Issued Cheques is a centralized register of all cheques given to suppliers, employees, or other parties. Cheques are not created here directly — a cheque record is created (in Draft) when a Payment Voucher with Cheque or PDC payment mode is saved, and it becomes Issued or PDC when that voucher is approved.
The Issued Cheque list shows all outgoing cheques with party, cheque date, issue date, clearance date, bank account, cheque number, payment voucher link, amount, and status. Use it to track pending, cleared, and post-dated cheques.
List columns
`Id`, `Party`, `Cheque Date`, `Issued Date`, `Cleared Date`, `Cash Account`, `Cheque No`, `Payment Id`, **Amount**, `Status`
Quick filters
| **Filter** | **Shows** |
|------------|-----------|
| Default | All cheques except Cancelled |
| Issued | Issued cheques |
| Cancelled | Cancelled cheques |
| Cleared | Cleared cheques |
| PDC | Post-dated cheques |
Advanced filters
`Id`, `To Account`, `Cheque Number`, `Cheque Date`, `Issued Date`, `Cash Account`, `Amount`, `Payment Voucher ID`, `Status`
There is no New button — cheques are created from Payment Vouchers.
Click a row to open the cheque in view mode. Select one or more rows to show footer actions.
List View
How Cheques Are Created
A cheque record is created together with the Payment Voucher when you save it with Cheque or PDC as the payment mode. While the voucher is a draft, the cheque sits in Draft status; approving the voucher moves it to Issued (Cheque) or PDC (PDC).
Payment Voucher — Cheque Details
When Payment mode is Cheque or PDC, the Cheque Details section appears:
| **Field** | **Description** |
|-----------|-----------------|
| Issued Date | Date the cheque was issued. Mandatory. |
| Cheque Date | Date on the cheque. Mandatory. For PDC, must be after the payment voucher date. |
| Cheque Number | Cheque number. Mandatory. |
| Bank Account | Issuing bank account. Mandatory. |
| Notes | Optional remarks. |
On approval
Cheque payment mode → cheque status set to Issued.
PDC payment mode → cheque status set to PDC.
The approved cheque appears automatically in the Issued Cheque list. The Payment Voucher view shows an Issued Cheque link to open the cheque record.
Statuses
| **Status** | **Description** |
|------------|-----------------|
| Draft | Cheque record created but payment voucher not yet approved. |
| In Hand | Cheque prepared but not yet issued (rare for issued cheques). |
| Issued | Cheque has been issued and is awaiting bank clearance. |
| PDC | Post-dated cheque — future cheque date, tracked until due. |
| Cleared | Cheque has been cleared by the bank. |
| Cancelled | Cheque voided. Linked Payment Voucher is also cancelled. |
Typical lifecycle
Cheque from Payment Voucher → Issued on approval → Cleared when bank confirms.
PDC from Payment Voucher → PDC on approval → Issued when presented → Cleared when bank confirms.
Issue & Clearance Workflow
Mark As Issued
Use when a PDC or In Hand cheque is presented to the bank.
Opens dialog titled Issue with field Issue Date.
Sets status to Issued.
Note: the cheque's Issued Date is taken from the Payment Voucher's cheque details. The Issue Date entered in this dialog is not saved back onto the cheque record.
Mark As Cleared
Use when the bank confirms the cheque has cleared.
Opens dialog titled Clear with field Clear Date.
Sets status to Cleared.
Posts the clearance journal entry and closes the linked Payment Voucher.
Cancel
Opens dialog with Cancel Date and Notes.
Confirmation: Cancelling this cheque will also cancel Payment Voucher. Do you want to continue
Sets status to Cancelled and cancels the linked Payment Voucher.
Example workflow
Create a Payment Voucher → select Cheque as payment mode.
Enter cheque details including number, payee, and cheque date (future date for PDC).
Save and Approve the voucher.
The cheque appears in Issued Cheques — as Issued or PDC.
When the bank clears the cheque, use Mark As Cleared with the clearance date.
Actions & Status
List actions (footer bar when rows selected)
| **Action** | **When available** |
|------------|-------------------|
| Mark As Issued | In Hand, Cleared |
| Cancel | In Hand, Issued, Cleared |
| Mark As Cleared | Issued |
| view | All statuses (single row) |
View more menu (⋮)
| **Action** | **When available** | **Notes** |
|------------|-------------------|-----------|
| Mark As Issued | In Hand, PDC | |
| Mark As Cleared | Issued | |
| Master Update | In Hand, Issued, Cleared, PDC | See Master Update below |
| Cancel | In Hand, Issued, Cleared, PDC | Also cancels linked Payment Voucher |
| Print | All statuses | |
| Print Cheque | In Hand, Issued, PDC | |
Master Update lets you adjust cheque dates on approved cheques. Open a cheque, click the more menu (⋮), and select Master Update.
When available: In Hand, Issued, Cleared, or PDC status.
Dialog actions: Confirm, Cancel
Fields that can be master-updated
| **Field** | **When shown** | **Description** |
|-----------|----------------|-----------------|
| Cheque Date | In Hand, Issued, Cleared, PDC | Date on the cheque. |
| Cleared Date | Cleared | Date the cheque was cleared by the bank. Updating also syncs the linked clearance journal date. |
At least one of Cheque Date or Cleared Date must be provided when confirming.
Not master-updatable: party, amount, cheque number, bank account, or payment voucher link.
View Tabs & Side Panels
When you open an issued cheque in full view (not in a small modal), the right side shows tabbed panels. Click the expand icon on a tab to open the same data in a larger modal.
Bottom panel (all transactions)
| **Tab** | **What it shows** |
|---------|-------------------|
| History | Activity log — status changes, clearance, cancellation, and other updates to this cheque. |
| Attachments | Files uploaded to this issued cheque. |
Best Practices
Always create via Payment Voucher: Do not attempt manual entry — cheques are captured automatically on voucher approval.
Enter complete cheque details: Include cheque number, dates, and bank account on the Payment Voucher before approving.
Track PDCs: Use the PDC filter to monitor post-dated cheques approaching their due date.
Clear promptly: Mark cheques as Cleared once confirmed by the bank to close the Payment Voucher and update account balances.
Use Master Update for date corrections: Adjust cheque or clearance dates without cancelling and recreating the voucher.
FAQ
Can I create a cheque directly in Issued Cheques?
No. Cheques are created automatically when a Payment Voucher with Cheque or PDC payment mode is approved.
What is the difference between Cheque and PDC on a Payment Voucher? Cheque creates an Issued cheque immediately. PDC (Post-Dated Cheque) creates a PDC entry for tracking until the cheque date arrives.
What happens when I cancel an issued cheque?
The cheque is marked Cancelled and the linked Payment Voucher is also cancelled.
Which fields can I change with Master Update? Cheque Date and Cleared Date (when status is Cleared). Other fields cannot be changed through Master Update.
Is there a bounced cheque status?
No. The system tracks Draft, In Hand, Issued, PDC, Cleared, and Cancelled statuses only.
How do I print a cheque?
Open the cheque view and select Print Cheque from the more menu (available for In Hand, Issued, and PDC statuses).
When does PV show PDC issued?
Pay mode PDC with cheque date after payment voucher date — PDC status until cleared.
Cancel cheque effect?
Cancelling issued cheque cancels linked payment voucher.
Related Topics & Videos
Related documentation
Payment Voucher — create cheques by selecting Cheque or PDC payment mode.
