# Daily Attendance Report
Day-by-day attendance summary for all employees on a selected date. Shows check-in/out times, shift comparison, overtime, and status — with summary KPIs for Present, Absent, Late, On Leave, and Holiday.
Overview
Go to HRMS → Reports → Daily Attendance.
What it shows. One row per employee for the selected date with in/out times, shift times, overtime, and attendance status. Summary KPIs at the top show Total Employees, Present, Absent, Late, On Leave, and Holiday counts.
When to use it. Daily attendance review, punctuality monitoring, and payroll verification for a specific date.
Use Cases
- HR manager — How many employees were present, absent, or late today?
- Department head — Filter by department to review team attendance for the day.
- Payroll administrator — Verify overtime hours and holiday OT before processing pay.
Filters
| **Filter** | **Description** |
|------------|-----------------|
| Date | The attendance date to report on. |
| Department | Filter by department (active departments only). |
Columns
| **Column** | **Description** |
|------------|-----------------|
| Code | Employee code. |
| Name | Employee name. |
| In Time | Actual check-in time. |
| Out Time | Actual check-out time. |
| Shift Time | Scheduled shift in/out times. |
| Break Time | Break in/out times. Shown when break entry is enabled. |
| Shift Break Time | Scheduled break times. Shown when break entry is enabled. |
| OT Hours | Regular overtime hours beyond the shift. Days below HR Settings → Minimum overtime minutes show 0. |
| Holiday OT Hours | Overtime on a holiday or weekly off. Not affected by Minimum overtime minutes. |
| Total OT Hours | Combined overtime. |
| Status | Attendance status for the day. |
| Project | Project assignment. Shown when project-based attendance is enabled. |
| Category | Attendance category. Shown when category-based attendance is enabled. |
| Notes | Notes for the day (shown when any row has notes). |
Actions
- Generate — run the report for the selected date and department.
- Export Excel — export to Excel.
- Print — print the report.
FAQ
Why don't I see Project or Category columns?
Enable project-based or category-based attendance in HR Settings.
Where do I mark or edit attendance?
Use the Day Attendance Form, not this report.
Why is an employee missing from the report?
Check department filter, employee status (active vs suspended), and that attendance was generated for the selected date.
What do OT and Holiday OT columns mean?
OT Hours is regular overtime beyond shift end. Holiday OT Hours is all hours worked on a holiday or weekly off. Regular OT below HR Settings → Minimum overtime minutes is shown as 0; holiday OT is not filtered.
Why is small overtime still showing?
Minimum overtime minutes ignores OT only when it is less than the setting. Example: setting 25 and checkout 26 minutes after shift end still shows 0.43 hours. Late check-in / early checkout grace (often 30) does not apply to OT. Holiday OT is never ignored by this setting.
Can I export this report?
Yes. Use Export Excel or Print from the report toolbar after Generate.
Does this report respect Attendance Start Date?
Dates before HR Settings Attendance Start Date may be excluded from HR reports even if raw rows exist.
Why are shift times empty?
No shift map or time slot was loaded for that employee on that date — assign shift or regenerate attendance.