# Day Book

<p class="doc-lead">Daily register of every accounts transaction posted on one calendar date.</p>

<div class="doc-toc">
<p class="doc-toc-title">On this page</p>
<div class="doc-toc-links">
<a href="#/accounts/reports/daybook?id=overview">Overview</a>
<a href="#/accounts/reports/daybook?id=filters">Filters</a>
<a href="#/accounts/reports/daybook?id=columns">Columns</a>
<a href="#/accounts/reports/daybook?id=actions">Actions</a>
</div>
</div>

<hr class="doc-section-divider">

<h2 id="overview">Overview</h2>

Go to <b>Accounts → Reports → Day Book</b>.

Report title in ERP: <b>Day Book</b>

<p><b>What it shows.</b> Lists all active financial documents for a single day — cash transfers, expenses, prepaid expenses, payment and receipt vouchers, purchase invoices and expenses, debit notes, sale invoices, advance sale invoices, and credit notes. Each transaction type appears in its own section with section totals.</p>

<p><b>When to use it.</b> Use at day-end to verify that all vouchers and invoices for the day were recorded, or to answer “what happened in accounts on this date?”</p>

<p><b>How amounts are calculated.</b> The report includes all documents for the selected day in the company timezone and excludes cancelled or draft entries. Cash transfers show as a debit to the destination account and a credit from the source. Filter by transaction type to view only one category.</p>
<p><b>Notes.</b> If your company uses a default branch, branch scoping may apply on the server even though the screen shows only Date and Transaction type.</p>

<hr class="doc-section-divider">

<h2 id="filters">Filters</h2>

Date. Transaction type: All Transactions, Contra Cash Transfers, Expenses, Prepaid Expenses, Payment Vouchers, Receipt Vouchers, Purchase Invoices, Debit Notes, Sale Invoices, Credit Notes, Advance Sale Invoices.

<hr class="doc-section-divider">

<h2 id="columns">Output Columns</h2>

Sections appear based on transaction type. Each section uses its own columns:

<ul>
<li><b>Contra Cash Transfers</b> — Date, Account, Transaction Id, Debit, Credit</li>
<li><b>Expenses</b> — Date, Account, Number #, Employee, Notes, Amount</li>
<li><b>Prepaid Expenses</b> — Date, Account, Number #, Amount</li>
<li><b>Payment Vouchers</b> — Date, Account, Number #, Payment Mode, Notes, Amount</li>
<li><b>Receipt Vouchers</b> — Date, Account, Number #, Payment Mode, Notes, Amount</li>
<li><b>Purchase Invoices</b> — Date, Account, Number #, Amount</li>
<li><b>Purchase Expenses</b> — Date, Account, Transaction Id, Amount</li>
<li><b>Debit Notes</b> — Date, Account, Number #, Amount</li>
<li><b>Sale Invoices</b> — Date, Account, Number #, Amount</li>
<li><b>Advance Sale Invoices</b> — Date, Account, Number #, Amount</li>
<li><b>Credit Notes</b> — Date, Account, Number #, Amount</li>
</ul>

<hr class="doc-section-divider">

<h2 id="actions">Actions</h2>

<ul>
<li><b>Generate</b> — run the report for the selected filters</li>
<li><b>Export</b> — export to Excel</li>
<li><b>Print</b> — print the report</li>
</ul>


<hr class="doc-section-divider">

<h2 id="faq">FAQ</h2>
<p><b>What transactions appear?</b><br>Chronological cash and bank movements — includes contra/cash transfers labeled as such.</p>
<p><b>How is contra shown?</b><br><a href="#/accounts/cash-transfer">Cash Transfer</a> appears as contra cash transfers in day book.</p>
<p><b>Can I filter one cash account?</b><br>Use cash account filter on the report.</p>
<p><b>Why missing a receipt?</b><br>Draft RV not approved, or different date/branch filter.</p>
<p><b>Difference from Account Transactions?</b><br>Day book is cash-book focused; account transactions is any GL account.</p>
<hr class="doc-section-divider">

<h2 id="related">Related</h2>

<ul>
<li><a href="#/accounts/reports/">Accounts Reports</a></li>
</ul>