# Employee Wise Leave Request Report

<p class="doc-lead">Leave summary grouped by employee for a date range. Shows total, paid, and unpaid leave days — with an optional detailed view listing individual leave requests.</p>

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<p class="doc-toc-title">On this page</p>
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<a href="#/hr/reports/employee-wise-leave-request-report?id=overview">Overview</a>
<a href="#/hr/reports/employee-wise-leave-request-report?id=use-cases">Use Cases</a>
<a href="#/hr/reports/employee-wise-leave-request-report?id=filters">Filters</a>
<a href="#/hr/reports/employee-wise-leave-request-report?id=columns">Columns</a>
<a href="#/hr/reports/employee-wise-leave-request-report?id=actions">Actions</a>
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<h2 id="overview">Overview</h2>

Go to <b>HRMS → Reports → Employee Wise Leave Request</b>.

<img src="hr/images/emp-wise-lr.webp" alt="Employee Wise Leave Request Report summary" loading="lazy">

<p><b>What it shows.</b> One row per employee with total leave days broken down into paid and unpaid. Toggle <b>Show Detailed</b> to see individual leave request records.</p>

<p><b>When to use it.</b> Leave balance review, payroll verification, and identifying employees with high leave usage.</p>

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<h2 id="use-cases">Use Cases</h2>

<ul>
<li><b>HR manager</b> — Which employees took the most leave this quarter?</li>
<li><b>Payroll administrator</b> — Verify paid vs unpaid leave days before processing salary.</li>
<li><b>Department head</b> — Review team leave patterns for a period.</li>
</ul>

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<h2 id="filters">Filters</h2>

| **Filter** | **Description** |
|------------|-----------------|
| Date range | Start and end date. |
| Employee | Filter by specific employee. |
| Show Detailed | Toggle to show individual leave request rows. |

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<h2 id="columns">Columns</h2>

<b>Summary view</b>

| **Column** | **Description** |
|------------|-----------------|
| Emp Code | Employee code. |
| Employee | Employee name. |
| Total Leave Days | Total leave days in the period. |
| Paid Leave Days | Days taken as paid leave. |
| Unpaid Leave Days | Days taken as unpaid leave. |

<b>Detailed view</b> (when Show Detailed is on)

Additional columns: ID, From Date, To Date, Leave Type, Notes.

<img src="hr/images/emp-wise-lr-det.webp" alt="Employee Wise Leave Request detailed view" loading="lazy">

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<h2 id="actions">Actions</h2>

<ul>
<li><b>Generate</b> — run the report.</li>
<li><b>Export Excel</b> — export to Excel.</li>
<li><b>Print</b> — print the report.</li>
</ul>

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<h2 id="faq">FAQ</h2>

<b>What is the difference between summary and detailed view?</b><br>
Summary aggregates paid and unpaid leave days per employee. Detailed adds individual leave request rows with dates and types.

<b>Which leave requests are included?</b><br>
Approved and processed requests in the date range — draft and declined requests are typically excluded.

<b>Can I open a leave request from the report?</b><br>
Yes in detailed view — click a row to open the leave request quick view.

<b>How does this relate to Leave Allowance balance?</b><br>
This report shows usage days, not remaining balance — check <a href="#/hr/leave-allowance">Leave Allowance</a> for entitlement and available days.

<b>Why do paid and unpaid days not match requests?</b><br>
<b>Leave Granted From</b> on approval may split a request into paid and unpaid portions when balance is insufficient.

<b>Can I filter by leave type?</b><br>
Yes. Use leave type on Advanced Filters before Generate in detailed view.

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