# Employee Shift Map
Employee Shift Map assigns a specific shift to an employee on a given date. Use it for individual assignments, or generate a full month from an Employee Shift Week Template.
Overview & List View
The Employee Shift Map list shows individual date-level shift assignments.
List columns
| **Column** | **Description** |
|------------|-----------------|
| Id | Record ID. |
| Date | Date of the shift assignment. |
| Employee | Employee name. |
| Shift | Assigned shift. |
List row actions
| **Action** | **Available when** |
|------------|-------------------|
| Edit | All |
| Delete | All |
| View | All |
Quick Start — Assign a Shift
1. Navigate
Go to HRMS → Shift Schedule → Employee Shift Map.
2. Create new mapping
Click New.
3. Fill in details
- Select Date, Employee, and Shift.
4. Save
Click Save.
| **Field** | **Description** |
|-----------|-----------------|
| Date * | Date for the shift assignment. |
| Employee * | Employee receiving the shift. |
| Shift | Shift to assign. Select from defined Shifts. |
View fields
Date, Employee, Shift, Template (clickable link to the week template if generated from one).
Shift Mappings Report
The Employee Shift Mappings report (under Shift Schedule) shows a monthly grid with employees as rows and dates as columns. Each cell shows the assigned shift name or "Holiday".
Toolbar actions
| **Action** | **Description** |
|------------|-----------------|
| Generate | Load the shift map for the selected month. |
| Export | Export to Excel. |
| Print | Print the shift map. |
| Add Shift | Open the Generate form to create mappings from a template. |
Per-cell actions: eye icon (view existing mapping), plus icon (create new mapping for that employee and date).
From the Shift Mappings report, click Add Shift to open the generate form:
| **Field** | **Description** |
|-----------|-----------------|
| Period * | Date range for which to generate shift assignments. |
| Template | Employee Shift Week Template to apply. |
Click Save to generate all shift mappings for the period based on the template. The system navigates to the Shift Mappings report on success.
Actions
View toolbar actions
| **Action** | **Description** |
|------------|-----------------|
| Edit | Opens mapping for editing. |
| Delete | Removes the mapping. |
| Clone | Creates a copy. |
| Print | Prints the mapping. |
Best Practices
- Use Generate from Template for bulk monthly assignments instead of creating mappings one by one.
- Review the Shift Mappings report after generation to verify all employees have shifts assigned.
- Override individual dates when an employee's schedule changes temporarily.
FAQ
What happens if no shift is assigned for a date?
When attendance is generated, shift in/out times will be empty for that date. Assign a shift before generating attendance.
Can I generate shifts for a whole month at once?
Yes. Use the Generate form from the Shift Mappings report with a week template and a date range covering the month.
Can I override one date without changing the template?
Yes. Edit the shift map row for that employee and date — manual overrides stay until you regenerate that period from template.
Does regenerating from template erase manual overrides?
Regeneration replaces map rows in the selected date range — re-apply overrides after bulk generate if needed.
Where do I verify assignments before attendance?
Open the Shift Mappings report or calendar on Shift Schedule for the employee and month.
Which employees need shift maps?
Labour or variable-shift employees — salaried staff with fixed hours use time slot on the employee record instead.