# Approval Requests Report

<p class="doc-lead">Cross-module view of all approval requests — pending, approved, rejected, and cancelled. Shows the linked transaction, requestor, approver, and timestamps.</p>

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<p class="doc-toc-title">On this page</p>
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<a href="#/hr/reports/approval-request-report?id=overview">Overview</a>
<a href="#/hr/reports/approval-request-report?id=use-cases">Use Cases</a>
<a href="#/hr/reports/approval-request-report?id=filters">Filters</a>
<a href="#/hr/reports/approval-request-report?id=columns">Columns</a>
<a href="#/hr/reports/approval-request-report?id=actions">Actions</a>
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<h2 id="overview">Overview</h2>

Go to <b>HRMS → Reports → Approval Requests</b>.

<img src="hr/images/approval-report.webp" alt="Approval Requests Report" loading="lazy">

<p><b>What it shows.</b> Stage-level requests for document Multi Stage Approval and for WorkFlow Request process steps.</p>

<p><b>When to use it.</b> Monitor pending approvals, track approval turnaround times, and audit approval history.</p>

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<h2 id="use-cases">Use Cases</h2>

<ul>
<li><b>HR manager</b> — Which workflow requests are awaiting approval?</li>
<li><b>Finance manager</b> — Track purchase order approvals pending finance sign-off.</li>
<li><b>Super user</b> — Full approval audit across all modules for a date range.</li>
</ul>

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<h2 id="filters">Filters</h2>

| **Filter** | **Description** |
|------------|-----------------|
| Date range | Start and end date. |
| Collection / Transaction type | Filter by transaction type. |
| Status | Requested, Approved, Rejected Request, Cancelled Request, Cancelled Approve. |
| Requestor | Filter by requestor (super user advanced filter). |
| Approver | Filter by approver (super user advanced filter). |

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<h2 id="columns">Columns</h2>

| **Column** | **Description** |
|------------|-----------------|
| Transaction | Transaction type. |
| Transaction ID | Record ID. |
| Requestor | Employee who requested approval. |
| Req Note | Requestor's note. |
| Approver | Assigned approver. |
| Status | Approval status. |
| Requested On | When approval was requested. |
| Approved On | When approval was granted. |
| Due Date | Approval due date. |

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<h2 id="actions">Actions</h2>

<ul>
<li><b>Generate</b> — run the report.</li>
<li><b>Export Excel</b> — export to Excel.</li>
</ul>

<b>Drill-down:</b> Click a row to open a quick view of the linked transaction.

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<h2 id="faq">FAQ</h2>

<b>Does this show WorkFlow Requests and document approvals?</b><br>
Yes. Filter by collection. WorkFlow Request rows are process steps. Sale Invoice and similar rows are document Multi Stage Approval.

<b>Who appears as Requestor vs Approver?</b><br>
Requestor raised the approval. Approver is the employee assigned to act on that stage — may differ from document creator.

<b>What is Rejected Request vs Cancelled Approve?</b><br>
Rejected Request — approver declined. Cancelled Approve — approval was withdrawn after partial progress — see status definitions on filter.

<b>Can super users see all approvers?</b><br>
Requestor and Approver advanced filters are available to super users for cross-team audit.

<b>How is this related to Multi Approval settings?</b><br>
Document sign-off stages come from Settings → Approval Template. Process stages come from HRMS WorkFlow Approval Template. See <a href="#/features/multiapproval">Multi Approval</a> and <a href="#/hr/workflow-request">WorkFlow Request</a>.

<b>Can I see pending approvals only?</b><br>
Yes. Filter status to pending approval stages before Generate for an approver workload list.

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