Cash Transfer lets you move funds between internal cash and bank accounts. Use it for petty cash top-ups, bank-to-cash movements, or any transfer between active accounts in your chart of accounts.
The Cash Transfer list shows all transfers with date, source account, destination account, employee, amount, and status. Use the list to open, review, filter, or bulk-action existing transfers.
List columns
`Id`, `Date`, `From`, `To`, `Employee`, `Amount`, `Status`
Quick filters
| **Filter** | **Shows** |
|------------|-----------|
| Default | All transfers except Cancelled |
| Approved | Approved transfers |
| Draft | Draft transfers |
| Cancelled | Cancelled transfers |
Header actions
| **Action** | **Description** |
|------------|-----------------|
| New | Opens the new cash transfer form |
Click a row to open the transfer in view mode. Select one or more rows to show footer actions: **edit**, **delete**, and **view**.
List View
Quick Start — Create a Cash Transfer
1. Navigate
Go to Accounts → Cash Transfer from the left menu.
2. Create new transfer
Click New to open the cash transfer form.
3. Fill in details
Enter the date.
Select From (source account) and To (destination account).
Enter the Amount.
Add optional Employee and Notes.
4. Save
Save — saves the transfer as a draft.
Save and Approve — saves and approves immediately; posts the accounting entry and auto-closes the transfer.
Reset — clears the form.
Cancel — closes the form without saving.
Header Fields Reference
| **Field** | **Description** |
|-----------|-----------------|
| date | Date and time of the transfer. Mandatory. Defaults to today. |
| From | Source cash or bank account. Mandatory. Only active leaf (postable) accounts are shown. An info button opens Account Enquiry when an account is selected. |
| To | Destination cash or bank account. Mandatory. Same account rules as From. |
| Amount | Transfer amount. Mandatory. |
| Currency | Shown only when multi-currency is enabled for the company. |
| Currency Exchange Rate | Auto-filled from the selected currency when multi-currency is enabled. |
| Employee | Optional employee responsible for the transfer. |
| Notes | Optional remarks or references. |
Account selection rules
Both From and To accept any active leaf cash or bank account.
Parent or group accounts cannot be selected — only postable accounts.
Cash Transfer does not use payment instruments.
View detail fields
When viewing an approved transfer: Cash Transfer No., Date, From, To, Employee, Amount, Notes, and status tag.
Edit form
Same fields as create. Uses Update instead of Save / Save and Approve.
Ledger Posting
When a cash transfer is approved, the system posts a balanced two-line journal entry:
Debit → destination account (To)
Credit → source account (From)
Example
Transfer AED 10,000 from Main Cash to Petty Cash:
Debit Petty Cash (+10,000)
Credit Main Cash (−10,000)
The journal entry is not shown on the cash transfer voucher itself. View the posting through:
Day Book — under Contra Cash Transfers
Journal List — filter by transaction type Cash Transfer
Account Transactions report — filter by Cash Transfer
Cash transfers auto-close immediately on approval.
Actions & Status
Statuses
| **Status** | **Description** |
|------------|-----------------|
| Draft | Saved but not yet approved. Can be edited or deleted. |
| Approved | Finalized and posted. Auto-closes to Closed on approval. |
| For Revisal | Sent back for correction. Can be edited or deleted. |
| Cancelled | Voided. Journal entry reversed. |
| Closed | Transfer completed. Set automatically on approval. |
List actions (footer bar when rows selected)
| **Action** | **When available** | **Notes** |
|------------|-------------------|-----------|
| edit | Draft, For Revisal | Single row only |
| delete | Draft, For Revisal | Supports multi-select; confirmation required |
| view | All statuses | Single row; row click also opens view |
View toolbar actions
| **Action** | **When available** | **Notes** |
|------------|-------------------|-----------|
| Approve | Draft | |
| Edit | Draft, For Revisal | |
| Delete | Draft, For Revisal | Confirmation required |
| clone | All statuses | Hidden when clone is disabled in user settings |
| Print | All statuses | |
Master Update lets you change selected fields on an approved or closed cash transfer without reopening the full edit form. Open a transfer, click the more menu (⋮), and select Master Update.
When available: Approved or Closed status only.
Dialog actions: Confirm, Cancel
Fields that can be master-updated
| **Field** | **Required** | **Description** |
|-----------|--------------|-----------------|
| Date | Yes | Transfer date and time. Updating the date also updates the linked journal date. |
| Employee In charge | Optional | Employee responsible for the transfer. |
Not master-updatable: From account, To account, amount, currency, and notes.
View Tabs & Side Panels
When you open a cash transfer in full view (not in a small modal), the right side shows tabbed panels. Click the expand icon on a tab to open the same data in a larger modal.
Cash Transfer does not show a Journal Info tab on the voucher screen. Use Journal Report to view the linked journal entry.
Bottom panel (all transactions)
| **Tab** | **What it shows** |
|---------|-------------------|
| History | Activity log — who created, approved, edited, or cancelled the transfer and when. |
| Attachments | Files uploaded to this cash transfer. |
Best Practices
Use for internal movements only: Cash Transfer is for moving funds between your own cash and bank accounts — not for paying suppliers or customers.
Select leaf accounts: Choose postable cash or bank accounts, not parent group accounts.
Approve promptly: Draft transfers do not update account balances until approved.
Add notes for audit: Use Notes to record the reason for the transfer (e.g. petty cash replenishment).
Master Update for date corrections: Use Master Update to adjust the date or employee on approved transfers — not for amount or account changes.
Verify in Day Book: Confirm the contra entry under Contra Cash Transfers in the Day Book after approval.
FAQ
Can I transfer between a cash account and a bank account?
Yes. Any active leaf cash or bank account can be used as From or To.
Why does my transfer show Closed immediately after approval?
Cash transfers auto-close on approval. There is no separate payment step.
Which fields can I change with Master Update? Date and Employee In charge only. From account, To account, and amount cannot be changed through Master Update.
When is Master Update available?
Only when the transfer status is Approved or Closed.
Can I see the journal entry on the transfer screen?
No. The voucher view shows History and Attachments only. Use the Day Book, Journal List, or Account Transactions report to view the posting.
Does Cash Transfer support payment instruments?
No. Payment instruments apply to expense and invoice payment modes, not to cash transfers.
Can I edit an approved transfer?
No. Approved transfers cannot be edited directly. Use Master Update for allowed fields, or Cancel and create a new transfer if a full correction is needed.
Same from and to account?
Should be blocked — select different cash/bank accounts.
Accounts closed for date?
Approve blocked if transfer date is in closed period.
Related Topics & Videos
Related documentation
Accounts Settings — manage cash and bank accounts used in transfers.
