# Time Slot

<p class="doc-lead">A Time Slot defines fixed weekly work hours for salaried employees — including work start/end, lunch, and coffee break times for each day of the week. Time slots are assigned on the employee record.</p>

<div class="doc-toc">
<p class="doc-toc-title">On this page</p>
<div class="doc-toc-section">
<span class="doc-toc-group-title">Getting started</span>
<div class="doc-toc-links">
<a href="#/hr/time-slot?id=overview">Overview &amp; List View</a>
<a href="#/hr/time-slot?id=quick-start">Quick Start</a>
</div>
</div>
<div class="doc-toc-section">
<span class="doc-toc-group-title">Form reference</span>
<div class="doc-toc-links">
<a href="#/hr/time-slot?id=header-fields">Header Fields</a>
<a href="#/hr/time-slot?id=slot-lines">Slot Lines</a>
<a href="#/hr/time-slot?id=actions">Actions</a>
</div>
</div>
<div class="doc-toc-section">
<span class="doc-toc-group-title">More</span>
<div class="doc-toc-links">
<a href="#/hr/time-slot?id=faq">FAQ</a>
<a href="#/hr/time-slot?id=related">Related</a>
</div>
</div>
</div>

<hr class="doc-section-divider">

<h2 id="overview">Overview &amp; List View</h2>

<img src="hr/images/time-slot.webp" alt="Time Slot list" loading="lazy">

<b>List columns</b>

| **Column** | **Description** |
|------------|-----------------|
| Id | Record ID. |
| Name | Time slot name. |
| Effective from | Date from which this slot applies. |
| Description | Brief description. |

<b>List row actions</b>

| **Action** | **Available when** |
|------------|-------------------|
| Edit | All |
| Delete | All |
| View | All |

<hr class="doc-section-divider">

<h2 id="quick-start">Quick Start</h2>

<h3>1. Navigate</h3>
Go to <b>HRMS → Masters → Time Slot</b>.

<h3>2. Create new time slot</h3>
Click <b>New</b>.

<img src="hr/images/new-time-slot.webp" alt="New Time Slot" loading="lazy">

<h3>3. Fill in details</h3>
<ul>
<li>Enter <b>Name</b>, <b>Effective date</b>, and <b>Description</b>.</li>
<li>Set work, lunch, and coffee times for each day (Monday through Sunday).</li>
</ul>

<h3>4. Save and assign</h3>
Click <b>Save</b>, then assign the time slot on the employee record under <b>Time slot</b> in Basic Details.

<hr class="doc-section-divider">

<h2 id="header-fields">Header Fields Reference</h2>

| **Field** | **Description** |
|-----------|-----------------|
| Name * | Time slot name (e.g. Standard Office Hours). |
| Effective date | Date from which this slot is effective. |
| Description | Purpose or usage notes. |

<hr class="doc-section-divider">

<h2 id="slot-lines">Slot Lines</h2>

One row per day of the week (Monday through Sunday):

| **Column** | **Description** |
|------------|-----------------|
| Day | Day of the week. |
| Work start time | When work begins. |
| Work end time | When work ends. |
| Lunch start | Lunch break start. |
| Lunch end | Lunch break end. |
| Coffee start | Coffee break start. |
| Coffee end | Coffee break end. |

Leave times blank for non-working days.

<hr class="doc-section-divider">

<h2 id="actions">Actions</h2>

| **Action** | **Description** |
|------------|-----------------|
| Edit | Opens for editing. |
| Delete | Permanently removes the time slot. |
| Clone | Creates a copy. |
| Print | Prints details. |

<hr class="doc-section-divider">

<h2 id="faq">FAQ</h2>

<b>What is the difference between Time Slot and Shift?</b><br>
<b>Time Slot</b> defines fixed weekly hours for salaried employees (same schedule every week). <b>Shift</b> defines a work block that can be assigned differently each day through shift maps — typically used for labour/variable-shift employees.

<b>Where is the time slot assigned?</b><br>
On the employee record under <b>Time slot</b> in Basic Details.

<b>Do time slots apply to holidays and weekly off?</b><br>
Attendance generation still marks holidays and weekly off from HR Settings — time slot supplies default in/out times on working days.

<b>Can I leave a weekday blank in the time slot?</b><br>
Yes. Blank start/end times mark that day as non-working in the slot schedule.

<b>What happens if I change an employee's time slot mid-month?</b><br>
Regenerate attendance for affected dates so shift in/out columns reflect the new slot — locked payroll periods cannot be changed.

<b>Can one time slot be shared by many employees?</b><br>
Yes. Assign the same time slot master on multiple employee records.

<hr class="doc-section-divider">

<h2 id="related">Related Topics</h2>

<ul>
<li><a href="#/hr/shift-setup">Shift</a> — variable shift blocks for labour employees.</li>
<li><a href="#/hr/employees">Employee</a> — assign time slot on employee record.</li>
</ul>