# Leave Request
Leave Request lets employees apply for leave and managers approve or reject applications. Approved leave updates attendance and deducts from the employee's leave allowance when paid leave is used.
Overview & List View
The Leave Request list shows all leave applications with employee, leave type, dates, and status. Use quick filters to narrow results or advanced filters for detailed searches.
Quick filters
| **Filter** | **Description** |
|------------|-----------------|
| Default | All requests except Cancelled. |
| Approved | Approved requests only. |
| Draft | Draft requests only. |
| Cancelled | Cancelled requests only. |
Advanced filters
Leave type, Leave Requested From, Employee, Status, Request range, Created date.
List columns
| **Column** | **Description** |
|------------|-----------------|
| Id | Record ID. |
| Employee | Employee who submitted the request. |
| Leave type | Type of leave (e.g. Annual, Sick). |
| From Date | Leave start date. |
| To Date | Leave end date. |
| Half day | Whether the leave is a half day. |
| Requested From | Paid leave or Unpaid Leave. |
| Created date | When the request was created. |
| Status | Current status. |
List row actions
| **Action** | **Available when status is** |
|------------|------------------------------|
| Edit | Draft, For Revisal |
| Delete | Draft, For Revisal |
| View | All statuses |
Quick Start — Create a Leave Request
1. Navigate
Go to HRMS → Leave Request.
2. Create new request
Click New.
3. Fill in details
- Select Employee, Leave Type, and Leave Requested From (Paid leave or Unpaid Leave).
- Enter From Date and To Date.
- Check Half day leave if applicable.
- Enter Reason for leave.
4. Save
Click Save to keep as Draft, or open the saved request and click Approve to approve immediately.
| **Field** | **Description** |
|-----------|-----------------|
| Employee * | Employee applying for leave. |
| Leave Type * | Type of leave. Configured in Leave Type. |
| Leave Requested From * | Paid leave or Unpaid Leave. |
| From Date * | First day of leave. |
| To Date * | Last day of leave. |
| Half day leave | Check if the leave is for half a day only. |
| Reason for leave | Justification or details for the leave. |
View-only fields
| **Field** | **Description** |
|-----------|-----------------|
| Leave Granted From | How leave was actually granted (paid/unpaid) after approval. Calculated from leave allowance balance. |
Check Eligibility
On a Draft leave request, click the eligibility icon in the view toolbar to open the Leave eligibility modal. It shows:
- Total available vs requested — whether the employee has enough balance.
- Sufficient balance or Insufficient balance indicator.
- Annual entitlement and balance breakdown by leave type.
Use this before approving to avoid over-drawing leave allowance.
Actions & Status
View toolbar actions
| **Action** | **Description** | **Available when status is** |
|------------|-----------------|------------------------------|
| Approve | Finalizes the leave request. | Draft |
| Edit | Opens for editing. | Draft, For Revisal |
| Delete | Permanently removes the request. | Draft, For Revisal |
| Clone | Creates a copy. | All (if permitted) |
| Check Eligibility | Opens leave balance check. | Draft |
More menu (⋮) actions
| **Action** | **Description** | **Available when status is** |
|------------|-----------------|------------------------------|
| Cancel | Cancels an approved request. Reverts leave allowance usage for paid leave. | Approved, Closed |
| Add/Update Note | Adds or edits an internal note. | All |
| Print | Prints the leave request. | All |
Statuses
| **Status** | **Description** |
|------------|-----------------|
| Draft | Saved but not yet approved. Can be edited or deleted. |
| Approved | Leave is finalized. Attendance is updated for the leave period. |
| For Revisal | Sent back for changes. Treated like Draft for edit and delete. |
| Cancelled | Request has been cancelled. |
View Tabs & Side Panels
| **Tab** | **What it shows** |
|---------|-------------------|
| Notes | Internal notes on the leave request. |
Best Practices
- Check eligibility before approving paid leave to confirm sufficient balance.
- Ensure Leave Allowance is configured for the employee before approving paid leave.
- Use Half day leave for partial-day absences to keep attendance accurate.
- Cancel approved leave promptly if plans change — this reverts leave allowance usage for paid leave.
FAQ
What is the difference between Leave Requested From and Leave Granted From?
Leave Requested From is what the employee selects (Paid or Unpaid). Leave Granted From is calculated on approval based on actual leave allowance balance — if balance is insufficient, part of the leave may be granted as unpaid.
Can I edit an approved leave request?
No. Cancel the approved request and create a new one, or use For Revisal if the request was sent back.
Does approving leave update attendance automatically?
Yes. Approved leave marks the corresponding dates with leave status in attendance.
What is Check Eligibility?
Compares requested days against leave allowance balance before approval — warns if insufficient paid leave remains.
Can an employee cancel their own approved leave?
Typically requires HR or manager to cancel on the web — cancellation reverts allowance usage and attendance marks.
What is For Revisal status?
Approver sent the request back for correction — employee or HR edits and resubmits for approval.
Does leave affect payroll LOP?
Unpaid leave days count toward LOP on pay run when attendance-based salary calculation is enabled in payroll.
Can I mark half-day leave?
Yes when leave type and request form support half-day — attendance shows HD leave status for that date.