# Print Formats

The Field Sale App prints sale documents, receipt vouchers, and day reports on Bluetooth thermal printers. Layout is controlled by Invoice print format (Regular or Retail), Paper Width in Printer Settings, and web print/sale settings.

On this page

Formats
Regular vs Retail Paper widths Print fields
Samples
Regular — 3 inch Retail — 3 inch Regular — 2 inch 2 inch (24 chars) Regular — 4 inch (barcode) Regular — 4 inch (no barcode) Receipt Voucher Day Report

Regular vs Retail

Set **Invoice print format** under **Settings > Field Sale App Settings > Print** on the web. | Format | Setting value | Supported paper | Item line layout | |--------|---------------|-----------------|------------------| | **Regular** | Regular (Supported on 2, 3, or 4-inch printers) | 2 inch, 2 inch (24chars), 3 inch, 4 inch | Two-line item rows: item name + HSN/MRP/GST%, then Qty/UOM/Price/Disc/TaxAmt/Total | | **Retail** | Retail (Supported on 3-inch printers) | **3 inch only** | Single block per item: name with tax %, then HSN, Qty, MRP, Rate, Amount columns | **Retail-only extras (3 inch)** - Item name includes tax rate (for example `Item Name @18%`) - Shows **You have saved [amount]** when MRP savings exist - Column headers: **HSN**, **QTY**, **MRP**, **RATE**, **AMOUNT** (with optional **BATCH**) Credit notes, sale quotations, and sale orders use the same layout engine with document-specific headers (**CREDIT NOTE**, **SALE QUOTATION**, **OrderNo**).

Paper widths

Set **Paper Width** in the app under **Printer Settings**. Each option sets the characters per line used to format all print jobs. | App option | Characters per line | Divider length | |------------|---------------------|----------------| | **2 inches (24chars)** | 23 | 23 | | **2 inches** | 32 | 32 | | **3 inches** (default) | 48 | 48 | | **4 inches** | 69 | 69 | Wider paper shows more columns (barcode on 4 inch). Narrow paper stacks fields vertically (date and time on separate lines).

Company header

Printed unless **Custom Header in Print** is set in Field Sale App Settings. | Field | When shown | |-------|------------| | Company name (bold, centered) | Always (or custom header text) | | Billing center address or company address | Always | | **PH:** phone (and secondary phone) | When phone exists | | Email | When set | | **GSTN:** | India companies | | **FSSAI:** / **FSSAI State:** / **FSSAI Central:** | When configured | | **TRN:** | UAE / Oman / similar | | **VAT:** | VAT-registered companies | | Header image | When configured (printed before text) |

Document header

| Field | When shown | |-------|------------| | **INVOICE** / sale type doc header | Sale invoice | | **CREDIT NOTE** / credit note doc header | Credit note | | **SALE QUOTATION** | Sale quotation | | **OrderNo** | Sale order | | **-DRAFT-** / **STATUS : DRAFT** | Draft documents (unless hidden by print settings) | | **STATUS : CANCELLED** | Cancelled documents | | Pay mode label (**Credit Bill**, **Cash Bill**, **Prepaid Bill**, **Sale Reversal**) | Sale invoice and credit note |

Transaction details

| Field | Notes | |-------|-------| | **Inv No** / **Cr Note No** / **Qt No** / **OrderNo** | Hidden on draft (shows `-`) | | **Sale Inv** | Credit note — linked sale invoice bill number | | **SalesMan** + **Phone** | Employee name and phone | | **Date** + **Time** | Transaction date | | **Customer** | Name and customer code | | **Address** | Billing address | | **GSTN** / **TRN** / **VAT** | Customer tax IDs when set | | **Phone** | Customer phone |

Item lines

Columns vary by paper width and format. Additional columns appear when enabled in sale/print settings: | Column | Enabled by | |--------|------------| | **#** (serial) | Regular format | | **Item** (+ description) | Always; description when in sale additional item line fields | | **MRP** | Sale setting — MRP in additional item line fields | | **HSN** | Sale setting — HSN in additional item line fields | | **Barcode** | Sale setting — barcode; on 4 inch **with** barcode: name on line 1, barcode/amounts on line 2; on 4 inch **without** barcode: single-row layout (see samples) | | **GST%** / **VAT%** | When company has GSTN or TRN | | **Qty**, **UOM** | Always | | **Price**, **Disc**, **TaxAmt**, **Total** | Regular format; **Disc** hidden when pricing is tax-inclusive or when the bill has no item-level discounts | | **BATCH** | When batch tracking is used | On **2 inch**, **3 inch**, and **4 inch** Regular layouts, a divider line prints after each item. On **4 inch with barcode**, long item names may wrap to extra name lines before the barcode/amount row.

Web Print Settings (sale invoice only)

Synced from **Settings > Print Settings** on login. Applied when printing **Sale Invoice** only (not credit notes, quotations, or orders). | Setting | Effect on Field Sale App print | |---------|-------------------------------| | **Hide draft status in bill** | Suppresses **-DRAFT-** and **STATUS : DRAFT** | | **Hide bill item line fields — Item** | Omits item name from item lines | | **Hide bill item line fields — Description** | Omits description even when enabled in sale additional item line fields |

Totals

| Field | When shown | |-------|------------| | **Amount** | Always | | **Discount**, **Taxable Amount** | When item-level discounts exist on the bill | | **Tax Amount** (or per-tax lines on 24char) | Always | | **Sub Total** | Always | | **Other Discounts** | Bill discount | | **Shipping Charge**, **Installation Charge**, **Miscellaneous Charge** | When non-zero | | **TCS** | When applicable | | **Round off** | Always | | **Total** (bold) | Always | | **In Words:** | All widths except 2 inch (24chars) | On **4 inch** paper, total lines use a 45-character right-aligned label, `: ` separator, and 22-character right-aligned value (69 characters per line total).

Tax summary table

Shown on **2 inch**, **3 inch**, and **4 inch** (not on 24char width): **Tax Rate**, **Taxable**, **CGST**, **SGST**, **IGST**, or **VAT** columns auto-detected from tax names. Column widths are narrower on 2 inch.

Optional footer blocks

| Block | Enabled by | |-------|------------| | Customer statement on print date | **Show customer statement in invoice print** on approved sale invoices — prints opening balance, each statement line, and closing balance | | Payment Summary on print date | **Show payment summary in invoice** on approved sale invoices — prints **Today Sales**, **Today Return**, and **Net Payment** for the customer's cash/bank/wallet transactions today | | **Notes** | When notes exist on document | | **You have saved [amount]** | **3 inch only** — Retail format or MRP in additional item line fields, when MRP savings exist | | Returnable Packages summary | When RP data exists on invoice — **Opn**, **In**, **Out**, **Cls** columns per RP item | | **Invoiced By** / **Received By** | **Show Signature in print** — skipped when **Custom Header in Print** is set | | Custom footer text | **Custom Footer in Print** | | Footer image | When configured | **Country note:** For Oman and Bahrain companies, amounts print with 3 decimal places.

Sample — Regular format, 3 inch

48-character width. Tax-exclusive invoice with HSN and discount. ``` ------------------------------------------------ ACME TRADING LLC 12 Industrial Area, Muscat, Oman PH: 96812345678 sales@acmetrading.com TRN: OM1234567890 ------------------------------------------------ INVOICE Cash Bill Inv No : SI-2024-00152 SalesMan: Ahmed Khan Phone : 96898765432 Date : 11-06-2026 Time : 10:30 AM Customer: Al Noor Supermarket [1042] Address : Ruwi High Street, Muscat - Phone : 96811223344 ------------------------------------------------ # Item HSN GST% Qty UOM Price Disc TaxAmt Total ------------------------------------------------ 1 Cooking Oil 1L 1517 5% 10 PCS 125.00 50.00 59.52 1249.52 2 Rice Basmati 5kg 1006 5% 5 BAG 450.00 0.00 112.50 2362.50 ------------------------------------------------ Amount: 3500.00 Discount: 50.00 Taxable Amount: 3450.00 Tax Amount: 172.02 Sub Total: 3622.02 Round off: -0.02 Total: 3622.00 In Words: Three Thousand Six Hundred Twenty Two Rials Only ------------------------------------------------ Tax Rate Taxable CGST SGST ------------------------------------------------ 5 3450.00 86.01 86.01 ------------------------------------------------ Invoiced By ACME TRADING LLC Received By Al Noor Supermarket ------------------------------------------------ Thank you for your business! ------------------------------------------------ ```

Sample — Retail format, 3 inch

48-character width. MRP-style columns; **You have saved** line at bottom. ``` ------------------------------------------------ ACME TRADING LLC 12 Industrial Area, Muscat, Oman PH: 96812345678 ------------------------------------------------ INVOICE Cash Bill Inv No : SI-2024-00152 SalesMan: Ahmed Khan Date : 11-06-2026 Time : 10:30 AM Customer: Al Noor Supermarket [1042] ------------------------------------------------ HSN QTY MRP RATE AMOUNT ------------------------------------------------ 1 Cooking Oil 1L @5% 1517 10 140.00 125.00 1250.00 ------------------------------------------------ 2 Rice Basmati 5kg @5% 1006 5 480.00 450.00 2250.00 ------------------------------------------------ Amount: 3500.00 Sub Total: 3500.00 Total: 3500.00 In Words: Three Thousand Five Hundred Rials Only You have saved 150.00 Invoiced By ACME TRADING LLC Received By Al Noor Supermarket ------------------------------------------------ ```

Sample — Regular format, 2 inch

32-character width. Compact two-line item rows; tax summary prints with narrower columns. ``` -------------------------------- ACME TRADING LLC 12 Industrial Area, Muscat PH: 96812345678 -------------------------------- INVOICE Cash Bill Inv No : SI-2024-00152 SalesMan: Ahmed Khan Phone : 96898765432 Date : 11-06-2026 Time : 10:30 AM Customer: Al Noor Supermarket [1042] Address : Ruwi High Street, Muscat Phone : 96811223344 -------------------------------- # Item Price Qty HSN Disc Total -------------------------------- 1 Cooking Oil 1L 125.00 10 1517 50.00 1249.52 2 Rice Basmati 5kg 450.00 5 1006 0.00 2362.50 -------------------------------- Amount: 3500.00 Discount: 50.00 Taxable Amount: 3450.00 Tax Amount: 172.02 Sub Total: 3622.02 Total: 3622.00 In Words: Three Thousand Six Hundred Twenty Two Rials Only -------------------------------- Tax Rate Taxable CGST SGST -------------------------------- 5 3450.00 86.01 86.01 -------------------------------- ```

Sample — 2 inch (24 chars)

23-character width. Stacked item layout; per-tax lines instead of combined tax amount. ``` ----------------------- ACME TRADING LLC 12 Industrial Area PH: 968123456 ----------------------- INVOICE Cash Bill Inv No : SI-2024-00152 SalesMan: Ahmed Khan Phone : 96898765432 Date : 11-06-2026 Time : 10:30 AM Customer: Al Noor [1042] Address : Ruwi, Muscat Phone : 96811223344 ----------------------- # ITEM @ RATE ^HSN x QTY UOM TOTAL ----------------------- 1 Cooking Oil 1L @ 125.00 ^1517 x 10.00 PCS 1249.52 2 Rice Basmati 5kg @ 450.00 ^1006 x 5.00 BAG 2362.50 ----------------------- Amount: 3500.00 Discount: 50.00 Taxable Amt: 3450.00 CGST: 86.01 SGST: 86.01 Sub Total: 3622.02 Total: 3622.00 ----------------------- ```

Sample — Regular format, 4 inch (with barcode)

69-character width. When **barcode** is enabled in sale additional item line fields, the table header splits **Item** and **Barcode** across two lines. Each item prints on one row when the name fits; long names wrap to extra name lines, or use a dedicated name block plus a second line for barcode, HSN, price, qty, UOM, discount, and total. ``` --------------------------------------------------------------------- ACME TRADING LLC 12 Industrial Area, Muscat, Sultanate of Oman PH: 96812345678 sales@acmetrading.com --------------------------------------------------------------------- INVOICE Cash Bill Inv No : SI-2024-00152 SalesMan : Ahmed Khan Phone : 96898765432 Date : 11-06-2026 Time : 10:30 AM Customer : Al Noor Supermarket [1042] Address : Ruwi High Street, Muscat - Phone : 96811223344 --------------------------------------------------------------------- # Item Barcode HSN Price Qty UOM Disc Total --------------------------------------------------------------------- 1 Cooking Oil 1L 8901234567890 1517 125.00 10 PCS 50.00 1249.52 2 Rice Basmati 5kg Premium Export Select Long Grain Aged Basmati Spe cial 8901234567891 1006 450.00 5 BAG 0.00 2362.50 --------------------------------------------------------------------- Amount: 3500.00 Discount: 50.00 Taxable Amount: 3450.00 Tax Amount: 172.02 Sub Total: 3622.02 Total: 3622.00 In Words: Three Thousand Six Hundred Twenty Two Rials Only --------------------------------------------------------------------- ```

Sample — Regular format, 4 inch (without barcode)

69-character width. When **barcode** is not in sale additional item line fields, the item table uses a **single header row**. Each item prints name (first 14 characters), HSN, price, qty, UOM, discount, and total on one line. Long item names continue on a second line under the name column only — amounts stay on the first line. ``` --------------------------------------------------------------------- ACME TRADING LLC 12 Industrial Area, Muscat, Sultanate of Oman PH: 96812345678 sales@acmetrading.com --------------------------------------------------------------------- INVOICE Cash Bill Inv No : SI-2024-00152 SalesMan : Ahmed Khan Phone : 96898765432 Date : 11-06-2026 Time : 10:30 AM Customer : Al Noor Supermarket [1042] Address : Ruwi High Street, Muscat - Phone : 96811223344 --------------------------------------------------------------------- # Item HSN Price Qty UOM Disc Total --------------------------------------------------------------------- 1 Cooking Oil 1L 15179010 125.00 10 PCS 50.00 1249.52 2 Rice Basmati 5 10063010 450.00 5 BAG 0.00 2362.50 kg Premium Exp --------------------------------------------------------------------- Amount: 3500.00 Discount: 50.00 Taxable Amount: 3450.00 Tax Amount: 172.02 Sub Total: 3622.02 Total: 3622.00 In Words: Three Thousand Six Hundred Twenty Two Rials Only --------------------------------------------------------------------- ```

Sample — Receipt Voucher print

Printed from **Receipt Voucher** view. Uses **48** characters per line on 3 inch (default), **32** on 2 inch, and **63** on 4 inch — not the same 69-character width as sale documents on 4 inch paper. Optional customer balance when **Show customer balance in receipt print** is enabled. **Received By** prints the **company name** (not the customer). **Custom Header in Print** replaces the company block and suppresses **Received By**. For vouchers allocated to multiple bills, each bill number and amount prints on its own line instead of **On Trans Bill No**. ``` ------------------------------------------------ ACME TRADING LLC 12 Industrial Area, Muscat, Oman PH: 96812345678 sales@acmetrading.com TRN: OM1234567890 ------------------------------------------------ RECEIPT VOUCHER Receipt Voucher No : RV-2024-00891 Date : 11-06-2026 Time : 11:15 AM Payment Mode : Cash Customer : Al Noor Supermarket On Transaction : Sale Invoice On Trans Bill No : SI-2024-00152 Amount : 2,000.00 Customer Balance on 11-06-2026 11:15 AM : 1,622.00 ------------------------------------------------ Received By ACME TRADING LLC ------------------------------------------------ ```

Sample — Day Report print

Printed from **Day Report** screen. Combines Employee Summary and Center Summary data. Stock section appears when **Show Stock** is enabled on screen before printing. ``` ------------------------------------------------ Day Report ------------------------------------------------ Date : 11-06-2026 Center : Muscat Van Stock Salesman : Ahmed Khan Opening Cash : 500.00 Closing Cash : 4,122.00 ------------------------------------------------ Sales ------------------------------------------------ No of Sales : 12 Total Sale Amount : 18,450.00 Cash Sales : 12,300.00 Bank Sales : 4,150.00 Wallet Sales : 2,000.00 Credit Sales : 3,850.00 Collected : 2,000.00 Outstanding : 1,850.00 Pre-approved Invoices : 500.00 * total incl. pre-approved ------------------------------------------------ Returns & Adjustments ------------------------------------------------ Credit Notes : 350.00 Cash Credit Notes : 150.00 ------------------------------------------------ Collection ------------------------------------------------ Cash/Bank Sale Inv. : (+)16,450.00 Receipt Vouchers : (+) 2,000.00 Cash Credit Notes : (-) 150.00 Total Collection : 18,300.00 ------------------------------------------------ Other ------------------------------------------------ Expense Claims : 200.00 ------------------------------------------------ Stock ------------------------------------------------ Opn In Out Cls Cooking Oil 1L 50 20 15 55 Rice Basmati 5kg 30 0 10 20 ------------------------------------------------ ```

FAQ

Which documents use the same print layout?
Sale Invoice, Credit Note, Sale Order, Sale Quotation, and Receipt Voucher each have dedicated layouts documented above. All respect paper width from app Printer Settings.

Where is Day Report format configured?
Day Report layout is fixed in the app. Collection and stock sections pull from synced transactions for the selected date — see Day Report Print section above.

Do print formats include tax breakdown?
Yes on sale documents when tax lines were calculated on the transaction. Missing tax on print usually means tax permissions or config were unavailable during entry.

Can I hide company logo on prints?
Omit header images in web Field Sale App Settings, or use Custom Header in Print to replace the default company block.

Why do line items truncate on narrow paper?
58mm layouts wrap or abbreviate columns. Use 80mm paper width in Printer Settings for wider item name display.

- [Printer Settings](field-sale-app/printer-settings.md) - [Settings — Print section](field-sale-app/settings.md?id=print-settings) - [Transactions — Print actions](field-sale-app/transactions.md)