# Shift
A Shift defines a block of working hours with start time, end time, and optional break details. Shifts are assigned to employees through shift maps and week templates for attendance and payroll processing.
Overview & List View
The Shift list shows all defined shifts with their timings and break settings.
List columns
| **Column** | **Description** |
|------------|-----------------|
| Id | Record ID. |
| Name | Shift name (e.g. Morning Shift, Night Shift). |
| Description | Brief description of the shift. |
| Start time | Shift start time. |
| End time | Shift end time. |
| Is break mandatory | Whether a break is required during this shift. |
List row actions
| **Action** | **Available when** |
|------------|-------------------|
| Edit | All |
| Delete | All |
| View | All |
Quick Start — Create a Shift
1. Navigate
Go to HRMS → Shift Schedule → Shifts.
2. Create new shift
Click New.
3. Fill in details
- Enter Name and Description.
- Set Start time and End time.
- If breaks are required, check Is break mandatory and enter break start and end times.
4. Save
Click Save.
| **Field** | **Description** |
|-----------|-----------------|
| Name * | Shift name. |
| Description | Purpose or type of the shift. |
| Start time | When the shift begins. |
| End time | When the shift ends. |
| Is break mandatory | Yes or No. When Yes, break times are required. |
| Break start time | Start of the mandatory break. Shown when break is mandatory. |
| Break end time | End of the mandatory break. Shown when break is mandatory. |
Actions
View toolbar actions
| **Action** | **Description** |
|------------|-----------------|
| Edit | Opens shift for editing. |
| Delete | Permanently removes the shift. |
| Clone | Creates a copy. |
| Print | Prints shift details. |
Best Practices
- Create shifts before assigning them through Employee Shift Map or Employee Shift Week Template.
- Enable break details for shifts where labor regulations require rest periods.
- Use descriptive names (e.g. "Morning 8-4", "Night 10-6") to avoid confusion in shift maps.
FAQ
Can one employee have different shifts on different days?
Yes. Use Employee Shift Map to assign different shifts per date, or Employee Shift Week Template for a repeating weekly pattern.
Does the shift affect attendance automatically?
Yes. When attendance is generated, shift in/out times are loaded from the assigned shift for that date.
What is break time on a shift?
Optional break in/out windows used when break entry is enabled on attendance — compare actual breaks to scheduled shift breaks on reports.
Can overnight shifts cross midnight?
Yes. Set out time on the next calendar day when defining the shift — attendance generation uses the assigned shift block for that date.
Should salaried staff use Shift or Time Slot?
Salaried employees with fixed weekly hours typically use Time Slot. Shifts are for variable labour schedules via shift maps.
Can I clone a shift to create a variation?
Yes. Use Clone on the shift view, adjust times, then assign the new shift in maps or templates.