entered on the revaluation. |
| Status | Current status of the revaluation. |
Quick filter tabs
| **Tab** | **Shows** |
|---------|-----------|
| Default | All revaluations except cancelled ones. |
| Approved | Revaluations that have been approved. |
| Draft | Revaluations saved but not yet approved. |
| Cancelled | Revaluations that have been cancelled. |
Advanced Filters
Id, Account, Date, Status, and Created date.
List row actions
| **Action** | **Available when status is** |
|------------|------------------------------|
| Edit | Draft |
| Delete | Draft |
| View | All statuses |
Quick Start — Create an Inventory Revaluation
1. Navigate
Go to Inventory → Inventory Revaluation from the left menu.
2. Create new revaluation
Click New to open the revaluation entry screen.
3. Fill in details
Set the Date and choose the Type * — Add Value or Subtract Value.
Select the On Account * where the value difference is posted.
Add item lines with the Item and the Center holding the stock.
Enter More Value (for Add Value) or Less Value (for Subtract Value).
4. Save
Save — keeps the revaluation as a Draft.
Save And Approve — approves the revaluation in one step and posts the value change.
Reset / Cancel — clears or closes the form without saving.
Header Fields Reference
| **Field** | **Description** |
|-----------|-----------------|
| Date * | Date and time of the revaluation. |
| Type * | Add Value (increase cost value) or Subtract Value (decrease cost value). |
| On Account * | Account the value adjustment is posted against. Any active account except the inventory account itself. |
| Notes | Remarks about the revaluation. |
Item Lines — ITEMS
| **Column** | **Description** |
|------------|-----------------|
| Sl Num | Line serial number. Auto-numbered. |
| Item * | Item being revalued. |
| Variant | Item variant, where the item has variants. |
| Center * | Center holding the stock to revalue. The change applies only to stock at this center. |
| More Value | Value to add. Enabled for Add Value. |
| Less Value | Value to remove. Enabled for Subtract Value. |
| Batch | Batch being revalued. Shown for batch-tracked items. |
| Serial Numbers | Serial numbers being revalued. Shown for serial-tracked items. |
| Inv Bin | Bin within the center. Shown when bin tracking is enabled. |
| WIP | Whether the revaluation applies to Work In Progress stock. Shown for manufacturing companies. |
Add & Subtract Value
| **Type** | **Use when** | **Value field** |
|----------|--------------|-----------------|
| Add Value | The recorded cost of the stock is too low. | Enter the amount in More Value. |
| Subtract Value | The recorded cost of the stock is too high. | Enter the amount in Less Value. |
A revaluation changes value only — the quantity on hand never changes. The WIP option lets you target stock that is currently in production rather than finished, available stock.
Actions & Status
View toolbar actions
| **Action** | **Description** | **Available when status is** |
|------------|-----------------|------------------------------|
| Approve | Approves the revaluation and posts the value change. | Draft |
| Edit | Opens the revaluation for editing. | Draft |
| Delete | Permanently removes the revaluation. | Draft |
| Clone | Creates a copy of the revaluation. | All (if permitted) |
More menu (⋮) actions
| **Action** | **Description** | **Available when status is** |
|------------|-----------------|------------------------------|
| Cancel | Cancels the revaluation and reverses its value and account postings. | Approved |
| Add/Update Note | Adds or edits a note on the revaluation. | All |
| Master Update | Updates selected header fields without reopening the full form. See Master Update. | Approved, Closed |
| Print | Prints the revaluation. | All |
Statuses
| **Status** | **Description** |
|------------|-----------------|
| Draft | Saved but not yet approved. Can be edited or deleted. No value has posted. |
| Approved | Finalized. The value change and accounting entry have been posted. |
| Cancelled | Revaluation has been cancelled and its postings reversed. |
Stock & Account Posting
When you approve a revaluation:
Add Value — the stock's cost value at the center is increased. The accounting entry debits the inventory account and credits the chosen On Account.
Subtract Value — the stock's cost value at the center is decreased. The accounting entry credits the inventory account and debits the chosen On Account.
Quantity on hand is never changed by a revaluation. Cancelling an approved revaluation reverses both the value change and the accounting entry.
Master Update
Master Update lets you change selected header fields on an approved revaluation without editing the full document or item lines. Open the three-dot menu on the revaluation and select Master Update.
| **Field** | **Can be updated?** | **Notes** |
|-----------|---------------------|-----------|
| Date * | Yes | Cannot be set before the accounts closing date. The stock and journal dates are updated to match. |
| Employee In charge | Yes | |
| Type, On Account, item lines, values | No | Cancel the revaluation and create a new one to change these. |
Click Confirm to save changes or Cancel to close without saving.
View Tabs & Side Panels
When you open a revaluation in full view, the right side shows tabbed panels.
| **Tab** | **What it shows** |
|---------|-------------------|
| History | Activity log — who created, approved, edited, or cancelled the revaluation and when. |
| Attachments | Files uploaded to this revaluation. |
Best Practices
Use revaluation to fix value only — use an Inventory Adjustment when the quantity is wrong.
Choose the On Account that reflects why value changed (for example a write-down or cost correction account) for clean reporting.
Select the correct Center on each line — the value change applies only to that center's stock.
Set WIP when revaluing stock that is still in production rather than finished inventory.
Review the resulting accounting entry to confirm the value moved in the expected direction.
FAQ
Does a revaluation change the quantity on hand?
No. Only the cost value of the stock changes; quantity stays the same.
When should I use Add Value versus Subtract Value?
Use Add Value when the recorded cost is too low and Subtract Value when it is too high.
Why can't I select the inventory account as the On Account?
The inventory account is one side of the entry automatically. The On Account is the offset where the value difference is recorded, so it must be a different account.
Does saving a draft revaluation post anything?
No. The value change and accounting entry post only when the revaluation is approved.
Can I edit an approved revaluation?
No. Use Master Update for the allowed header fields, or Cancel and create a new revaluation.
Why is value required on every line?
Each line must have a non-zero revaluation amount. Zero-value lines are rejected on approve.
Do serial-tracked items need serial numbers on revaluation?
Yes. Select the serial numbers being revalued so the system updates the correct units.
What is the difference between revaluation and adjustment? Inventory Adjustment changes quantity. Revaluation changes cost value only — quantity stays the same.
