Received Cheques is a centralized register of all cheques collected from customers or other parties. Cheques are not created here directly — a cheque record is created (in Draft) when a Receipt Voucher with Cheque or PDC payment mode is saved, and it becomes In Hand or PDC when that voucher is approved.
The Received Cheque list shows all incoming cheques with party, cheque date, issue date, clearance date, bank, account number, cheque number, receipt voucher link, amount, and status. Use it to track pending collections, deposited cheques, and post-dated cheques.
List columns
`Id`, `Party`, `Cheque Date`, `Issued Date`, `Cleared Date`, `Bank`, `Cheque No`, `Account No`, `Receipt Id`, **Amount**, `Status`
Quick filters
| **Filter** | **Shows** |
|------------|-----------|
| Default | All cheques except Cancelled |
| In Hand | Cheques collected but not yet deposited |
| Issued | Cheques deposited to the bank |
| Cancelled | Cancelled cheques |
| Cleared | Cheques cleared by the bank |
| PDC | Post-dated cheques |
Advanced filters
`Id`, `From Account`, `Cheque Number`, `Status`, `Cheque Date`, `Issued Date`, `Cash Account`, `Amount`, `Receipt Voucher ID`
There is no New button — cheques are created from Receipt Vouchers.
Click a row to open the cheque in view mode. Select one or more rows to show footer actions.
List View
How Cheques Are Created
A cheque record is created together with the Receipt Voucher when you save it with Cheque or PDC as the payment mode. While the voucher is a draft, the cheque sits in Draft status; approving the voucher moves it to In Hand (Cheque) or PDC (PDC).
Receipt Voucher — Cheque Details
When Payment mode is Cheque or PDC, the Cheque Details section appears:
| **Field** | **Description** |
|-----------|-----------------|
| Received Date | Date the cheque was received. Mandatory. |
| Cheque Date | Date on the cheque. Mandatory. For PDC, must be after the receipt voucher date. |
| Cheque Number | Cheque number. Mandatory. |
| Bank Details | Payer's bank information. |
| Notes | Optional remarks. |
On approval
Cheque payment mode → cheque status set to In Hand.
PDC payment mode → cheque status set to PDC.
The approved cheque appears automatically in the Received Cheque list. The Receipt Voucher view shows a Received Cheque link to open the cheque record.
Statuses
| **Status** | **Description** |
|------------|-----------------|
| Draft | Cheque record created but receipt voucher not yet approved. |
| In Hand | Cheque collected but not yet deposited to the bank. |
| Issued | Cheque deposited or submitted to the bank, awaiting clearance. |
| PDC | Post-dated cheque — future cheque date, tracked until due. |
| Cleared | Cheque successfully cleared; amount credited to bank account. |
| Cancelled | Cheque voided. Linked Receipt Voucher is also cancelled. |
Typical lifecycle
Cheque from Receipt Voucher → In Hand on approval → Issued (deposited) → Cleared (bank confirms).
PDC from Receipt Voucher → PDC on approval → In Hand or Issued when due → Cleared.
Deposit & Clearance Workflow
Mark As Issued (deposit to bank)
Use when a cheque is submitted or deposited to the bank.
Opens dialog titled Issue with field Issue Date.
Sets status to Issued.
Note: the cheque's Issued Date comes from the Receipt Voucher's cheque details. The Issue Date entered in this dialog is not saved back onto the cheque record.
Mark As Cleared (bank clearance)
Use when the bank confirms the cheque has cleared and funds are credited.
Opens dialog titled Clear with fields Clear Date and Cash Account (bank account to credit). Cash Account is mandatory.
Sets status to Cleared.
Posts the clearance journal entry and closes the linked Receipt Voucher.
Mark As In Hand
Use to revert a deposited cheque back to In Hand status (e.g. returned before clearance).
No dialog — sets status directly to In Hand.
Available from Issued or PDC status.
Cancel
Opens dialog with Cancel Date and Notes.
Confirmation: Cancelling this cheque will also cancel Receipt Voucher. Do you want to continue
Sets status to Cancelled and cancels the linked Receipt Voucher.
Example workflow
Create a Receipt Voucher → select Cheque as payment mode.
Enter cheque details including number, payer, and cheque date (future date for PDC).
Save and Approve the voucher.
The cheque appears in Received Cheques — as In Hand or PDC.
When deposited, use Mark As Issued.
When the bank clears the cheque, use Mark As Cleared and select the bank account.
Actions & Status
List actions (footer bar when rows selected)
| **Action** | **When available** |
|------------|-------------------|
| Mark As Issued | In Hand, Cleared |
| Cancel | In Hand, Issued, Cleared |
| Mark As Cleared | Issued |
| Mark As In Hand | Issued, Cleared |
| view | All statuses (single row) |
View more menu (⋮)
| **Action** | **When available** | **Notes** |
|------------|-------------------|-----------|
| Mark As Issued | In Hand | Deposits cheque to bank |
| Mark As Cleared | Issued | Requires bank account on clearance |
| Mark As In Hand | Issued, PDC | Reverts to In Hand |
| Cancel | In Hand, Issued, Cleared, PDC | Also cancels linked Receipt Voucher |
| Master Update | In Hand, Issued, Cleared, PDC | See Master Update below |
| Print | All statuses | |
Master Update lets you adjust cheque dates on received cheques. Open a cheque, click the more menu (⋮), and select Master Update.
When available: In Hand, Issued, Cleared, or PDC status.
Dialog actions: Confirm, Cancel
Fields that can be master-updated
| **Field** | **When shown** | **Description** |
|-----------|----------------|-----------------|
| Cheque Date | In Hand, Issued, Cleared, PDC | Date on the cheque. |
| Cleared Date | Cleared | Date the cheque was cleared by the bank. Updating also syncs the linked clearance journal date. |
At least one of Cheque Date or Cleared Date must be provided when confirming.
Not master-updatable: party, amount, cheque number, bank details, or receipt voucher link.
View Tabs & Side Panels
When you open a received cheque in full view (not in a small modal), the right side shows tabbed panels. Click the expand icon on a tab to open the same data in a larger modal.
Bottom panel (all transactions)
| **Tab** | **What it shows** |
|---------|-------------------|
| History | Activity log — status changes, clearance, cancellation, and other updates to this cheque. |
| Attachments | Files uploaded to this received cheque. |
Best Practices
Always create via Receipt Voucher: Cheques are captured automatically on voucher approval — no manual entry needed.
Track the full deposit cycle: Move cheques from In Hand → Issued → Cleared as they progress through the bank.
Select the correct bank account on clearance: Choose the account where funds were credited when marking as Cleared.
Monitor PDCs: Use the PDC filter to track post-dated cheques approaching their due date.
Use Master Update for date corrections: Adjust cheque or clearance dates without cancelling and recreating the voucher.
FAQ
Can I create a cheque directly in Received Cheques?
No. Cheques are created automatically when a Receipt Voucher with Cheque or PDC payment mode is approved.
What is the difference between In Hand, Issued, and Cleared? In Hand means the cheque is collected but not yet deposited. Issued means it has been deposited to the bank. Cleared means the bank has confirmed payment and funds are credited.
What happens when I cancel a received cheque?
The cheque is marked Cancelled and the linked Receipt Voucher is also cancelled.
Which fields can I change with Master Update? Cheque Date and Cleared Date (when status is Cleared). Other fields cannot be changed through Master Update.
Is there a bounced cheque status?
No. The system tracks Draft, In Hand, Issued, PDC, Cleared, and Cancelled statuses only.
Why do I need to select a Cash Account when clearing?
The clearance journal credits the selected bank account where the cheque amount was deposited. This ensures account balances are updated correctly.
What is PDC status?
Post-dated cheque received — cheque date after receipt voucher date; clears on deposit.
When does bank balance update?
On Cleared — clearance posts journal crediting bank account.
Related Topics & Videos
Related documentation
Receipt Voucher — create received cheques by selecting Cheque or PDC payment mode.
