# Accounts

The Accounts module manages the general ledger — expenses, vouchers, cheques, journals, bank reconciliation, financial statements, tax reports, fixed assets, and chart-of-accounts setup — with automatic posting from sales, purchase, inventory, and payroll.

On this page

Getting Started Vouchers & Entries Cheques & Banking Assets Masters & Settings Reports FAQ

Getting Started

Accounts Dashboard — income, expense, receivables, and payables at a glance.
Chart of Accounts — define the account structure first.
Transaction Account Map — map document types to GL accounts for auto-posting.

Vouchers & Entries

| **Topic** | **Description** | |-----------|-----------------| | Expense | Record business expenses. | | Cash Transfer | Move funds between cash and bank accounts (contra). | | Payment Voucher | Pay suppliers, employees, or expenses. | | Receipt Voucher | Collect payments from customers. | | Journals | Manual journal entries. | | Prepaid Expense | Amortise prepaid costs over time. | | Import Tax Voucher | Import tax voucher entries. |

Cheques & Banking

| **Topic** | **Description** | |-----------|-----------------| | Issued Cheques | Track cheques issued on payment vouchers. | | Received Cheques | Track cheques received on receipt vouchers. | | Bank Reconciliation | Match bank statement with ledger balances. |

Assets

| **Topic** | **Description** | |-----------|-----------------| | Assets Overview | Fixed asset module introduction. | | Fixed Asset Accounts | GL accounts for fixed assets. | | Asset Items | Individual fixed asset records. | | Asset Groups | Group assets for depreciation. |

Masters & Settings

| **Topic** | **Description** | |-----------|-----------------| | Chart of Accounts | Account hierarchy and groups. | | Expense Account | Expense account master. | | Cash/Bank Accounts | Cash and bank ledger accounts. | | Payment Instruments | Payment modes and instruments. | | Prepaid Accounts | Prepaid expense accounts. | | Taxes | Tax definitions. | | Tax Groups | Combined tax groups. | | Tax Class | Tax classification for items. | | RCM Tax | Reverse charge mechanism tax. | | Closing Entries | Year-end closing journal templates. | | Opening Balances | Account opening balances. | | Transaction Account Map | Auto-posting account mapping. | | Cost Centers | Cost center master for allocation. | | Cheque Print Templates | Cheque print layouts. | | Accounts Settings | Settings overview. |

Reports

Accounts Reports — day book, trial balance, account transactions, receivables, payables, and expense reports.
Financial Statements — balance sheet, income statement, and cash flow.
Tax Reports — tax summary and detailed tax reports.
Country-Specific Tax Reports — GSTR, VAT, and regional tax filings.

FAQ

What posts to the general ledger automatically?
Sale invoice, purchase invoice, receipt/payment vouchers, expenses, cash transfers, cheques cleared, inventory movements, and payroll post journals on approve. Manual entries use Journal. What is the difference between Receipt Voucher and Payment Voucher?
Receipt Voucher records money in (collections). Payment Voucher records money out (supplier payments and expenses). Where is contra / bank-to-bank transfer done?
Use Cash Transfer (contra) to move funds between cash and bank accounts without a customer or supplier. How do PDC cheques work?
Post-dated cheques use pay mode PDC on RV/PV. They create Received Cheques or Issued Cheques until cleared. Where do I configure GL accounts for auto-posting?
Transaction Account Map and account masters under Accounts Settings.