# Employee Profile
Employee Profile is the self-service portal where logged-in employees view and update their personal details, job information, leave balances, attendance, pay slips, and expense claims.
Overview
Employee Profile is accessible from My Profile → Employee Profile in the navigation menu. It shows the logged-in employee's own information — not other employees' records.
The profile header displays the employee name, job title, department, and status.
Navigation
The My Profile section includes:
| **Menu item** | **Description** |
|---------------|-----------------|
| Employee Profile | Personal, contact, qualification, and bank details. |
| Leave request | View and create leave requests. |
| Leave allowances | View leave balance and usage. |
| Attendance report | View own attendance records. |
| Expense claim | Submit and track expense claims. |
| Pay slips | View pay run slips. |
| Cash advance request | Submit cash advance requests. |
Profile Tabs
Details (nested tabs)
| **Tab** | **What it shows** |
|---------|-------------------|
| Personal | Gender, date of birth, nationality, identity documents. |
| Contact | Phone, email, address. |
| Qualifications | Education and certifications. |
| Bank accounts | Salary bank account details. |
Job Details
Current and historical job assignments — department, job title, center, head of employee, employee type.
Edit
Employees can edit their own personal, contact, identity, experience, education, emergency contact, and bank account details from the profile edit screen. Fields marked as mandatory in HR Settings must be filled.
Self-Service Screens
| **Screen** | **What the employee can do** |
|------------|------------------------------|
| Leave request | Create and track leave applications. See Leave Request. |
| Leave allowances | View available balance and usage by leave type. |
| Attendance report | View own attendance for a selected period. |
| Expense claim | Submit expense claims for reimbursement. |
| Pay slips | View and print pay run slips. |
| Cash advance request | Request a cash advance against salary. |
FAQ
Can employees see other employees' profiles?
No. Employee Profile shows only the logged-in employee's own data. HR administrators use the Employee screen to manage all employees.
How does an employee get login access?
An administrator sets login access from the employee record using Set Login Access and assigns a role. See Login Access.
Can employees approve their own leave requests?
No. Leave requests require approval by a manager or HR administrator.
Can employees edit job details or salary fields?
No. Job details, payroll group, and compensation are maintained by HR on the admin Employee screen.
Where do employees submit expense claims?
From Employee Profile self-service — claims follow the expense module approval path configured for your company.
Can Field Sale App users open Employee Profile?
Mobile HR self-service covers attendance and leave — full web profile features depend on role and menu access.
Why are some profile fields read-only?
Mandatory fields configured in HR Settings may be editable by employee; other fields are HR-only by design.