# Department

<p class="doc-lead">Department organizes employees into functional groups such as Sales, Finance, or Operations. Departments are used in employee records, attendance reports, and approval routing.</p>

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<p class="doc-toc-title">On this page</p>
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<span class="doc-toc-group-title">Getting started</span>
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<a href="#/hr/department?id=overview">Overview &amp; List View</a>
<a href="#/hr/department?id=quick-start">Quick Start</a>
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<span class="doc-toc-group-title">Form reference</span>
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<a href="#/hr/department?id=header-fields">Header Fields</a>
<a href="#/hr/department?id=actions">Actions &amp; Status</a>
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<span class="doc-toc-group-title">More</span>
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<a href="#/hr/department?id=faq">FAQ</a>
<a href="#/hr/department?id=related">Related</a>
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<h2 id="overview">Overview &amp; List View</h2>

The Department list shows all departments with their status.

<img src="hr/images/department.webp" alt="Department list" loading="lazy">

<b>List columns</b>

| **Column** | **Description** |
|------------|-----------------|
| Id | Record ID. |
| Name | Department name. |
| Created At | Date the department was created. |
| Status | Active or Suspended. |

<b>List row actions</b>

| **Action** | **Available when** |
|------------|-------------------|
| Edit | All |
| Delete | All |
| Suspend | Active |
| Activate | Suspended |
| View | All |

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<h2 id="quick-start">Quick Start</h2>

<h3>1. Navigate</h3>
Go to <b>HRMS → Masters → Department</b>.

<h3>2. Create new department</h3>
Click <b>New</b>.

<img src="hr/images/new-department.webp" alt="New Department" loading="lazy">

<h3>3. Enter name</h3>
Fill in <b>Name</b>.

<h3>4. Save</h3>
Click <b>Save</b>.

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<h2 id="header-fields">Header Fields Reference</h2>

| **Field** | **Description** |
|-----------|-----------------|
| Name * | Department name (e.g. Sales, Finance, HR). |

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<h2 id="actions">Actions &amp; Status</h2>

| **Action** | **Description** |
|------------|-----------------|
| Edit | Opens department for editing. |
| Delete | Permanently removes the department. |
| Suspend | Deactivates the department. |
| Activate | Reactivates a suspended department. |
| Print | Prints department details. |

| **Status** | **Description** |
|------------|-----------------|
| Active | Department is available for assignment. |
| Suspended | Department is hidden from new assignments. |

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<h2 id="faq">FAQ</h2>

<b>Can I delete a department that has employees assigned?</b><br>
Departments with linked employees should be suspended rather than deleted to preserve historical records.

<b>Where is department used?</b><br>
Departments appear on employee job details, attendance report filters, holiday assignments, and the HRMS dashboard pie chart.

<b>Can a holiday apply to only one department?</b><br>
Yes — select Department on the <a href="#/hr/holiday">Holiday</a> record so only employees in that department receive the holiday.

<b>Does department affect workflow approvers?</b><br>
Workflow stages can route by department head or role — ensure department and head-of-employee are set on employee job details.

<b>Can I rename a department?</b><br>
Yes via Edit — linked employees and reports use the updated name immediately.

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<h2 id="related">Related Topics</h2>

<ul>
<li><a href="#/hr/job-title">Job Title</a> — job titles linked to departments.</li>
<li><a href="#/hr/employees">Employee</a> — assign department on employee job details.</li>
<li><a href="#/hr/hrms-dashboard">HRMS Dashboard</a> — department-wise employee count chart.</li>
</ul>