# Inventory Adjustment Reason

<p class="doc-lead">Inventory Adjustment Reasons are the selectable reasons — such as Damage, Theft, or Recount — that explain why stock was adjusted, so every adjustment is traceable to a cause.</p>

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<p class="doc-toc-title">On this page</p>
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<a href="#/inventory/inventory-adjustment-reason?id=overview">Overview</a>
<a href="#/inventory/inventory-adjustment-reason?id=quick-start">Quick Start</a>
<a href="#/inventory/inventory-adjustment-reason?id=fields">Fields</a>
<a href="#/inventory/inventory-adjustment-reason?id=how-it-works">How It Works</a>
<a href="#/inventory/inventory-adjustment-reason?id=actions">Actions</a>
<a href="#/inventory/inventory-adjustment-reason?id=faq">FAQ</a>
<a href="#/inventory/inventory-adjustment-reason?id=related">Related</a>
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<h2 id="overview">Overview &amp; List View</h2>

Go to <b>Inventory → Settings → Inventory Adjustment Reasons</b> from the left menu.

Inventory Adjustment Reasons are master data.

<b>List columns</b>

| **Column** | **Description** |
|------------|-----------------|
| Id | Record ID. |
| Title | Reason label selected on adjustment documents. |
| Description | Optional longer explanation. |
| Status | Active or Suspended. |

<b>Quick filter tabs</b>

| **Tab** | **Shows** |
|---------|-----------|
| Active | Active reasons (default). |
| Suspended | Suspended reasons. |

<b>Advanced filters</b>

| **Filter** | **Description** |
|------------|-----------------|
| Title | Filter by reason title. |
| Status | Active or Suspended. |
| Created Date | Date the reason was created. |

<b>List row actions</b>

| **Action** | **Description** |
|------------|-----------------|
| View | Opens read-only details. |
| Edit | Opens the edit form. |
| Delete | Removes the reason when not referenced. |
| Suspend / Activate | Disables or re-enables the reason. |

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<h2 id="quick-start">Quick Start</h2>

<h3>1. Navigate</h3>
Go to <b>Inventory → Settings → Inventory Adjustment Reasons</b> and click <b>New</b>.

<h3>2. Fill the form</h3>
Enter a <b>Title</b>. Optionally add a <b>Description</b>.

<h3>3. Save</h3>
Click <b>Save</b>. The reason becomes available on Inventory Adjustment.

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<h2 id="fields">Fields</h2>

| **Field** | **Description** |
|-----------|-----------------|
| Title * | Unique reason name shown when selecting a reason and on filters. |
| Description | Optional free-text note explaining when to use the reason. |

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<h2 id="how-it-works">How It Works</h2>

<ul>
<li><b>Selected on adjustments</b> — When you record an <a href="#/inventory/inventory-adjustment">Inventory Adjustment</a>, you can choose a reason to explain the change. A new reason can also be added on the fly from the adjustment screen.</li>
<li><b>Traceability and filtering</b> — The reason is shown on the adjustment list and can be used as a filter, making it easy to review adjustments by cause (for example, all stock written off as Damage).</li>
</ul>

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<h2 id="actions">Actions</h2>

<b>List header:</b> <b>New</b>

| **Action** | **Description** |
|------------|-----------------|
| View | Opens the reason in read-only view |
| Edit | Opens the edit form |
| Delete | Removes the reason when it is not in use |
| Clone | Starts a new reason pre-filled from the selected one (from the view screen) |
| Suspend / Activate | Disables or re-enables the reason |

<b>Form buttons:</b> <b>Save</b> / <b>Update</b>, <b>Reset</b>, <b>Cancel</b>

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<h2 id="faq">FAQ</h2>

<b>Is a reason mandatory on an adjustment?</b><br>
The reason is selectable on the <a href="#/inventory/inventory-adjustment">Inventory Adjustment</a> screen. Using it consistently makes adjustments far easier to audit later.

<b>Can I add a reason while creating an adjustment?</b><br>
Yes. The adjustment screen has an add option so you can create a new reason without leaving the form.

<b>Why can't I delete a reason?</b><br>
Reasons already used on adjustments cannot be deleted. Suspend them instead to stop further use.

<b>Do reasons appear on adjustment reports?</b><br>
Yes. Filter <a href="#/inventory/reports/item-wise-inventory-adjustment">Item Wise Inventory Adjustment</a> and related reports by reason for audit trails.

<b>Should I suspend or delete unused reasons?</b><br>
Suspend reasons that are no longer valid so past adjustments keep their historical reason text.

<h2 id="related">Related Topics</h2>

<ul>
<li><a href="#/inventory/inventory-adjustment">Inventory Adjustment</a></li>
<li><a href="#/inventory/reports/item-wise-inventory-adjustment">Item wise Inventory Adjustment</a></li>
<li><a href="#/inventory/inventory-settings">Inventory Settings</a></li>
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