# Employee Attendance
The Employee Attendance screen shows a month-wise attendance grid for a single employee. Use it to review, update, or correct attendance records day by day for the selected month.
Overview
The Employee Attendance screen displays one employee's attendance for an entire month in a daily grid. Each row represents one calendar date with shift timings, actual in/out times, status, and optional project or category assignments.
For attendance status values, see the Attendance Status Legend on the Daily Attendance page.
Quick Start
1. Navigate
Go to HRMS → Employee Attendance.
2. Select month and employee
- Choose the Month using the month picker.
- Select the Employee.
3. Generate
Click Generate to load the attendance grid for the selected month.
4. Update records
Edit In Time, Out Time, and Status for individual days as needed.
5. Save
Click Update to save all changes.
| **Filter / Action** | **Description** |
|-----------------------|-----------------|
| Month | Month and year to view (e.g. September-2025). |
| Employee | Employee whose attendance is displayed. |
| Generate | Load attendance for the selected month and employee. |
| Update | Save all changes on the grid. |
Grid Columns
| **Column** | **Description** |
|------------|-----------------|
| Date | Calendar date for the row. |
| Shift In Time | Scheduled shift start. |
| Shift Out Time | Scheduled shift end. |
| In Time | Actual check-in time. |
| Out Time | Actual check-out time. |
| Break In Time | Break start. Shown when break entry is enabled. |
| Break Out Time | Break end. Shown when break entry is enabled. |
| Status | Daily status. Header dropdown allows bulk status selection. |
| Project | Project assignment. Shown when project-based attendance is enabled. |
| Project Task | Task within the selected project. Shown when project-based attendance is enabled and enabled on the row only after a project is selected. Optional. |
| Category | Attendance category. Shown when category-based attendance is enabled. |
| Notes | Optional notes. Shown when notes are visible. |
Each row also has a project split-up button when the employee worked on multiple projects in one day. See Project Splitup.
| **Action** | **Description** |
|------------|-----------------|
| Show Notes / Hide Notes | Toggle the Notes column on the grid. |
Best Practices
- Use this screen to review or correct one employee's month — use Daily Attendance for bulk entry across all employees.
- Generate before editing to ensure shift timings are loaded for each day.
- Locked rows (salary already posted) cannot be edited — adjust through leave requests or payroll instead.
FAQ
Can I mark attendance for multiple employees on this screen?
No. This screen is for one employee at a time. Use the Day Attendance Form for all employees on a single date.
Why are some rows locked?
Salary has been posted for that period. Status and times cannot be changed on locked rows.
How do I load shift times for the month?
Use Generate on this screen or generate from Daily Attendance for the employee and date range first.
Can I enter notes per day here?
Yes when Notes column is visible — use Show Notes on the toolbar to toggle the column.
Does this screen show project or category columns?
Only when enabled in HR Settings — same rules as the day attendance form.
Can employees edit their own month on this screen?
Typically HR-only — employees use Employee Profile attendance report or Field Sale App for self-service views.