# Employee Geolocation
Employee Geolocation shows real-time location markers for field employees on a map. Use it to verify site visits, client meetings, and route coverage for staff who work outside the office.
Overview
The Employee Geolocation screen displays a Google Map with location markers for employees who have shared their location through the mobile app. Locations refresh automatically every 15 minutes.
This feature is designed for field sales representatives, service technicians, and other mobile staff whose work requires them to be on the move.
Quick Start
1. Navigate
Go to HRMS → Employee Geolocation.
2. Select date
Choose the Date for which you want to view locations.
3. Submit
Click Submit to load location data for that date.
4. Select employees
Use the checkboxes in the left sidebar to select one or more employees. Their markers appear on the map with name and time labels.
Screen Layout
| **Area** | **Description** |
|----------|-----------------|
| Date filter | Select the date to view locations. |
| Submit | Load location data for the selected date. |
| Left sidebar — Employee list | Checkboxes to select employees. Shows Show all when one employee is selected. |
| Time precision slider | Adjust time range when a single employee is selected. |
| Map | Google Map with location markers showing employee name and timestamp. |
Best Practices
- Ensure field employees have the mobile app installed and location sharing enabled.
- Use the time precision slider to focus on a specific time window when reviewing a single employee's route.
- Combine with attendance records to verify that field staff were at expected locations during working hours.
FAQ
How often does the location update?
The system refreshes employee locations every 15 minutes automatically through the mobile app.
Which employees appear on this screen?
Only employees who have shared their location through the Freespace mobile app on the selected date.
Can I view historical routes?
Yes. Select a past date and submit to view location markers recorded on that day.
Why is an employee missing from the map?
Location sharing may be off, the app was not running, or no GPS fix was recorded on that date.
Does geolocation replace attendance check-in?
No. It is a supervisory map — official attendance still comes from check-in/out on attendance or mobile attendance entry.
Can I filter by department?
Use department filter on the form before submit to limit markers to selected organizational units.